Perform Globalgap Checklist Version 6 Smart QMS Assessment using eAuditor
Performing a Globalgap Checklist Version 6 Smart QMS Assessment using eAuditor ensures a structured, digital, and standards-aligned evaluation of quality management systems (QMS) for agricultural producers, producer groups, and farm management organizations. A Globalgap Checklist Version 6 Smart QMS Assessment focuses on verifying governance, documentation, risk management, internal controls, and continuous improvement processes required under the latest GlobalG.A.P. Smart framework, while eAuditor enables efficient data capture, evidence management, and corrective action tracking.
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Definition and Purpose of GlobalG.A.P. Smart QMS Assessment
A Globalgap Checklist Version 6 Smart QMS Assessment is a formal evaluation of an organization’s quality management system against the GlobalG.A.P. Integrated Farm Assurance (IFA) and Smart framework requirements. It ensures that management structures, procedures, records, and internal audits are effectively implemented to support food safety, traceability, sustainability, and legal compliance.
Conducting this assessment using eAuditor helps organizations:
- Demonstrate conformity with GlobalG.A.P. V6 Smart QMS requirements
- Standardize internal audits across farms or producer groups
- Improve traceability, food safety, and risk control
- Maintain structured digital evidence for certification audits
- Strengthen continuous improvement and governance
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Scope of Globalgap Checklist Version 6 Smart QMS Assessment using eAuditor
The assessment typically covers:
- QMS structure and documentation control
- Management responsibility and governance
- Risk assessment and hazard management
- Internal audit and corrective action systems
- Traceability and product recall procedures
- Training and competence management
- Supplier and subcontractor control
- Record keeping and data integrity
Using eAuditor ensures the assessment process is standardized, repeatable, and fully auditable.
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Pre-Assessment Setup in eAuditor
3.1 Digital Checklist Configuration
Create a Globalgap Checklist Version 6 Smart QMS Assessment template in eAuditor including:
- Organization/producer group name
- Site and farm locations
- Scope of certification
- Assessment date and assessor details
- Applicable GlobalG.A.P. V6 Smart clauses
Checklist functionality should include:
- Yes / No / Not Applicable responses
- Mandatory comments for non-conformities
- Attachment of documents and photos
- Risk level classification
- Corrective action assignment with deadlines
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QMS Structure and Documentation Control
During the assessment, verify:
- Existence of a documented QMS manual
- Controlled procedures and work instructions
- Document version control system
- Approval and review processes
- Accessibility of documents to relevant staff
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Management Responsibility and Governance
Assess:
- Defined organizational structure and responsibilities
- Appointment of QMS representative
- Management review meetings and records
- Quality policy and objectives documented
- Commitment to GlobalG.A.P. compliance
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Risk Assessment and Hazard Management
The assessment should confirm:
- Formal risk assessment methodology
- Identification of food safety, environmental, and operational risks
- Preventive and mitigation measures documented
- Review of risks after incidents or changes
- Communication of risks to relevant personnel
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Internal Audit and Corrective Action System
A core element of the Smart QMS Assessment includes:
- Annual internal audit program
- Qualified internal auditors
- Audit reports and findings records
- Root cause analysis procedures
- Tracking and verification of corrective actions
Using eAuditor:
- Log findings with evidence
- Assign actions to the responsible staff
- Monitor closure and effectiveness
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Traceability and Product Recall Procedures
Verify:
- Batch/lot identification system
- Forward and backward traceability records
- Product recall and withdrawal procedures
- Mock recall testing and documentation
- Customer complaint handling process
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Training and Competence Management
Confirm:
- Training needs assessment process
- Staff competence records
- Induction and refresher training programs
- GlobalG.A.P. awareness among key personnel
- Evaluation of training effectiveness
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Supplier and Subcontractor Control
The assessment should review:
- Approved supplier list
- Supplier evaluation and monitoring procedures
- Contracts and compliance requirements
- Control of outsourced activities
- Record of supplier audits or reviews
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Record Keeping and Data Integrity
Check that:
- Records are complete, legible, and retrievable
- Retention periods are defined
- Digital and paper records are protected
- Data accuracy and integrity controls exist
- Confidentiality requirements are met
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Non-Conformity Classification and Corrective Actions
12.1 Classification
Findings should be categorized as:
- Major non-conformity – system failure or high risk
- Minor non-conformity – partial compliance
- Observation – improvement opportunity
12.2 Corrective Action Management in eAuditor
- Attach evidence of non-conformity
- Assign actions with responsibilities and deadlines
- Track progress and verification
- Maintain historical corrective action logs
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Reporting and Continuous Improvement
13.1 Digital Reporting
Generate assessment reports including:
- Clause-by-clause compliance status
- Summary of non-conformities
- Corrective action register
- Certification readiness overview
13.2 Continuous Improvement
- Analyze trends across farms or seasons
- Update procedures and training materials
- Improve risk management practices
- Strengthen overall QMS maturity
Final Summary
Conducting a Globalgap Checklist Version 6 Smart QMS Assessment using eAuditor provides a reliable and structured method to evaluate quality management system effectiveness, regulatory compliance, and certification readiness. Digital checklists, real-time evidence capture, and automated corrective action tracking help organizations improve food safety governance, strengthen traceability, reduce audit risk, and maintain continuous compliance with GlobalG.A.P. V6 Smart requirements.