Perform HGV Inspection using eAuditor
An HGV Inspection is a systematic examination of a Heavy Goods Vehicle to verify its mechanical condition, safety systems, and legal compliance before, during, or after operation. Performing an HGV Inspection using eAuditor allows fleet operators to digitally standardize inspections, document vehicle condition accurately, capture evidence in real time, and manage defects and corrective actions efficiently to ensure roadworthiness, regulatory compliance, and operational safety.
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Purpose and Scope of HGV Inspection
The HGV Inspection is designed to confirm that Heavy Goods Vehicles are safe to operate and meet statutory, manufacturer, and organizational requirements.
1.1 Objectives
- Ensure HGV safety and roadworthiness
- Identify mechanical, structural, and safety defects early
- Maintain compliance with transport and road safety regulations
- Reduce breakdowns, incidents, and enforcement penalties
- Support preventive maintenance and fleet reliability
1.2 Inspection Scope
An HGV Inspection typically covers:
- Vehicle identification and documentation
- Engine, transmission, and drivetrain
- Brakes, steering, and suspension
- Tires, wheels, and axles
- Electrical systems and lighting
- Body condition and load security
- Safety equipment and emergency provisions
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Preparing the HGV Inspection in eAuditor
2.1 Digital Checklist Configuration
Set up an HGV Inspection checklist in eAuditor, including:
- Vehicle details (registration, VIN, fleet number, odometer)
- Inspection type (daily, weekly, pre-trip, or periodic)
- Inspector details and inspection location
- Mandatory responses for safety-critical items
Checklist features should include:
- Yes / No / Not Applicable response options
- Mandatory comments for failed items
- Photo evidence for defects
- Automated corrective action creation and tracking
2.2 Standards and Regulatory Alignment
Align the HGV Inspection with:
- National road transport and HGV regulations
- Operator license and fleet compliance requirements
- Manufacturer service and maintenance guidelines
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Vehicle Identification and Documentation
During the HGV Inspection, verify:
- Registration, licensing, and inspection validity
- Maintenance history and previous defect reports
- Tachograph seal and calibration status (if applicable)
All findings should be recorded digitally for audit and traceability.
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Engine, Transmission, and Drivetrain
4.1 Engine Checks
- Engine oil, coolant, brake, and power steering fluids
- Belts, hoses, mounts, and the exhaust system
- Signs of leaks, overheating, or abnormal noise
4.2 Transmission and Drivetrain
- Gearbox operation and clutch response
- Driveshafts, differentials, and axle condition
- Evidence of vibration, wear, or fluid leaks
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Brakes, Steering, and Suspension
A critical part of any HGV Inspection includes:
- Service and parking brake effectiveness
- Brake lines, chambers, discs, drums, and air systems
- Steering free play and linkage condition
- Suspension springs, airbags, shocks, and mounts
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Tires, Wheels, and Axles
- Tire tread depth, pressure, and sidewall condition
- Wheel nuts, rims, hubs, and seals
- Axle alignment and load-bearing integrity
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Electrical Systems and Lighting
7.1 External Lighting
- Headlights, tail lights, brake lights, and indicators
- Hazard lights and reflectors are clean and functional
7.2 Internal Electrical Systems
- Dashboard warning lights operational
- Horn, wipers, heaters, and auxiliary systems are functional
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Body Condition, Load Security, and Safety Equipment
8.1 Body and Load Area
- Vehicle body, chassis, doors, and mirrors
- Load restraints, curtains, tail lifts, or ramps
- Compliance with safe loading requirements
8.2 Safety Equipment
- Seatbelts and driver restraints
- Fire extinguisher, warning triangles, and a first aid kit
- Cab cleanliness and driver visibility
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Defect Identification and Corrective Actions
9.1 Defect Classification
During the HGV Inspection, defects should be classified as:
- Critical: vehicle must be removed from service
- Major: requires urgent repair
- Minor: monitor and address during scheduled maintenance
9.2 Corrective Action Management
Using eAuditor:
- Record defects with photos and notes
- Assign corrective actions with owners and deadlines
- Track verification and closure digitally
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Reporting and Continuous Improvement
10.1 Inspection Reporting
Generate HGV Inspection reports showing:
- Vehicle compliance and roadworthiness status
- Identified defects and risk levels
- Corrective action accountability
10.2 Continuous Improvement
- Analyze recurring HGV Inspection findings
- Improve preventive maintenance planning
- Enhance fleet safety and compliance performance
Final Summary
Conducting an HGV Inspection using eAuditor provides a consistent, detailed, and digital approach to ensuring Heavy Goods Vehicles remain safe, compliant, and operationally reliable. Structured inspections, evidence-based reporting, and tracked corrective actions strengthen fleet governance, reduce risk, and support long-term compliance.