Audit Supplier Checklist

Creating a comprehensive Audit Supplier Checklist using eAuditor Audits & Inspections (a mobile inspection platform) will help ensure that suppliers meet your company’s standards, whether for quality, safety, compliance, or performance. Below is a step-by-step guide and key points to include in your Audit Supplier Checklist:

1. Basic Information Section

This section should capture general supplier details:

• Supplier Name
• Supplier Address
• Contact Details (Phone, Email)
• Date of Audit
• Auditor Name
• Supplier Representative Name

2. Pre-Audit Information

• Purpose of the Audit: e.g., initial assessment, follow-up, annual review
• Audit Scope: e.g., quality control, compliance, or financial health
• Audit Criteria: Standards you are auditing against, such as ISO 9001, industry-specific standards, or internal quality guidelines

3. Supplier Documentation and Certification

• Are all relevant certifications valid (e.g., ISO, FDA, CE)?
• Are the documents (permits, licenses) up to date?
• Is the supplier compliant with legal and regulatory requirements?

4. Quality Management System

• Is there a documented quality management system?
• Does supplier document and follow up corrective actions properly?
• Are there regular internal audits to maintain quality standards?
• Does supplier system align with customer requirements?

5. Production Capabilities

• Does the supplier have sufficient production capacity?
• Are machines and technology up to date and well maintained?
• Does the supplier have a contingency plan for capacity overloads?
• Does supplier maintain standard work processes and document them?

6. Material Handling and Storage

• Are raw materials and finished goods stored properly?
• Are materials appropriately labeled (e.g., hazardous materials)?
• Is there a FIFO (First In, First Out) system in place for inventory management?

7. Supplier Performance Monitoring

• Are there KPIs (Key Performance Indicators) in place to monitor supplier performance?
• Has the supplier consistently met delivery deadlines?
• Are defect rates within acceptable limits?
• How often does the supplier review and analyze performance data?

8. Safety and Environmental Compliance

• Are there safety protocols and emergency procedures in place?
• Is the facility compliant with environmental regulations?
• Does the supplier handle waste management and hazardous materials properly?
• Are workers trained in health and safety protocols?

9. Supply Chain and Logistics

• Does the supplier have a reliable logistics network in place?
• Are lead times within acceptable ranges?
• Does the supplier use trusted third-party logistics providers?

10. Product Quality Control

• Is there a quality control process for raw materials, in-process items, and finished goods?
• Are inspection points clearly identified in the production process?
• How often are quality checks conducted?
• Are rejected materials or products handled appropriately?

11. Traceability

• Can the supplier trace their materials or products back through the supply chain?
• Is batch or lot traceability documented?
• Are there systems in place to recall products if necessary?

12. Ethical Practices

• Does the supplier have a code of conduct for workers?
• Are they compliant with labor laws (e.g., working hours, minimum wage)?
• Are there policies against child labor, forced labor, and worker exploitation?

13. Audit Findings Summary

• List of major non-conformances identified
• List of minor non-conformances identified
• Opportunities for improvement

14. Corrective Actions

• Does supplier document and assign corrective actions clearly and does site assign it to responsible individuals?
• Are follow-up deadlines for corrective actions established?
• Are corrective actions being tracked through completion?

15. Supplier Acknowledgment

• Signature of supplier representative
• Signature of auditor

How to Set Audit Supplier Checklist Up in eAuditor Audits & Inspections:

1. Create a New Template or use existing Audit Supplier Checklist: In eAuditor Audits & Inspections, create a new Audit Supplier Checklist or audit form.
2. Add Sections: Use the above Audit Supplier Checklist as a guide for each section.
3. Form Fields:
   • Use text fields for basic information (e.g., name, date).
   • Add multiple-choice questions for Yes/No compliance checks.
   • Use free-text fields for comments and notes.
   • Attach photos or documents (e.g., certification copies) where applicable.
4. Automate Scoring: Assign scores or weightings to different sections (e.g., Quality Management could carry more weight than storage practices).
5. Include Signatures: At the end of the form, add a section for digital signatures from both the auditor and supplier representative.
6. Reporting: Once the audit is completed, you can generate automatic reports through eAuditor Audits & Inspections for easy sharing and tracking.