Vendor Quality Audit Checklist

Creating a vendor quality audit checklist is essential for ensuring that suppliers meet your organization’s standards and requirements.

Here’s a comprehensive Vendor Quality Audit checklist to consider:

1. Vendor Information:

   • Name, address, contact information of Vendor.
   • Vendor registration or certification details (if applicable).
   • Contractual agreements and terms.

2. Quality Management System:

   • Documentation of the vendor’s quality management system (QMS), including policies, procedures, and manuals.
   • Evidence of adherence to relevant quality standards (e.g., ISO 9001).
   • Records of internal audits and management reviews.

3. Product Specifications:

   • Review of product specifications and requirements.
   • Verification that products meet agreed-upon standards and specifications.
   • Documentation of any deviations or non-conformities.

4. Supplier Performance:

   • Evaluation of past performance, including on-time delivery, quality of products, and responsiveness to issues.
   • Records of any previous corrective actions or complaints.

5. Production Processes:

   • Assessment of the vendor’s production processes and capabilities.
   • Verification of process controls and quality assurance measures.
   • Inspection of production facilities, if feasible.

6. Material Traceability and Control:

   • Documentation of material traceability throughout the supply chain.
   • Verification of material testing and inspection procedures.
   • Confirmation of material sourcing practices and compliance with regulations.

7. Quality Control Measures:

   • Inspection of in-process quality control measures.
   • Verification of inspection and testing methods.
   • Review of quality control records and documentation.

8. Packaging and Labeling:

   • Inspection of packaging materials and methods.
   • Verification that products are properly labeled and marked.
   • Assessment of packaging integrity and protection during transit.

9. Document Control:

   • Review of document control procedures, including version control and access permissions.
   • Confirmation that documents are accurate, up-to-date, and readily available.

10. Compliance and Regulatory Requirements:

    • Verification of compliance with relevant regulatory requirements and standards.
    • Documentation of certifications, licenses, and permits.
    • Assessment of any environmental or social responsibility practices.

11. Non-Conformance Management:

    • Review of procedures for handling non-conformities and corrective actions.
    • Documentation of any outstanding non-conformities and their resolution status.

12. Continuous Improvement:

    • Assessment of the vendor’s commitment to continuous improvement.
    • Documentation of any suggestions or recommendations for improvement.

13. Management Review:

    • Evidence of management involvement and oversight of quality processes.
    • Records of management reviews and actions taken as a result.

14. Audit Findings and Follow-Up:

    • Compilation of audit findings and observations.
    • Assignment of corrective actions and follow-up procedures.
    • Confirmation of corrective actions taken and their effectiveness.

Vendor Quality Audit Checklist can be customized based on your organization’s specific requirements and industry standards. Regular audits using Vendor Quality Audit Checklist can help maintain and improve the quality of products and services provided by your vendors.

Performing a vendor quality audit using  eAuditor Audits & Inspections can streamline the process, enhance efficiency, and ensure consistency in audits.

Here’s how you might structure the audit process within  eAuditor Audits & Inspections:

1. Download  eAuditor Audits & Inspections: 

   Download eAuditor Audits & Inspections  from Apple or Android App store that allows for customization of vendor quality audit checklist, easy data entry, and photo documentation.

2. Login and User Authentication:

   • Users (auditors) log in with secure credentials to access  eAuditor Audits & Inspections.

3. Select Vendor and Audit Type:

   • Enter the vendor to be audited in the checklist.
   • Select the type of audit to be conducted (e.g., initial assessment, routine audit, follow-up audit).

4. Checklist Navigation:

   •  eAuditor Audits & Inspections presents the audit checklist in a user-friendly format within the app and allows auditors to navigate through different sections and checklist items easily.

5. Checklist Items:

   • Each item on the checklist in  eAuditor Audits & Inspections is presented clearly, with options to mark it as compliant, non-compliant, or not applicable and can include space for auditors to add comments or notes for each item as well as allow auditors to attach photos or videos as evidence, especially for non-compliant items.

6. Real-time Data Collection:

   •  eAuditor Audits & Inspections enables auditors to capture data in real-time using the app, including text input, photos, and audio recordings.

7. Quality Management System Review:

   • Vendor checklist should assess the vendor’s quality management system (QMS) documentation and adherence to standards and should document any findings related to QMS effectiveness and compliance.

8. Product Inspection and Testing:

   • Conduct on-site inspections of products to verify compliance with specifications and standards.
   • Use  eAuditor Audits & Inspections checklist to record inspection results, including measurements, visual observations, and testing outcomes.

9. Document Verification:

   • Review documentation related to product specifications, material traceability, and quality control procedures.
   • Use  eAuditor Audits & Inspections to capture images of relevant documents and records for verification.

10. Communication with Vendor:

    • Facilitate communication with the vendor during the audit process, such as requesting additional information or clarification on findings.

11. Non-Conformance Management:

    • Document any non-conformities identified during the audit, including details of the issue and its severity.
    • Assign corrective actions to the vendor directly within  eAuditor Audits & Inspections, with deadlines and follow-up requirements.

12. Final Review and Submission:

    •  eAuditor Audits & Inspections allows auditors to review the completed audit checklist before submission and checklist can provide options for signing off on the audit electronically.
    • Submit the completed audit report to relevant stakeholders, including the vendor and internal quality assurance teams.

13. Data Management and Reporting:

    • Store audit data securely within  eAuditor Audits & Inspections, with access restricted to authorized users.
    •  eAuditor Audits & Inspections generates comprehensive audit reports summarizing findings, including trends and areas for improvement and allow for data analysis and tracking of audit trends over time.

By integrating these features with eAuditor Audits & Inspections, organizations can conduct vendor quality audits more efficiently, ensure consistency in audit processes, and facilitate timely corrective actions to improve supplier performance and product quality.