Perform Global GAP Audit Checklist v6 IFA QMS Assessment using eAuditor
Performing Global GAP Audit Checklist v6 IFA QMS Assessment using eAuditor ensures a thorough evaluation of the producer’s Quality Management System (QMS), internal controls, documentation practices, risk management, and compliance with Global GAP Integrated Farm Assurance (IFA) Version 6 requirements while maintaining consistency, traceability, and certification readiness across all registered production sites.
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Definition and Purpose of Global GAP Audit Checklist v6 IFA QMS Assessment
The Global GAP Audit Checklist v6 IFA QMS Assessment is a formal audit process used for producer groups and multi-site operations to verify that a centralized Quality Management System effectively governs food safety, legal compliance, environmental protection, worker welfare, and product traceability.
Using eAuditor supports this process by enabling:
- Digital clause-by-clause compliance verification
- Standardized internal and external audit workflows
- Centralized documentation and evidence management
- Automated non-conformity tracking and closure
- Audit trail creation for certification bodies
- Continuous improvement monitoring
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Assessment Scope
The assessment typically includes:
- QMS structure and governance
- Document control system
- Internal inspection program
- Risk assessment and food safety controls
- Training and competency management
- Producer group member compliance monitoring
- Corrective and preventive action system
- Traceability and recall management
- Complaint handling
- Record retention and data security
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Pre-Assessment Setup in eAuditor
3.1 Digital Checklist Configuration
Create a Global GAP Audit Checklist v6 IFA QMS Control Points and Compliance Criteria (CPCC):
Include:
- Organization details and registration numbers
- QMS version and approval date
- Scope of certification
- Auditor and assessment date
- Compliance rating fields (Compliant / Non-compliant / Not applicable)
Enable:
- Mandatory comments for non-conformities
- Photo and document uploads
- Risk level classification
- Corrective action assignment
- Due dates and responsibility fields
- Digital signatures
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QMS Structure and Management Responsibility
Verify:
- Documented QMS manual
- Defined organizational structure
- Roles and responsibilities
- Appointment of QMS manager
- Management commitment statement
- Communication procedures with members
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Document and Record Control System
Assess:
- Document approval process
- Version control
- Distribution lists
- Obsolete document handling
- Secure record storage
- Retention periods
- Data confidentiality controls
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Risk Assessment and Food Safety Management
Review:
- Hazard identification procedures
- Risk evaluation methodology
- Food safety risk controls
- Environmental risk assessments
- Worker safety risk controls
- Review frequency
- Evidence of implementation
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Internal Inspection and Monitoring Program
Confirm:
- Annual internal audit schedule
- Auditor competency records
- Inspection coverage of all members
- Use of standardized inspection tools
- Reporting procedures
- Follow-up verification
- Records of inspections
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Producer Group Member Management
Evaluate:
- Member registration records
- Contracts and compliance agreements
- Onboarding procedures
- Training provision
- Performance monitoring
- Suspension and sanction procedures
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Training and Competency Management
Check:
- Training needs analysis
- Training plans
- Attendance records
- Competency evaluation
- Refresher training schedules
- Food safety and legal compliance training
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Traceability and Recall System
Verify:
- Product identification system
- Member-to-market traceability
- Batch coding procedures
- Recall and withdrawal procedure
- Mock recall testing records
- Response time evaluation
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Complaint Handling and Customer Feedback
Assess:
- Complaint registration process
- Investigation procedures
- Corrective actions
- Trend analysis
- Communication records
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Corrective and Preventive Action (CAPA) System
Confirm:
- Root cause analysis methodology
- Documentation of corrective actions
- Preventive action planning
- Responsibility assignment
- Effectiveness verification
- Closure evidence
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Compliance with GlobalG.A.P. IFA Requirements
Verify alignment with:
- Crops Base
- Farm Base (if applicable)
- Produce Handling Assurance (PHA)
- Legal compliance
- Worker welfare standards
- Environmental protection measures
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Non-Conformity Management in eAuditor
14.1 Classification
- Major non-conformity
- Minor non-conformity
- Recommendation
14.2 Digital Workflow
Using eAuditor:
- Log findings with evidence
- Assign corrective actions
- Set deadlines
- Monitor progress
- Verify implementation
- Maintain digital audit history
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Reporting and Certification Readiness
15.1 Automated Reports
Generate:
- Clause-wise compliance summary
- Risk heat maps
- Non-conformity registers
- CAPA tracking reports
- Management review reports
- Certification readiness dashboards
15.2 Continuous Improvement
- Strengthen internal audits
- Improve documentation quality
- Enhance member training
- Optimize traceability systems
- Reduce repeat non-conformities
- Improve governance processes
Elaborative Summary
The Global GAP Audit Checklist v6 IFA QMS Assessment using eAuditor provides a structured, digital, and auditable framework for verifying the effectiveness of producer group quality management systems. It strengthens compliance control, improves internal inspections, enhances traceability, simplifies certification preparation, and supports continuous improvement through real-time corrective action tracking and centralized documentation.