Perform Driver Vehicle Inspection using eAuditor
A Driver Vehicle Inspection is a systematic check carried out by a driver to assess the safety, mechanical condition, and roadworthiness of a vehicle before, during, or after operation. Performing a Driver Vehicle Inspection using eAuditor enables drivers and fleet operators to standardize inspections digitally, record defects accurately, capture real-time evidence, and ensure timely corrective actions, supporting regulatory compliance, vehicle safety, and responsible driver accountability.
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Purpose and Scope of Driver Vehicle Inspection
The Driver Vehicle Inspection is designed to ensure that vehicles are safe to operate and that any defects are identified, reported, and addressed promptly.
1.1 Objectives
- Verify vehicle safety and operational readiness
- Identify defects before they lead to incidents or breakdowns
- Meet legal and regulatory inspection requirements
- Promote driver responsibility and accountability
- Support preventive maintenance and fleet reliability
1.2 Inspection Scope
A Driver Vehicle Inspection typically includes:
- Vehicle identification and documentation
- Exterior and interior safety checks
- Engine and fluid level inspection
- Brakes, steering, and suspension
- Tires, wheels, and lights
- Safety equipment and emergency items
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Preparing the Driver Vehicle Inspection in eAuditor
2.1 Digital Checklist Configuration
Create a Driver Vehicle Inspection checklist in eAuditor that captures:
- Vehicle details (registration, fleet number, odometer)
- Driver name, license details, and inspection time
- Inspection type (pre-trip, en-route, post-trip)
Checklist functionality should include:
- Yes / No / Not Applicable response options
- Mandatory comments for failed or unsafe items
- Photo evidence capture for defects
- Automatic corrective action assignment
2.2 Compliance Alignment
Align the Driver Vehicle Inspection with:
- Transport and road safety regulations
- Company fleet and safety policies
- Manufacturer operational guidelines
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Vehicle Identification and Documentation
During the Driver Vehicle Inspection, verify:
- Registration, permits, and inspection validity
- Logbooks and previous inspection records
- Fuel level and odometer reading
- Visible damage or warning indicators
All details should be recorded digitally to ensure traceability.
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Exterior Vehicle Checks
4.1 Body and Structural Condition
- Inspect body panels, mirrors, windscreen, and windows
- Check for leaks, cracks, corrosion, or loose components
4.2 Tires and Wheels
- Tire pressure, tread depth, and sidewall condition
- Wheel nuts, rims, and hub integrity
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Engine Compartment and Fluids
The Driver Vehicle Inspection must include:
- Engine oil, coolant, brake, and washer fluid levels
- Belts, hoses, and visible engine components
- Signs of leaks, overheating, or unusual wear
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Brakes, Steering, and Suspension
- Test service and parking brakes
- Check steering response and free play
- Inspect suspension components for damage or sagging
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Electrical Systems and Lighting
7.1 External Lighting
- Headlights, tail lights, brake lights, indicators, and hazards
- Reflectors are clean and clearly visible
7.2 Interior Controls
- Dashboard warning lights are functional
- Horn, wipers, defrosters, and indicators are operational
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Cabin Condition and Safety Equipment
- Seatbelts and restraints are functional
- Mirrors correctly adjusted
- Fire extinguisher present and serviceable
- Warning triangles and a first aid kit are available
- The cab is clean and free of loose objects
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Defect Identification and Corrective Actions
9.1 Defect Classification
During the Driver Vehicle Inspection, defects should be classified as:
- Critical: vehicle must not be operated
- Major: requires urgent repair
- Minor: record and monitor
9.2 Corrective Action Management
Using eAuditor:
- Record defects with comments and photos
- Assign corrective actions to maintenance staff
- Track action completion and verification digitally
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Reporting and Continuous Improvement
10.1 Inspection Reporting
Generate Driver Vehicle Inspection reports showing:
- Vehicle safety and compliance status
- Identified defects and risk levels
- Corrective action responsibility and progress
10.2 Continuous Improvement
- Analyze recurring inspection issues
- Improve driver training and awareness
- Strengthen preventive maintenance programs
Final Summary
Conducting a Driver Vehicle Inspection using eAuditor ensures vehicles are checked consistently by drivers, safety risks are identified early, and compliance is documented digitally. Structured inspections, evidence capture, and corrective action tracking improve fleet safety, driver accountability, and operational reliability.