OHSMS AS/NZS 4801:2001 Audit
Conducting an audit of an Occupational Health and Safety Management System (OHSMS) based on the AS/NZS 4801:2001 standard requires thorough evaluation against specific criteria. Here’s a OHSMS AS/NZS 4801:2001 Audit checklist structured around the key elements of AS/NZS 4801:2001:
1. Management Commitment and Leadership:
- Has senior management demonstrated commitment to OHS by establishing and maintaining an OHSMS?
- Are OHS objectives and policies communicated effectively throughout the organization?
- Is there evidence of leadership involvement in promoting a positive safety culture?
2. OHS Policy:
- Is there a documented OHS policy aligned with AS/NZS 4801:2001 requirements?
- Does the policy include commitments to comply with legal requirements, prevent injury and ill health, and continually improve OHS performance?
3. Planning:
- Has the organization identified OHS hazards and assessed risks associated with its activities, products, and services?
- Are there documented procedures for hazard identification, risk assessment, and risk control?
- Is there evidence of periodic reviews and updates to the OHS risk management process?
4. Implementation and Operation:
- Are procedures in place to ensure compliance with relevant OHS legislation, regulations, and standards?
- Does the organization have effective processes for OHS consultation, participation, and communication with workers?
- Are there controls in place to manage contractors and visitors’ safety within the workplace?
5. Evaluation and Performance Monitoring:
- Is there evidence of regular monitoring and measurement of OHS performance?
- Are internal audits conducted to verify the effectiveness of the OHSMS and identify areas for improvement?
- Has the organization established procedures for incident investigation, analysis, and corrective actions?
6. Management Review:
- Are periodic management reviews conducted to assess the suitability, adequacy, and effectiveness of the OHSMS?
- Are management review meetings documented, including decisions taken and actions arising from the review?
7. Continual Improvement:
- Is there evidence of continual improvement initiatives aimed at enhancing OHS performance?
- Are corrective and preventive actions implemented to address nonconformities, hazards, incidents, or areas for improvement identified through audits, reviews, or other processes?
8. Legal Compliance:
- Has the organization identified and documented applicable legal and other requirements related to OHS?
- Are procedures in place to ensure compliance with legal requirements, including monitoring for changes in legislation and ensuring timely updates to procedures?
9. Training and Competence:
- Are workers provided with adequate OHS training and instruction to perform their tasks safely?
- Are competency requirements defined for personnel performing tasks that may impact OHS?
10. Emergency Preparedness and Response: – Does the organization have procedures in place to identify potential emergencies and respond effectively to minimize OHS risks? – Are emergency response procedures communicated to relevant personnel and periodically reviewed and tested?
11. Documentation and Recordkeeping: – Are OHSMS documentation and records maintained in accordance with AS/NZS 4801:2001 requirements? – Is there a documented procedure for document control to ensure the latest revisions are available and obsolete documents are removed?
OHSMS AS/NZS 4801:2001 Audit checklist can serve as a guide for conducting an audit based on the AS/NZS 4801:2001 standard, helping organizations assess their compliance and identify opportunities for improvement in occupational health and safety management.
eAuditor Audits & Inspections for conducting OHSMS audits based on the AS/NZS 4801:2001 standard can streamline the auditing process and enhance efficiency. Here’s how you might structure such audit:
1. User Authentication:
- eAuditor Audits & Inspections has implemented secure login features for authorized users, such as auditors, safety officers, or designated team members.
2. Audit Checklist Creation:
- eAuditor Audits & Inspections allows to use existing or design customizable OHSMS AS/NZS 4801:2001 Audit checklists based on the requirements of the AS/NZS 4801:2001 standard which can include pre-defined items covering management commitment, OHS policy, planning, implementation, evaluation, management review, continual improvement, legal compliance, training, emergency preparedness, documentation, and recordkeeping.
3. Audit Module:
- eAuditor Audits & Inspections allows users to conduct OHSMS AS/NZS 4801:2001 Audit directly within the app, marking off checklist items as they are reviewed and enables photo or video capture to document audit findings, observations, and evidence.
4. Real-time Collaboration:
- eAuditor Audits & Inspections enables real-time collaboration among auditors and team members, allowing multiple users to work on the same audit simultaneously.
5. Evidence Collection:
- eAuditor Audits & Inspections provides features for capturing and attaching evidence, such as photos, videos, documents to audit findings.
6. Compliance Assessment:
- eAuditor Audits & Inspections OHSMS AS/NZS 4801:2001 Audit checklist can include options for assessing compliance with each checklist item, allowing auditors to indicate whether requirements are met, partially met, or not met and can provide space for auditors to add comments or notes explaining audit findings and observations.
7. Automatic Scoring and Reporting:
- eAuditor Audits & Inspections checklist can implement automatic scoring based on audit results to calculate overall compliance scores and identify areas for improvement.
- eAuditor Audits & Inspections generates comprehensive audit reports directly from the app, including detailed findings, compliance scores, observations, evidence, and recommended actions.
8. Corrective Action Management:
- eAuditor Audits & Inspections can allow auditors to create and assign corrective actions directly from the app based on audit findings.
9. Integration and Accessibility: – eAuditor Audits & Inspections ensures compatibility with various mobile devices and operating systems for broad accessibility and can integrate with existing systems or databases for seamless data transfer and recordkeeping.
10. Updates and Support: – eAuditor Audits & Inspections provides regular updates to the app to align with best practices as well as offers technical support and training resources for app users to maximize usability and effectiveness.