Perform Semi Truck Pre-Trip Inspection using eAuditor
A Semi Truck Pre-Trip Inspection is a comprehensive evaluation conducted by truck drivers before operating a semi-truck to ensure it is mechanically sound, safe, and roadworthy. Performing Semi Truck Pre-Trip Inspection using eAuditor allows fleet operators and drivers to digitally standardize inspections, document findings, identify defects, and track corrective actions, ensuring regulatory compliance, operational safety, and preventing on-road breakdowns or accidents.
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Purpose and Scope of Semi Truck Pre-Trip Inspection
The Pre-Trip Inspection ensures all critical systems and components of a semi-truck are operational before departure, minimizing safety risks and maintaining compliance with transportation regulations.
1.1 Objectives
- Verify semi-truck safety and roadworthiness
- Identify mechanical, electrical, or operational defects
- Maintain compliance with Department of Transportation (DOT) regulations
- Document inspection findings and assign corrective actions
- Support preventive maintenance and fleet safety
1.2 Inspection Coverage
- Vehicle identification and documentation
- Engine, drivetrain, and braking systems
- Tires, wheels, and suspension
- Lights, indicators, and electrical systems
- Safety equipment and emergency tools
- Cargo securement and trailer checks
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Preparing the Semi Truck Pre-Trip Inspection in eAuditor
2.1 Inspection Template Configuration
Create a Semi Truck Pre-Trip Inspection checklist in eAuditor covering:
- Vehicle make, model, VIN, and license plate
- Engine and transmission system checks
- Brake, steering, and suspension inspection
- Tire condition, pressure, and wheel security
- Lights, signals, and electrical system functionality
- Safety equipment, emergency kits, and PPE
- Cargo securement and trailer inspection
- Photo and video documentation of defects
Checklist features should include:
- Yes / No / Not Applicable responses
- Mandatory comments for detected issues
- Photo evidence uploads
- Automated assignment and tracking of corrective actions
2.2 Regulatory Alignment
Align the Pre-Trip Inspection with:
- DOT Federal Motor Carrier Safety Regulations (FMCSR)
- Manufacturer’s maintenance and operational guidelines
- Internal fleet safety and preventive maintenance policies
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Vehicle Identification and Documentation
3.1 Vehicle Information
During the Pre-Trip Inspection, verify:
- Vehicle identification number (VIN) and license plate
- Registration, insurance, and permits are valid
- Previous inspection and maintenance records
3.2 Documentation of Existing Damage
- Record dents, scratches, or structural damage
- Capture photographic evidence
- Note odometer reading and fuel level
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Engine, Drivetrain, and Transmission
4.1 Engine Compartment
- The engine starts and runs smoothly
- Check fluid levels: oil, coolant, brake, and transmission
- Inspect belts, hoses, and connections for wear or leaks
4.2 Drivetrain and Transmission
- Smooth gear operation and clutch function
- Inspect the differential and axles for leaks or damage
- Assess vibrations or abnormal noises
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Brakes, Steering, and Suspension
5.1 Brake System
- Inspect service and parking brakes
- Check brake pads, drums, and lines for wear
- Test brake fluid levels and functionality
5.2 Steering and Suspension
- Steering is responsive and free of excessive play
- Inspect shock absorbers, struts, and springs
- Check alignment and suspension integrity
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Tires, Wheels, and Trailer
- Inspect tire tread depth, pressure, and condition
- Check wheel nuts and rims for security
- Ensure trailer attachment is secure
- Verify load distribution and cargo securement
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Lights, Electrical, and Accessories
7.1 Lights and Indicators
- Headlights, brake lights, turn signals, and hazard lights are operational
- Reflectors are visible and clean
7.2 Electrical Systems
- Dashboard indicators functional
- Horn, wipers, and auxiliary systems are operational
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Safety Equipment and Emergency Tools
8.1 Emergency Equipment
- Fire extinguisher charged and accessible
- First aid kit stocked
- Warning triangles or hazard devices are available
8.2 Personal Safety
- Seatbelts functional
- PPE available if required
- Safety manuals accessible
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Risk Identification and Corrective Actions
9.1 Hazard Assessment
- Identify critical, major, or minor defects
- Assess risk severity and operational impact
- Prioritize corrective actions before departure
9.2 Corrective Action Management
- Capture defects in eAuditor with photo evidence
- Assign maintenance or repairs to responsible personnel
- Track verification of completed actions digitally
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Reporting and Continuous Improvement
10.1 Inspection Reporting
Generate Semi Truck Pre-Trip Inspection reports, including:
- Overall vehicle safety and operational readiness
- Identified hazards or defects
- Corrective action progress and accountability
10.2 Continuous Improvement
- Analyze recurring defects for preventive maintenance
- Update fleet maintenance and inspection schedules
- Enhance driver training and regulatory compliance awareness
Final Summary
Conducting a Semi Truck Pre-Trip Inspection using eAuditor provides a structured, digital method to ensure semi-truck safety, mechanical integrity, and roadworthiness. Standardized inspections, evidence capture, and corrective action tracking enhance fleet safety, regulatory compliance, and operational efficiency.