Automatic Door Maintenance Checklist

Automatic door maintenance is crucial for ensuring the smooth operation, safety, and longevity of automatic doors in various settings, such as commercial buildings, hospitals, airports, and retail stores.

Regular automatic door Maintenance helps prevent unexpected breakdowns, reduces repair costs, and ensures compliance with safety standards.

Daily Checks:

1. Visual Inspection
   • Ensure the door and surrounding area are clean and free from debris.
   • Check for any visible damage to the door panels, glass, or frames.
   • Ensure there are no obstructions in the door’s path.
2. Operational Test
   • Open and close the door to verify it operates smoothly and without unusual noises.
   • Check the speed and timing of the door opening and closing.
   • Ensure the door closes fully and securely.
3. Sensor Functionality
   • Test motion sensors by approaching the door from various angles to ensure they detect movement.
   • Verify that safety sensors (such as infrared or pressure sensors) stop the door from closing if an obstruction is detected.

Weekly Checks:

4. Safety Features
   • Inspect emergency exit functions and ensure they are operational.
   • Check for proper functioning of manual operation switches, if applicable.
5. Hinges and Pivots
   • Lubricate hinges, pivots, and moving parts as needed.
   • Check for signs of wear and tear on mechanical components.

Monthly Checks:

6. Electrical Components
   • Inspect wiring and connections for signs of wear or damage.
   • Ensure the control panel and power supply are functioning correctly.
7. Battery Backup
   • Test the battery backup system (if applicable) to ensure it provides power during an outage.
8. Weather Stripping and Seals
   • Check and replace any damaged weather stripping or seals to maintain energy efficiency and security.

Quarterly Checks:

9. System Calibration
   • Re-calibrate sensors and control systems to ensure optimal performance.
   • Update software or firmware if applicable.
10. Drive Mechanism
    • Inspect and maintain the drive mechanism, including belts, gears, and motors.
    • Lubricate and replace parts as necessary to prevent premature failure.
11. Glass and Glazing
    • Inspect the glass for cracks, chips, or other damage.
    • Clean the glass and ensure it is securely fitted within the frame.

Bi-Annual Checks:

12. Professional Inspection
    • Have a certified technician perform a thorough inspection and maintenance service.
    • Verify compliance with local safety and building codes.
13. Performance Assessment
    • Evaluate the door’s performance under various conditions (e.g., heavy traffic, adverse weather).
    • Adjust settings as needed to maintain efficiency and safety.

Annual Checks:

14. Comprehensive Inspection
    • Conduct a detailed inspection of all components, including sensors, controls, mechanical parts, and structural elements.
    • Review and update maintenance records to ensure all maintenance activities are logged.

Additional Tips:

• Training: Ensure all personnel responsible for operating and maintaining the doors are adequately trained.
• Documentation: Keep detailed records of all maintenance activities, inspections, and repairs.
• Spare Parts: Maintain an inventory of critical spare parts to minimize downtime during repairs.
• Emergency Procedures: Have clear procedures in place for handling door malfunctions and emergencies.

Automatic Door Maintenance Checklist Using eAuditor Audits & Inspections

Initial Setup:

1. App Installation and Configuration
   • Download and install eAuditor Audits & Inspections.
   • Configure the eAuditor Audits & Inspections with details of all automatic doors in the facility (location, model, serial number).
2. User Training
   • Ensure all maintenance personnel are trained on using the eAuditor Audits & Inspections.
   • Assign roles and permissions to users within the eAuditor Audits & Inspections.

Daily Checks:

1. Visual Inspection
   • Use the eAuditor Audits & Inspections to check off daily inspections of the door and surrounding area for cleanliness and debris.
   • Take and upload photos of any visible damage to the door panels, glass, or frames.
2. Operational Test
   • Log operational tests in the eAuditor Audits & Inspections by recording the door’s movement and noting any unusual noises or irregularities.
   • Use the eAuditor Audits & Inspections’s timer feature to ensure the door opens and closes within the correct speed and timing parameters.
3. Sensor Functionality
   • Document sensor tests in the eAuditor Audits & Inspections by noting how the sensors respond to movement and obstructions.

Weekly Checks:

4. Safety Features
   • Use the eAuditor Audits & Inspections to checklist and log the testing of emergency exit functions and manual operation switches.
5. Hinges and Pivots
   • Record the lubrication of hinges, pivots, and other moving parts in the eAuditor Audits & Inspections.
   • Note any wear and tear on mechanical components with photos and comments.

Monthly Checks:

6. Electrical Components
   • Use the eAuditor Audits & Inspections to log inspections of wiring and connections for wear or damage.
   • Record checks on the control panel and power supply.
7. Battery Backup
   • Test and document the performance of the battery backup system using the eAuditor Audits & Inspections’s logging feature.
8. Weather Stripping and Seals
   • Record inspections and replacements of weather stripping and seals to ensure they are in good condition.

Quarterly Checks:

9. System Calibration
   • Log the calibration of sensors and control systems in the eAuditor Audits & Inspections.
   • Record any software or firmware updates performed.
10. Drive Mechanism
    • Use the eAuditor Audits & Inspections to document inspections and maintenance of the drive mechanism, including belts, gears, and motors.
11. Glass and Glazing
    • Log inspections for cracks, chips, or damage to the glass.
    • Upload photos and ensure the glass is securely fitted within the frame.

Bi-Annual Checks:

12. Professional Inspection
    • Schedule and log a professional inspection in the eAuditor Audits & Inspections.
    • Record the technician’s findings and ensure compliance with safety and building codes.
13. Performance Assessment
    • Use the eAuditor Audits & Inspections to evaluate and log the door’s performance under various conditions.

Annual Checks:

14. Comprehensive Inspection
    • Conduct a detailed inspection of all components and log it in the eAuditor Audits & Inspections.
    • Use the eAuditor Audits & Inspections to review and update Automatic Door Maintenance  records.

Additional Features to Use in the eAuditor Audits & Inspections:

• Notifications and Reminders: Set up automatic reminders for scheduled maintenance tasks for Automatic Door Maintenance.
• QR Code Scanning: Use QR codes on each door to quickly access its maintenance history and details.
• Checklists and Forms: Utilize built-in checklists and forms for structured maintenance procedures.
• Data Analytics: Analyze maintenance data over time to identify trends and potential issues.
• Cloud Storage: Ensure all data is backed up to the cloud for easy access and retrieval.
• Reporting: Generate and share detailed maintenance reports directly from the eAuditor Audits & Inspections.