Perform SQFI Storage and Distribution Inspection using eAuditor
SQFI Storage and Distribution refers to the Safe Quality Food Institute’s standards and requirements specifically focused on the storage, handling, and transportation of food products. This module ensures that food safety and quality are maintained throughout the supply chain after manufacturing, including proper temperature control, hygiene, traceability, pest management, and secure handling practices. The goal is to prevent contamination, spoilage, and damage, ensuring that food reaches consumers safely and meets regulatory and customer expectations.
Performing an SQFI Storage and Distribution Inspection using eAuditor offers a comprehensive and streamlined approach to verifying that food storage and distribution operations comply with the Safe Quality Food Institute (SQFI) standards. This audit is crucial for ensuring that food products remain safe, high-quality, and uncontaminated from the point they leave manufacturing facilities until they reach retailers or consumers. Utilizing eAuditor’s digital tools transforms this complex inspection process into a highly efficient, transparent, and well-documented activity, supporting continual compliance and operational excellence.
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Preparation Phase: Detailed Planning and Customization
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Define Inspection Scope and Objectives
Begin by outlining the scope of the inspection in alignment with the relevant SQFI Storage and Distribution module requirements. The inspection should cover all key areas such as warehousing facilities, transportation vehicles, loading docks, product handling procedures, and environmental controls. The objectives include verifying product safety, preventing contamination, and ensuring compliance with regulatory and SQF-specific guidelines.
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Develop a Tailored Digital Inspection Checklist in eAuditor
Create a customized checklist within eAuditor that covers critical SQFI standards, including:
- Temperature and humidity controls for perishable goods
- Facility sanitation and pest management
- Proper storage practices, including segregation of allergenic or hazardous materials
- Packaging integrity and protection against contamination or damage
- Employee hygiene and training specific to storage and logistics
- Documentation and traceability systems to track products throughout the supply chain
The checklist should include clear, measurable questions with options for notes, photographs, and severity ratings.
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Assign Qualified Inspectors and Schedule Inspection
Select auditors trained in SQFI standards and experienced in supply chain operations. Plan the inspection timing to allow full access to storage and transport areas, including off-hours if necessary, to observe real-time operations.
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Execution Phase: Comprehensive On-Site Inspection
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Evaluate Storage Facilities and Environmental Controls
Inspect the warehouse’s structural conditions, cleanliness, lighting, and ventilation. Confirm that temperature-controlled areas are monitored and maintained within specified ranges, with calibrated sensors and data logging. Check pest control systems and sanitation protocols to prevent contamination risks.
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Assess Product Handling and Segregation
Verify that products are properly stored according to their specific requirements—raw materials separated from finished goods, allergens segregated to avoid cross-contact, and fragile items stored to prevent damage. Observe product stacking and shelving to ensure stability and accessibility.
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Review Transportation and Logistics Practices
Examine transport vehicles for cleanliness, temperature control, and security. Assess loading and unloading procedures for hygiene and safety, ensuring that product integrity is maintained during transit. Confirm compliance with regulatory transport standards and company policies.
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Verify Documentation and Traceability Systems
Check records including delivery manifests, temperature logs, pest control reports, training certificates, and product recall procedures. Ensure traceability from warehouse receipt to dispatch, enabling quick response in case of a food safety incident.
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Capture Real-Time Data and Evidence in eAuditor
Record findings immediately using eAuditor’s mobile app, attaching photographic or video evidence of observations. Annotate any non-conformities with detailed descriptions, classify severity, and note positive practices for continuous improvement.
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Reporting Phase: Clear Documentation and Communication
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Generate Professional, Automated Reports
eAuditor automatically compiles inspection data into a clear, comprehensive report outlining compliance levels, non-conformances, risk assessments, and suggested corrective actions. Reports can be customized for internal teams or certification bodies.
- Distribute Findings Promptly
Share the report electronically with warehouse managers, logistics coordinators, and quality assurance teams to facilitate immediate awareness and prompt response to identified issues.
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Secure and Centralized Inspection Records
Store all reports, photos, and notes securely on eAuditor’s cloud platform, ensuring easy retrieval for future audits, management reviews, and regulatory inspections.
- Follow-Up Phase: Corrective Action and Continuous Improvement
- Assign Corrective Tasks with Accountability
Using eAuditor’s task management features, assign non-conformance resolution tasks to responsible personnel with clear deadlines and priority levels. Monitor progress in real time.
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Schedule Re-Inspections and Spot Checks
Conduct follow-up inspections to verify that corrective actions are fully implemented and effective in maintaining SQFI compliance.
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Analyze Data Trends to Drive Improvements
Regularly review aggregated inspection data to identify recurring issues or process gaps. Use insights to refine storage and distribution practices, update training programs, and strengthen the overall food safety culture.
Summary
Performing an SQFI Storage and Distribution Inspection using eAuditor provides a structured, efficient, and thorough approach to maintaining food safety throughout the supply chain. It enables precise monitoring of environmental conditions, handling practices, and documentation, while supporting swift corrective action and ongoing improvement to safeguard product quality and consumer health.