Perform an ISO 45001 Audit using eAuditor
An ISO 45001 audit is a systematic and documented evaluation of an organization’s Occupational Health and Safety Management System (OHSMS) to determine its compliance with the ISO 45001:2018 standard. The purpose of the audit is to verify that the organization effectively identifies and controls workplace health and safety risks, complies with legal and regulatory requirements, and continuously improves its OH&S performance.
Performing an ISO 45001 Audit using eAuditor ensures a thorough evaluation of occupational health and safety management systems (OHSMS), enabling organizations to identify hazards, assess compliance, track performance, and maintain a safe working environment in line with ISO 45001:2018 standards. eAuditor streamlines the auditing process by digitizing inspections, enabling real-time monitoring, and facilitating corrective actions for continuous improvement in workplace safety.
-
Overview of ISO 45001 Audit with eAuditor
ISO 45001:2018 focuses on managing occupational health and safety risks, emphasizing proactive prevention, employee engagement, and continual improvement. eAuditor helps operationalize this framework by offering digital tools to:
- Conduct audits from mobile or desktop
- Standardize health and safety checklists
- Capture evidence with photos and comments
- Generate automated reports and performance dashboards
- Assign and monitor corrective actions
- Maintain a centralized audit trail
-
Key Capabilities of eAuditor for ISO 45001 Auditing
eAuditor transforms traditional OHS audits by offering the following functionalities:
- Customizable audit templates aligned with ISO 45001 clauses
- Mobile-enabled inspections to assess workplaces, equipment, and processes on-site
- Photo and video capture for real-time documentation of hazards or non-conformities
- Digital signatures and timestamps for accountability
- Automated report generation with risk ratings, observations, and summaries
- Corrective action assignment with due dates, responsibilities, and evidence tracking
- Cloud-based storage for audit history and document traceability
- Analytics dashboard for trend identification and performance monitoring
-
Step-by-Step Guide to Performing an ISO 45001 Audit Using eAuditor
3.1. Prepare and Customize Audit Checklist
- Create or adapt an eAuditor checklist covering key ISO 45001 sections such as:
- Context of the organization
- Leadership and worker participation
- Hazard identification and risk assessment
- Operational controls and emergency preparedness
- Legal and compliance obligations
- Incident response and investigation
- Monitoring, analysis, and improvement
- Include rating fields (Compliant, Needs Improvement, Non-Conforming), notes, photo fields, and corrective action prompts.
3.2. Conduct the Audit On-Site
- Use the eAuditor mobile app to:
- Observe workplace conditions, safety equipment, signage, and PPE usage
- Interview employees on safety roles, participation, and awareness
- Review documentation (incident logs, training records, emergency plans)
- Capture real-time images of any safety risks or outstanding compliance
- Note strengths and deficiencies against ISO 45001 clauses
3.3. Identify Non-Conformities and Assign Actions
- Flag deviations from the standard during the audit
- Assign corrective or preventive actions with:
- Responsible persons
- Deadlines
- Required evidence (photo upload, inspection, report)
- Monitor open actions through eAuditor’s Actions dashboard
3.4. Finalize and Submit the Report
- Review the completed checklist
- Add digital sign-offs from auditors and department leads
- Generate a structured PDF or Excel report for internal sharing or third-party review
- Store the report in the cloud with keyword tagging for easy retrieval
- Set future audit reminders for surveillance or internal review cycles
-
Key Audit Areas to Include in Your eAuditor Template
- OH&S Policy and Objectives: Visibility, awareness, and communication
- Leadership & Participation: Roles, responsibilities, and consultation processes
- Risk & Opportunity Management: Hazard identification, controls, and documentation
- Legal & Regulatory Compliance: Licensing, permits, and updated legislation
- Operational Controls: Safety procedures, equipment inspections, emergency plans
- Performance Evaluation: Internal audits, incident reporting, KPIs
- Improvement Processes: Corrective actions, training updates, safety briefings
-
Final Summary
Performing an ISO 45001 audit using eAuditor allows organizations to digitize and standardize their occupational health and safety assessments, making the process more efficient, transparent, and accountable. By leveraging mobile inspections, automated reporting, and real-time action tracking, teams can identify risks earlier, enhance regulatory compliance, and foster a culture of safety across all operations. This structured approach ensures alignment with ISO 45001:2018 requirements while driving continuous improvement in workplace health and safety.