Perform Maintenance, Health & Safety Assessment using eAuditor
Maintenance, Health & Safety (MH&S) refers to the integrated practices and procedures that ensure the proper functioning of equipment, facilities, and infrastructure while safeguarding the health and safety of employees, visitors, and occupants. It combines preventive maintenance, regulatory compliance, and safety management to reduce risks, prevent accidents, and maintain operational efficiency.
-
Purpose of Maintenance, Health & Safety Assessment Using eAuditor
The purpose of performing a Maintenance, Health & Safety Assessment using eAuditor is to verify that workplace facilities, equipment, and operations comply with health and safety standards while ensuring proper maintenance practices. This assessment helps prevent accidents, reduce operational risks, and support continuous improvement in safety and maintenance management. eAuditor provides structured checklists, real-time documentation, photographic evidence, condition ratings, and automated corrective action tracking.
-
Scope of Assessment
The assessment covers:
- Equipment & Facility Maintenance: Inspection of machinery, electrical systems, HVAC, plumbing, and structural elements for proper functioning and preventive maintenance.
- Workplace Health & Safety Compliance: Verification of safety procedures, hazard identification, and adherence to regulatory standards.
- Hazard Identification & Risk Assessment: Identifying physical, chemical, biological, and ergonomic hazards.
- Emergency Preparedness: Evaluating fire safety systems, first aid kits, emergency exits, and evacuation procedures.
- Staff Training & Awareness: Assessing employee knowledge of safety protocols, use of PPE, and emergency procedures.
- Incident Reporting & Documentation: Reviewing procedures for reporting accidents, near misses, and unsafe conditions.
- Preventive Measures & Continuous Improvement: Implementing corrective actions, monitoring trends, and improving workplace safety practices.
The assessment involves visual inspection, operational testing, staff interviews, and documentation review.
-
Detailed Step-by-Step Maintenance, Health & Safety Assessment Using eAuditor
3.1. Pre-Assessment Setup
- Load the MH&S Assessment template in eAuditor.
- Confirm the template includes sections for maintenance, safety compliance, hazard identification, emergency preparedness, and staff awareness.
- Enable photo attachments, GPS tagging, offline mode, timestamps, and digital signatures.
- Assign the assessment to the safety officer, facility manager, or designated auditor.
3.2. Equipment & Facility Maintenance Check
- Inspect machinery, electrical panels, HVAC systems, plumbing, and structural elements.
- Verify maintenance schedules are up-to-date and preventive maintenance is performed.
- Check for signs of wear, damage, or malfunction.
- Document deficiencies and attach photographic evidence.
3.3. Health & Safety Compliance
- Review adherence to workplace safety regulations and policies.
- Inspect the use and availability of PPE, signage, and safety barriers.
- Observe staff compliance with safety protocols.
- Record observations and note any non-compliance issues.
3.4. Hazard Identification & Risk Assessment
- Identify potential hazards, including chemical, biological, physical, and ergonomic risks.
- Evaluate the likelihood and severity of risks associated with each hazard.
- Document findings and suggest mitigation measures.
3.5. Emergency Preparedness
- Inspect fire extinguishers, alarms, exit routes, and evacuation plans.
- Check first aid kit availability and emergency response procedures.
- Verify staff awareness of emergency protocols.
- Record deficiencies and attach photos.
3.6. Staff Training & Awareness
- Assess employee training on health and safety procedures, emergency response, and equipment handling.
- Conduct brief interviews or drills to confirm understanding.
- Document areas needing additional training.
3.7. Incident Reporting & Documentation
- Review records of accidents, near misses, and unsafe conditions.
- Verify timely reporting and corrective action implementation.
- Ensure documentation is complete and compliant with regulations.
3.8. Final Walk-Through & Overall Assessment
- Review all previously identified hazards, maintenance issues, and safety non-compliances.
- Assess overall workplace safety and maintenance status.
- Capture final notes, attach photos, and collect digital sign-off from supervising staff.
-
Digital Workflow in eAuditor
4.1. Real-Time Data Capture
- Complete checklists, condition ratings, and notes during the assessment.
- Attach photos of equipment, hazards, or safety practices.
- Tag corrective actions for follow-up.
4.2. Automated Corrective Actions
- Convert observed deficiencies into actionable tasks with assigned personnel and deadlines.
- Track completion and effectiveness of corrective measures within eAuditor.
- Monitor recurring issues for preventive safety and maintenance planning.
4.3. Instant Report Generation
- Generate a comprehensive assessment report including condition ratings, hazards, photos, and signatures.
- Share digitally with management, facility teams, or safety committees.
- Store reports securely for audits, compliance verification, and historical analysis.
-
Post-Assessment Analysis
5.1. Trend Identification
- Identify recurring hazards, maintenance failures, or non-compliance patterns.
- Highlight areas needing targeted interventions.
5.2. Compliance Monitoring
- Track completion of corrective actions and adherence to safety regulations.
- Maintain records for internal audits and regulatory compliance.
5.3. Preventive Planning
- Implement preventive measures based on audit findings.
- Provide staff training and update maintenance schedules to reduce risks.
- Monitor the effectiveness of implemented improvements.
-
Summary
The Maintenance, Health & Safety Assessment using eAuditor provides a structured evaluation of workplace safety, maintenance, and compliance. Detailed checklists, photographic documentation, condition ratings, and automated corrective action tracking ensure a safe, efficient, and regulatory-compliant work environment while supporting continuous improvement.