Perform Semi Truck Preventive Maintenance Inspection using eAuditor
A Semi Truck Preventive Maintenance Inspection is a systematic evaluation of a semi-truck’s mechanical, electrical, and operational systems to identify potential issues before they become major problems, ensuring roadworthiness, safety, and efficiency. Performing Semi Truck Preventive Maintenance Inspection using eAuditor allows fleet operators and maintenance teams to digitally standardize inspections, capture evidence, track corrective actions, and maintain compliance with safety and operational standards.
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Purpose and Scope of Semi Truck Preventive Maintenance Inspection
The Preventive Maintenance Inspection aims to proactively maintain semi-truck components, reducing breakdowns, extending vehicle lifespan, and ensuring driver and road safety.
1.1 Objectives
- Ensure semi-truck safety and operational readiness
- Detect mechanical, electrical, or structural issues early
- Maintain compliance with Department of Transportation (DOT) and internal policies
- Document inspection findings and assign corrective actions
- Support preventive maintenance schedules to minimize downtime
1.2 Inspection Coverage
- Vehicle identification and service records
- Engine, drivetrain, and transmission systems
- Brakes, suspension, and steering components
- Tires, wheels, and alignment
- Electrical and lighting systems
- Safety equipment and emergency tools
- Cargo securement and trailer inspection
- Fluids, filters, and consumables
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Preparing the Preventive Maintenance Inspection in eAuditor
2.1 Inspection Template Configuration
Create a Semi Truck Preventive Maintenance Inspection checklist in eAuditor covering:
- Vehicle make, model, VIN, and odometer reading
- Engine compartment: belts, hoses, fluid levels, and leaks
- Drivetrain, transmission, and differential
- Brakes, steering, and suspension systems
- Tire condition, wheel security, and alignment
- Lights, signals, and dashboard indicators
- Safety equipment, emergency tools, and PPE
- Cargo securement, trailer attachment, and load distribution
- Photo documentation of issues or wear
Checklist features should include:
- Yes / No / Not Applicable responses
- Mandatory comments for detected issues
- Photo and video evidence capture
- Automated corrective action assignment and tracking
2.2 Standards Alignment
Align the inspection with:
- DOT Federal Motor Carrier Safety Regulations (FMCSR)
- Manufacturer’s recommended maintenance schedules
- Internal fleet safety and preventive maintenance policies
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Vehicle Identification and Documentation
3.1 Vehicle Information
During the Semi Truck Preventive Maintenance Inspection, verify:
- Vehicle identification number (VIN) and license plate
- Registration, insurance, and prior service records
- Odometer reading and mileage intervals
3.2 Documentation of Existing Issues
- Record any wear, damage, or recurring defects
- Capture photographic evidence
- Note previous corrective actions
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Engine, Drivetrain, and Transmission
4.1 Engine Assessment
- Inspect belts, hoses, mounts, and fluid levels
- Verify smooth engine operation and no abnormal noises
- Check for leaks or corrosion
4.2 Drivetrain and Transmission
- Inspect clutch, gearbox, differential, and axles
- Ensure smooth shifting and operation
- Evaluate vibration or unusual sounds
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Brakes, Suspension, and Steering
5.1 Brake System
- Inspect pads, discs, drums, lines, and fluid levels
- Test service and parking brake functionality
5.2 Suspension and Steering
- Inspect shock absorbers, springs, struts, and steering linkage
- Verify alignment, responsiveness, and load handling
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Tires, Wheels, and Trailer
- Inspect tire tread, pressure, and condition
- Check rims, wheel nuts, and hub security
- Inspect trailer attachment and ensure proper load distribution
- Verify cargo securement and tie-downs
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Electrical Systems and Lighting
7.1 Lights and Indicators
- Headlights, brake lights, turn signals, and hazard lights operational
- Reflectors clean and visible
7.2 Electrical Accessories
- Dashboard indicators functional
- Horn, wipers, and auxiliary systems operational
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Fluids, Filters, and Consumables
- Check engine oil, transmission, brake, power steering, and coolant levels
- Inspect and replace air, fuel, and cabin filters if necessary
- Check windshield washer fluid and top up
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Safety Equipment and Emergency Tools
- Verify seatbelts, airbags, and other safety restraints
- Check fire extinguisher, first aid kit, and warning triangles
- Ensure PPE and manuals are accessible
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Risk Identification and Corrective Actions
10.1 Hazard Assessment
- Identify critical, major, or minor defects
- Assess impact on safety and operation
- Prioritize corrective actions based on risk
10.2 Corrective Action Management
- Capture defects with photo evidence in eAuditor
- Assign maintenance or repair tasks with deadlines and responsibilities
- Track verification and closure digitally
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Reporting and Continuous Improvement
11.1 Inspection Reporting
Generate Semi Truck Preventive Maintenance Inspection reports including:
- Overall vehicle condition and safety
- Identified defects or wear
- Corrective action status and accountability
11.2 Continuous Improvement
- Analyze recurring issues for preventive measures
- Update maintenance schedules and practices
- Improve fleet safety, reliability, and operational readiness
Final Summary
Conducting a Semi Truck Preventive Maintenance Inspection using eAuditor provides a structured, digital approach to maintaining semi-truck safety, mechanical integrity, and operational efficiency. Standardized inspections, evidence capture, and tracked corrective actions enhance fleet safety, compliance, and long-term reliability.