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Perform a Truck Driver Log using eAuditor

To perform a Truck Driver Log using eAuditor, you can streamline the tracking of driver hours, comply with the Department of Transportation (DOT) Hours of Service (HOS) regulations, and ensure road safety. Here’s how to do it step-by-step:

1. Create or Access a Truck Driver Log Template

• Option 1: Use an Existing Template
  • Search eAuditor’s public template library for “Truck Driver Log” or “DOT Compliance Log.”
  • Download and review to ensure it meets your needs.
• Option 2: Create a Custom Template
  • In eAuditor, create a new template with the following sections:
    • Driver Information: Name, license number, and company details.
    • Vehicle Information: Truck number, license plate, and trailer number.
    • Trip Details: Start and end locations, total miles driven.
    • Hours of Service (HOS):
      • Start time, end time, total hours worked, and breaks.
      • Driving hours, on-duty hours, and off-duty hours.
    • Pre-Trip and Post-Trip Inspections:
      • Vehicle checks (brakes, lights, tires, etc.).
      • Any defects or maintenance issues.
    • Additional Notes or Remarks: Unusual delays, weather conditions, or incidents.

2. Plan and Assign Logs

• Assign the log template to truck drivers or supervisors via eAuditor.
• Schedule logs daily or per trip to ensure consistent tracking.

3. Fill Out the Log

• Drivers or supervisors open the log template on eAuditor (mobile or desktop).
• Input the following details:
  • Driver and Vehicle Information:
    • Name, vehicle details, and date.
  • Driving Hours:
    • Record start and stop times for driving.
    • Break times and off-duty hours.
  • Pre-Trip Inspections:
    • Document the condition of the vehicle before starting the trip.
    • Mark any issues requiring repair.
  • Trip Details:
    • Log the distance covered, route, and any delays.
  • Post-Trip Inspections:
    • Record vehicle condition after completing the trip.
• Use the photos feature to capture and upload images of the vehicle, defects, or road conditions, if applicable.

4. Address Issues

• Use eAuditor’s Issues feature to document any problems (e.g., vehicle defects or hours violations).
• Assign issues to the appropriate personnel (e.g., mechanics or dispatchers) with deadlines.

5. Generate Reports

• After completing the log, generate a report using eAuditor.
• Include all recorded details, photos, and corrective actions.
• Share the report with your compliance team, supervisors, or DOT representatives as needed.

6. Monitor Trends and Compliance

• Use eAuditor’s Analytics Dashboard to review driver logs for patterns.
• Monitor compliance with DOT HOS regulations (e.g., max 11 driving hours per 14-hour duty period, 30-minute break after 8 hours, and 10-hour off-duty period).
• Identify recurring issues, such as delays or frequent vehicle defects.

Key DOT Regulations to Consider

• Maximum driving hours: 11 hours within a 14-hour window.
• Minimum rest: 10 consecutive hours off-duty between shifts.
• Mandatory break: 30 minutes after 8 cumulative driving hours.
• Record retention: Maintain logs for a minimum of 6 months.

Tips for Effective Logging

• Train drivers on how to use eAuditor to complete logs.
• Keep templates updated with the latest DOT and company-specific requirements.
• Ensure logs are reviewed regularly for compliance.

Using eAuditor for Truck Driver Logs can ensure compliance, improve operational efficiency, and maintain road safety.

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