Weekly Accident Audit

1. Set Up Your Template on eAuditor Audits & Inspections

• Create a custom audit template or select an existing one from the eAuditor Audits & Inspections library.
• The template should cover key sections such as:
  • Accident details (Date, time, location)
  • Type of injury (Minor, major, fatal, etc.)
  • Cause of accident (Slips, trips, equipment malfunction, etc.)
  • Witnesses and involved personnel
  • Safety protocols followed or missed
  • Corrective actions

You can also include photo capture options to document evidence directly within the audit.

2. Collect Data from Accident Reports

• Use data from accident logs or incident reports submitted during the week.
• Input details into eAuditor Audits & Inspections, either manually or through automated integrations (if available) from existing safety management systems.

3. Inspect the Accident Site

• Conduct a physical inspection of the accident site (if applicable).
• Use the eAuditor Audits & Inspections mobile app to:
  • Take pictures
  • Record environmental conditions (weather, lighting, etc.)
  • Check equipment or infrastructure for issues.
• Mark any hazardous areas that contributed to the accident.

4. Interview Witnesses and Personnel

• Use eAuditor Audits & Inspections’s checklist to guide interviews with involved personnel and witnesses.
• Gather information on:
  • Whether safety protocols were followed.
  • Any behavioral factors that contributed to the incident.
  • Any suggestions for preventing future accidents.

5. Review Safety Protocols and Procedures

• Compare the accident details against company safety procedures.
• Ensure that the safety guidelines were adequate and followed correctly.
• Identify any gaps in protocols and note areas for improvement.

6. Identify Root Causes

• Analyze the collected data to identify root causes.
• Use tools like eAuditor Audits & Inspections’s Incident Analytics to track trends or patterns.
• Note whether the cause was due to:
  • Human error
  • Equipment failure
  • Environmental hazards
  • Lack of training

7. Assign Corrective Actions

• Document necessary corrective actions based on your findings.
• Assign tasks to responsible personnel using eAuditor Audits & Inspections’ action assignment feature, where they can:
  • Mark tasks as complete.
  • Upload evidence of completion (e.g., fixed equipment, revised protocols).
• Set due dates for corrective actions.

8. Generate Weekly Audit Report

• Use eAuditor Audits & Inspections’ report generation feature to compile the weekly accident audit.
• Include:
  • Accident summary
  • Images, videos, and evidence collected
  • Root cause analysis
  • Corrective actions and assigned personnel
  • Safety trends over time
• Automatically send the report to management, safety teams, and other stakeholders.

9. Track Follow-Up Actions

• Ensure assigned corrective actions are completed on time.
• Schedule follow-up audits to verify the effectiveness of the corrective actions.
• Use eAuditor Audits & Inspections’  dashboard to monitor pending tasks and review compliance.

10. Trend Analysis and Reporting

• After a few weeks, use eAuditor Audits & Inspections’  analytics to track trends in accidents.
• Spot recurring issues or high-risk areas and adjust safety protocols accordingly.
• Prepare cumulative reports to assess the effectiveness of safety measures over time.

This methodical approach will help ensure a comprehensive review of accidents, foster continuous improvement in safety standards, and promote a culture of safety compliance.