Hotel Store Room Inventory Checklist Guide with eAuditor
Why Hotel Store Room Inventory Matters in Hotels
Every successful hotel runs on precision behind the scenes. Whether you’re managing guest amenities, cleaning supplies, or minibar items, your hotel store room inventory plays a vital role in keeping operations smooth. Without a reliable inventory system, things slip—stock goes missing, over-ordering kicks in, and guest satisfaction takes a hit.
Fortunately, with tools like eAuditor Audits & Inspections, you can stay in control. This guide will walk you through how to implement and maintain a Hotel Store Room Inventory Checklist, including category-specific sections and real-world examples to make the process feel both human and manageable.
 
Using eAuditor Audits & Inspections for Smart, Streamlined Inventory Management
Before diving into the checklist itself, let’s talk briefly about the platform. eAuditor lets you digitize your checklists, assign tasks, capture photo evidence, and generate audit reports—all in real time. You can set up scheduled inventory inspections and use templates for each department.
Case in Point:
At a boutique hotel in Vermont, the housekeeping manager saved over 12 hours a month after switching to eAuditor for weekly stock checks. Lost linen reports dropped by 40% in just one quarter.
General Details to Capture
Begin each inspection by logging key information. This helps track when and where each inventory check occurs.
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Date and Time
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Auditor’s Name
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Department: (Housekeeping, F&B, Engineering, Front Office, etc.)
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Location: Basement store, housekeeping room, minibar storage, etc.
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Storage Conditions: Temperature, humidity, ventilation
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Photo Capture: Snap an image of the storeroom as found
Personal Tip:
“I always take a photo before I touch anything—it saves time when explaining discrepancies later.†— Raj, Housekeeping Supervisor, Toronto
Section 1: Housekeeping Supplies
Section 1: Housekeeping Supplies| Item | In Stock (Y/N) | Reorder Needed (Y/N) | Notes |
|---|---|---|---|
| Bath Towels | Yes | No | Some showing wear – replace soon |
| Shampoo Bottles | No | Yes | Ran out in 2 rooms this morning |
| Toilet Rolls | Yes | No | Full stock |
| Floor Cleaner (5L) | Yes | No | 1 container opened recently |
Section 2: Food & Beverage Items
| Item | In Stock (Y/N) | Reorder Needed (Y/N) | Notes |
|---|---|---|---|
| Mineral Water Bottles | Yes | No | Well-stocked |
| Instant Coffee Sachets | No | Yes | Guests requesting more refills |
| Red Wine (375ml) | Yes | No | Use for weekend event |
| Trail Mix – Mini Packs | Yes | No | Rotate stock |
Section 3: Engineering & Maintenance
| Item | In Stock (Y/N) | Reorder Needed (Y/N) | Notes |
|---|---|---|---|
| LED Bulbs (Warm) | Yes | No | All working fine |
| AA Batteries | Yes | No | Recently replenished |
| Faucet Replacement Kits | No | Yes | Needed for bathroom repairs |
| Fire Extinguisher (2kg) | Yes | No | Inspection complete last week |
Section 4: Office & Front Desk Supplies
| Item | In Stock (Y/N) | Reorder Needed (Y/N) | Notes |
|---|---|---|---|
| Key Cards | Yes | No | Event cards needed next week |
| Registration Forms | Yes | No | Printing digital versions soon |
| Envelopes (Business) | No | Yes | Request sent to procurement |
| Pens – Black Ink | Yes | No | Full box unused |
Section 5: Safety & Compliance Items
| Checkpoint | In Compliance (Y/N) | Action Needed (Y/N) | Notes |
|---|---|---|---|
| Fire extinguisher in place & inspected | Yes | No | Inspected 5 days ago |
| Emergency exits clear | Yes | No | |
| Spills cleaned and dry | No | Yes | Leak near Housekeeping sink |
| PPE available (if applicable) | Yes | No | Stocked in Engineering room |
| Chemical labels visible | Yes | No | All chemicals properly marked |
Section 6: Safety & Compliance Checks
Section 6: Safety & Compliance ChecksThis section helps ensure your store room remains safe, accessible, and compliant with fire and health codes.
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Store room is clean and pest-free
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Fire extinguisher is in place and inspected
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Items are not blocking emergency exits
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Chemicals are labeled and separated from food
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Electrical panels are unobstructed
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Personal Protective Equipment (PPE) is available if required
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Spills are cleaned and reported
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Expired items are tagged and removed
Pro Tip:
Add condition photos of fire equipment and access areas using eAuditor’s mobile app. This builds a digital compliance trail—just in case you ever need it.
Closing the Inventory
Once the checklist is complete, finalize the inspection in eAuditor:
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Add any comments or discrepancies.
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Tag follow-up actions for supervisors.
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Generate an instant PDF report.
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Schedule the next audit.
👤 Supervisor Sign-Off
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Name:
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Signature:
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Date:
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Next Review Due:
Final Thoughts: Turning Routine Into Results
While a storeroom inventory might seem like a routine task, it can truly make or break back-of-house efficiency. Hotels that track stock consistently experience fewer guest complaints, smoother operations, and better cost control.
By using eAuditor Audits & Inspections, your team gains visibility, accountability, and peace of mind—all while cutting down on paperwork. And more importantly, you create a culture of readiness and pride behind the scenes.
Remember:
“It’s not just stock—it’s service in disguise.â€