Project Commissioning Checklist

A Project Commissioning Checklist ensures that all systems, components, and equipment of a project are properly installed, tested, and fully operational. Using eAuditor Audits & Inspections to manage this process can help streamline and organize commissioning activities, ensuring that all tasks are properly documented and approved.

Below is a detailed Project Commissioning Checklist template that can be implemented in eAuditor Audits & Inspections.

Project Commissioning Checklist Template

General Information

1. Project Name:
2. Location:
3. Client/Owner:
4. Project Manager:
5. Inspector Name:
6. Commissioning Date:
7. Commissioning Phase: (e.g., Pre-Commissioning, Functional Testing, System Handover)

1. Documentation Review

• Design Documents Approval: Verify the approval of all design documents and alignment with project specifications.
• Operation and Maintenance Manuals Available: Ensure O&M manuals are available for all equipment and systems.
• Inspection and Test Plans (ITP): Confirm the review of  inspection and test plans are .
• Commissioning Plan Available: Verify the approval of commissioning plan and accessible.
• Verification of As-Built Drawings : Check that as-built drawings are accurate and reflect actual installations.

2. System Installation Verification

• System Installed as per Design: Ensure installation of all systems according to the design drawings and specifications.
• Equipment Installation Check: Confirm installation of all equipment (e.g., pumps, valves, control panels) in the correct location and orientation.
• Mechanical Components Inspected: Verify proper installation of mechanical components and are secure.
• Electrical System Installation: Confirm the proper installation of all electrical systems (wiring, panels, grounding, etc.).
• Safety Devices Installation: Ensure installation of safety devices (e.g., emergency stops, alarms)  and make sure that they are functional.
• Labeling and Tagging: Verify that all systems and components are properly labeled and tagged.

3. Pre-Commissioning Checks

• Piping and Ductwork Inspection: Confirm that piping and ductwork are installed as per specifications, free of leaks, and properly insulated.
• Pressure Testing: Ensure all pressure tests are completed and results are documented.
• Electrical Continuity Testing: Verify electrical continuity and insulation resistance tests are completed.
• Rotation Check for Motors: Confirm that motor rotation has been checked and is correct.
• Calibration of Instruments: Ensure all sensors, gauges, and instruments are calibrated.
• Safety Devices Functional Test: Test all safety devices (e.g., relief valves, fire alarms, emergency shutdown systems).
• Control System Check: Verify that control systems (e.g., BMS, PLC) are functioning correctly.

4. Functional Testing

• Operational Readiness of Equipment: Check that all equipment operates per design specifications and under expected loads.
• Performance Testing of Systems: Conduct performance tests for major systems (e.g., HVAC, electrical distribution, fire suppression).
• Operational Tests with Controls: Test the system’s operational controls (e.g., start/stop sequences, interlocks, alarms).
• System Alarms and Faults: Verify that all system alarms and faults are functioning and recorded.
• Backup Power Testing: Test emergency generators or UPS systems for correct operation during power failure.
• System Response to Failures: Simulate failures (e.g., power outages, equipment shutdowns) and observe the system response.

5. Final System Integrity Checks

• Leaks and Defects Check: Ensure there are no leaks, vibrations, or other visible defects in the system.
• Electrical Grounding: Confirm Grounding of all equipment.
• Thermal Expansion: Verify the preparation of piping and mechanical systems  for thermal expansion and contraction.
• Noise and Vibration Levels: Ensure that noise and vibration levels are within acceptable limits.
• Water Flow and Pressure: Confirm correct water flow and pressure in the system (if applicable).
• Cooling/Heating Systems Performance: Verify that heating, ventilation, and cooling systems operate as intended.

6. Health, Safety, and Environment (HSE)

• HSE Plan Followed: Confirm that the Health, Safety, and Environment (HSE) plan has been followed throughout the project.
• PPE Available and Used: Ensure that all workers have used the appropriate Personal Protective Equipment (PPE) during commissioning.
• Hazard Identification and Mitigation: Review any potential hazards identified during commissioning and ensure mitigation measures are in place.
• Work Area Clean and Safe: Verify that the work area is clean and free of obstructions or safety hazards.
• Emergency Procedures in Place: Ensure to communicate emergency procedures and available on-site.

7. Punch List and Deficiency Management

• Punch List Created: Develop a punch list of outstanding issues identified during commissioning.
• Deficiencies Corrected: Verify to address and correct all punch list items.
• Re-inspection of Corrected Items: Re-inspect corrected items to confirm they meet project specifications.
• Punch List Closed Out: Ensure to sign off and close all punch list items.

8. Documentation and Handover

• Commissioning Reports: Ensure to complete and document all commissioning test results and reports.
• O&M Manuals Delivery: Confirm the delivery of that operation and maintenance manuals to the client.
• As-Built Drawings Delivery: Verify the delivery of as-built drawings to the client.
• Training Completion: Ensure adequate training to the client and their team for operating and maintaining the systems.
• Client/Owner Approval: Obtain final sign-off from the client/owner representative for project handover.

9. Sign-Off and Approvals

• Inspector Signature:
• Client/Owner Representative Signature:
• Commissioning Engineer Signature:
• Date of Final Approval:

Using eAuditor Audits & Inspections for Project Commissioning Checklist

Steps to Implement:

1. Create or use existing Project Commissioning Checklist Template in eAuditor Audits & Inspections:
   • Input the Project Commissioning Checklist template into eAuditor Audits & Inspections using the template builder.
   • Customize fields for specific project requirements (e.g., checkboxes, date/time fields, photo uploads, signatures).
2. Assign Commissioning Tasks:
   • Assign specific commissioning tasks or areas to the responsible personnel through eAuditor Audits & Inspections.
3. Track Progress:
   • Use eAuditor Audits & Inspection’s real-time dashboard to monitor the progress of commissioning activities. This allows managers to track completed tasks and identify outstanding issues.
4. Capture Documentation:
   • Utilize eAuditor Audits & Inspection’s photo capture feature to document installation, test results, and any deficiencies.
   • Store all relevant documents such as test certificates, calibration results, and punch lists.
5. Generate and Share Reports:
   • Automatically generate detailed commissioning reports, including photos, notes, and signatures.
   • Share reports in PDF format or through digital channels with stakeholders for review and approval.
6. Monitor Compliance:
   • eAuditor Audits & Inspection’s analytics can be used to monitor adherence to safety protocols, operational performance, and checklist completion.

Customization Tips for eAuditor Audits & Inspections for Project Commissioning Checklist

• Set up alerts for critical tasks (e.g., safety checks, leak testing).
• Integrate with project management tools to automate the flow of information between teams.
• Add form fields for equipment serial numbers, calibration records, and other details required for specific projects.

This checklist provides a comprehensive framework for ensuring the success of a project’s commissioning phase, while eAuditor Audits & Inspections makes the process more efficient, trackable, and documented.