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DSE (Display screen equipment) Workstation Checklist

Performing DSE (Display screen equipment) Workstation Checklist using eAuditor & audit inspection.

General Workstation Setup:

1. Workstation Layout
   • Ensure the desk is spacious enough to accommodate the necessary equipment.
   • Arrange the workstation to avoid glare and reflections on the screen.
2. Chair
   • Ensure the chair is stable and allows freedom of movement.
   • Adjust the chair height so that feet are flat on the floor or on a footrest.
   • Check that the chair has a comfortable, supportive backrest that follows the natural curve of the spine.
   • Adjust the backrest to support the lower back.
3. Desk
   • Ensure the desk height allows for a relaxed arm position with forearms horizontal and wrists straight.
   • Provide enough space for the user to work comfortably.

Screen Position and Quality:

4. Monitor Position
   • Position the monitor directly in front of the user at arm’s length.
   • Adjust the top of the screen to be at or slightly below eye level.
   • Tilt the screen slightly to reduce glare.
5. Screen Quality
   • Ensure the screen is clean and free from dust.
   • Adjust the brightness and contrast to comfortable levels.
   • Ensure the text is sharp and readable.
6. Multiple Monitors
   • Position monitors side by side, ensuring the primary monitor is directly in front.
   • Ensure monitors are at the same height and distance.

  MouseandKeyboard:

7.  Position of Keyboard
   • Position the keyboard directly in front of the user.
   • Keep the keyboard at a height that allows the forearms to be horizontal and wrists straight.
   • Use a keyboard tray if necessary.
8. Position of mouse
   • Position the mouse close to the keyboard.
   • Ensure the mouse is at the same height as the keyboard.
   • Use a mouse mat with a wrist rest if needed.

Work Environment:

9. Lighting
   • Ensure adequate lighting to avoid eye strain.
   • Position the workstation to avoid glare from windows or overhead lights.
   • Use blinds or curtains to control natural light.
10. Noise
    • Ensure the noise levels in the workspace are conducive to concentration.
    • Use noise-canceling headphones or barriers if necessary.
11. Temperature and Ventilation
    • Maintain a comfortable temperature in the workspace.
    • Ensure good ventilation to provide fresh air.

Work Habits:

12. Posture
    • Encourage users to sit upright with their back supported.
    • Ensure feet are flat on the floor or on a footrest.
    • Keep elbows close to the body and forearms parallel to the floor.
13. Breaks
    • Encourage regular breaks to avoid prolonged sitting.
    • Promote stretching exercises to reduce muscle tension.
14. Care of eye
    • Follow the 20-20-20 rule: every 20 minutes, look at something 20 feet away for at least 20 seconds.
    • Encourage regular eye tests.

Accessories:

15. Document Holder
    • Use a document holder positioned at the same height and distance as the monitor.
16. Footrest
    • Provide a footrest if the user’s feet do not comfortably reach the floor.
17. Wrist Rest
    • Use wrist rests to maintain neutral wrist positions when typing or using the mouse.

Safety and Maintenance:

18. Cables
    • Ensure cables are organized and do not pose a tripping hazard.
    • Use cable management solutions to keep cables tidy.
19. Equipment Maintenance
    • Regularly check and maintain equipment to ensure it is functioning properly.
    • Report any issues with equipment promptly.

Additional Considerations:

• Training: Provide training on ergonomic principles and proper workstation setup.
• Assessment: Conduct regular assessments of workstations and make adjustments as needed.
• Feedback: Encourage users to provide feedback on their workstation setup and comfort.

DSE Workstation Checklist Using eAuditor Audits & Inspections

Initial Setup:

1. eAuditor Audits & Inspections Installation and Configuration
   • Download and install the DSE assessment eAuditor Audits & Inspections on your device.
   • Configure the eAuditor Audits & Inspections with your organization’s settings and user roles.
2. User Training
   • Ensure that all personnel responsible for workstation assessments are trained on how to use the eAuditor Audits & Inspections.
   • Assign roles and permissions within the eAuditor Audits & Inspections for different users (e.g., assessors, managers).

Workstation Setup:

3. Workstation Layout
   • Record Desk Size and Layout: Use the eAuditor Audits & Inspections to input dimensions and layout of the desk.
   • Photograph Workstation: Take and upload photos of the workstation setup for visual reference.
4. Chair
   • Chair Adjustment: Use the eAuditor Audits & Inspections to log adjustments made to the chair height, backrest, and seat depth.
   • Comfort Assessment: Record user feedback on chair comfort and support.
   • Photograph Chair Setup: Take photos of the chair setup for reference.
5. Desk
   • Desk Height Adjustment: Log the desk height settings.
   • Space Utilization: Record the available workspace and ensure sufficient space for comfortable movement.

Screen Position and Quality:

6. Monitor Position
   • Screen Height: Use the eAuditor Audits & Inspections to log the height and distance of the monitor from the user.
   • Screen Tilt: Record the monitor tilt and ensure it reduces glare.
   • Photograph Monitor Position: Take a photo of the monitor setup.
7. Screen Quality
   • Brightness and Contrast: Log adjustments to the monitor’s brightness and contrast settings.
   • Clarity Check: Record whether the screen text is sharp and readable.
8. Multiple Monitors
   • Monitor Arrangement: Log the position and alignment of multiple monitors.
   • Photograph Multiple Monitors: Take a photo of the monitor arrangement if applicable.

Mouse and Keyboard:

9.  Position of Keyboard

   • Keyboard Height and Distance: Record the height and distance of the keyboard from the user.
   • Use of Keyboard Tray: Log whether a keyboard tray is used.
   • Photograph Keyboard Setup: Take a photo of the keyboard setup.
10. Mouse Position
    • Height and Distance of mouse: Record the height and distance of the mouse from the keyboard.
    • Mouse Mat: Log whether a mouse mat with wrist support is used.
    • Photograph Mouse Setup: Take a photo of the mouse setup.

Work Environment:

11. Lighting
    • Lighting Assessment: Use the eAuditor Audits & Inspections to log lighting conditions and any measures taken to reduce glare.
    • Photograph Lighting Setup: Take a photo of the workspace lighting conditions.
12. Noise
    • Noise Levels: Record noise levels in the workspace using the eAuditor Audits & Inspections’s noise measurement feature if available.
    • Noise Mitigation: Log any measures taken to reduce noise.
13. Temperature and Ventilation
    • Temperature Check: Log the temperature of the workspace.
    • Ventilation Assessment: Record the ventilation status and any adjustments made.

Work Habits:

14. Posture
    • Posture Assessment: Use the eAuditor Audits & Inspections to log the user’s sitting posture and any adjustments made.
    • Photograph Posture: Take a photo to illustrate proper seating posture if needed.
15. Breaks
    • Break Schedule: Record the user’s break schedule and any reminders set for regular breaks.
    • Photograph Reminder Setup: If applicable, take a photo of any break reminder tools used.
16. Eye Care
    • Practices of Eye Care : Log adherence to eye care practices (e.g., 20-20-20 rule).
    • Eye Test Records: Record the frequency of eye tests and any issues reported.

Accessories:

17. Document Holder
    • Document Holder Use: Log whether a document holder is used and its position relative to the monitor.
    • Photograph Document Holder: Take a photo of the document holder setup.
18. Footrest
    • Footrest Use: Record whether a footrest is used and its settings.
    • Photograph Footrest: Take a photo of the footrest setup.
19. Wrist Rest
    • Wrist Rest Use: Log the use of wrist rests and their settings.
    • Photograph Wrist Rest: Take a photo of the wrist rest setup.

Safety and Maintenance:

20. Cables
    • Cable Management: Record the organization of cables and any measures taken to prevent tripping hazards.
    • Photograph Cable Setup: Take a photo of the cable management setup.
21. Equipment Maintenance
    • Maintenance Records: Use the eAuditor Audits & Inspections to log maintenance checks and any issues with equipment.
    • Report Issues: Record and report any equipment issues through the eAuditor Audits & Inspections.

Review and Follow-up:

22. Review Results
    • Assessment Summary: Use the eAuditor Audits & Inspections to review and summarize the assessment results.
    • Generate Report: Generate and share a detailed report of the workstation setup.
23. Follow-up Actions
    • Action Plan: Log follow-up actions required to address any ergonomic issues identified.
    • Assign Responsibilities: Assign tasks and deadlines for corrective actions.
24. Training
    • Training Updates: Record any updates to training programs based on the assessment findings.
    • Track Training Completion: Use the eAuditor Audits & Inspections to track completion of training for relevant personnel.

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