Process Audit Template

Creating a Process Audit Template using eAuditor Audits & Inspections requires careful planning to ensure that all important steps of the process are covered. Here’s a general structure for a Process Audit Template that you can set up in eAuditor Audits & Inspections. This structure is flexible, allowing you to adapt it to your specific needs.

Process Audit Template Structure:

1. Audit Information

• Audit Title: Name of the audit process.
• Date: Date of the audit.
• Location: Location of the audit.
• Auditor’s Name: Name of the person conducting the audit.
• Department: Department involved in the process.
• Reference Number: A unique identifier for the audit.

2. Checklist Items

Section 1: Process Overview

• Process Name: What is the process that requires audit?
• Process Owner: Who is responsible for this process?
• Documented Procedure Available: Is there a documented procedure available for this process? (Yes/No)
• Compliance with Procedure: Is the process in compliance with documented procedures? (Yes/No/Comments)
• Key Objectives Met: Are the key objectives of the process being met? (Yes/No/Partial/Comments)

Section 2: Process Inputs

• Are inputs clearly defined?: Are the inputs required for the process clearly identified? (Yes/No/Comments)
• Input Quality: Is the quality of inputs acceptable? (Yes/No/Needs Improvement)
• Timeliness of Inputs: Are inputs received on time for the process to function efficiently? (Yes/No/Comments)

Section 3: Process Outputs

• Outputs Defined: Are the process outputs clearly defined? (Yes/No/Comments)
• Output Quality: Does the output meet quality standards? (Yes/No/Comments)
• Output Timeliness: Is delivery of output on time? (Yes/No/Needs Improvement)

Section 4: Resources and Equipment

• Resources Adequate: Are adequate resources (materials, tools, equipment) available for the process? (Yes/No)
• Equipment Maintenance: Is the equipment regularly maintained and operational? (Yes/No)
• Staff Training: Is staff properly trained to use the equipment? (Yes/No/Training Needed)

Section 5: Process Efficiency

• Process Flow Efficiency: Is the process flow smooth and efficient? (Yes/No/Comments)
• Bottlenecks Identified: Are there any bottlenecks or delays in the process? (Yes/No/Location/Comments)
• Process Improvements: Are there areas for improvement in the process? (Yes/No/Comments)

Section 6: Compliance and Regulations

• Compliance with Regulations: Does the process comply with legal and regulatory requirements? (Yes/No/Details)
• Compliance with Company Policies: Is the process aligned with internal company policies? (Yes/No/Comments)
• Safety Standards Adhered To: Does process follow safety standards throughout the process? (Yes/No/Safety Violations)

Section 7: Documentation and Records

• Records Up to Date: Are process records and logs updated in real time? (Yes/No/Comments)
• Access to Records: Are records easily accessible to authorized personnel? (Yes/No/Location of Records)
• Document Control: Is version-control in place for documents in use? (Yes/No/Improvement Needed)

Section 8: Communication and Feedback

• Clear Communication: Is there clear communication between different teams in the process? (Yes/No/Examples)
• Feedback Mechanisms: Are there mechanisms to gather feedback from employees about the process? (Yes/No/Feedback Received)
• Actionable Feedback: Has actionable feedback been implemented? (Yes/No/Implementation Status)

3. Risk Assessment

• Risks Identified: Have any risks or potential hazards been identified in the process? (Yes/No/Details)
• Risk Severity: Rate the severity of the identified risks (Low/Medium/High)
• Mitigation Plans: Are there mitigation plans in place for identified risks? (Yes/No/Details)
• Contingency Plan: Is there a contingency plan if the process fails? (Yes/No/Comments)

4. Audit Findings and Recommendations

• Major Findings: List the key findings from the audit.
• Non-Conformities: Document any non-conformities identified during the audit.
• Recommendations for Improvement: Provide recommendations for improvement.
• Action Items: List any corrective actions that need to be taken.
  • Action Owner: Person responsible for corrective action.
  • Due Date: Target completion date for the corrective actions.

5. Audit Summary and Sign-Off

• Audit Summary: Provide an overall summary of the audit, key strengths, and areas for improvement.
• Auditor’s Signature: Digital or handwritten signature of the auditor.
• Process Owner’s Acknowledgment: Signature or acknowledgment from the process owner.

Customization Tips:

• Conditional logic: eAuditor Audits & Inspections allows the use of conditional logic, so certain questions can appear based on previous answers. For example, if a non-conformity is found, a new section for corrective actions can appear.
• Scoring: You can add a scoring system to rate the performance of different sections of the process.
• Images and Attachments: Use eAuditor Audits & Inspection’s ability to upload images or attach documents to provide visual evidence of non-conformities or issues.
• Action Tracking: Assign actions with due dates and track them within eAuditor Audits & Inspections for follow-up.