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Perform Annual Fire Extinguisher Inspection using eAuditor

Annual Fire Extinguisher Inspection refers to the process of thoroughly checking fire extinguishers once a year to ensure they are in proper working condition and meet safety standards. This inspection is essential for maintaining the safety of a building or facility in case of a fire emergency.

eAuditor is an effective tool for conducting Annual Fire Extinguisher Inspections, helping ensure that all fire extinguishers are maintained according to safety standards. Here is a step-by-step guide on how to perform the inspection using eAuditor.

Steps to Perform Annual Fire Extinguisher Inspection Using eAuditor

1. Create an Annual Fire Extinguisher Inspection Checklist

First, create a Fire Extinguisher Inspection checklist in eAuditor that covers all necessary checks for compliance and safety.

Key Sections to Include in the Checklist:

1. General Information
   • Inspection Date & Time
   • Inspector Name
   • Facility Name & Location
   • Fire Extinguisher ID or Serial Number
   • Location of Extinguisher (e.g., kitchen, hallway, storage room)
2. Visual Inspection
   • Is the extinguisher visible and easily accessible?
   • Is it free from any obstructions that could hinder its use?
   • The extinguisher should be positioned upright, as required.
3. Pressure Gauge Check
   • Is the pressure gauge in the green (operational) zone?
   • If not, is there any sign of leakage or damage?
4. Physical Condition
   • Is the extinguisher free from physical damage, corrosion, or rust?
   • Are there any dents, cracks, or signs of tampering?
   • Are the nozzle and hose free from obstructions or damage?
5. Safety Pin and Seal
   • Is the safety pin in place and intact?
   • Check the tamper seal to determine if it is broken, indicating whether the extinguisher has been used or tampered with.
6. Weight Check
   • Does the extinguisher feel as though it is  fully ?
   • Compare the extinguisher weight to its listed weight or charge capacity.
7. Labeling and Instructions
   • Is the label legible and up-to-date?
   • Are the instructions on the label clear and easy to understand?
   • Does the label include the correct type of extinguisher for the intended fire risk?
8. Inspection Tag
   • Does the extinguisher have an inspection tag that shows the date of the last inspection?
   • Check if the person who performed the last inspection signed the tag.
9. Serviceability
   • Is the extinguisher due for servicing or refilling?
   • Does it require any repairs or replacement?

2. Conduct the Inspection & Capture the Evidence

Use eAuditor’s mobile app or desktop version to perform the inspection on-site:

• Capture Photos: Take photos of the fire extinguisher’s condition, including the pressure gauge, label, and inspection tag.
• Record Notes: Add detailed notes for each item in the checklist (e.g., “Pressure gauge in green zone” or “Seal intact, no visible damage”).
• Voice Notes: Use voice notes to provide additional context or report on issues that require further attention.

3. Assign Corrective Actions & Track Progress

If any issues are identified during the inspection, immediately assign corrective actions:

• Assign Tasks: Tag the responsible team members or contractors to repair, refill, or replace any faulty extinguishers.
• Set Priorities: Mark issues based on their urgency (e.g., high priority for damaged extinguisher, medium for minor rust).
• Set Deadlines: Define a timeline to address corrective actions promptly.
• Track Progress: Use eAuditor’s task management feature to monitor the completion of corrective actions.

4. Generate Reports & Share with Teams

Once the inspection is complete, eAuditor generates a detailed report:

• Inspection Results: Overview of the fire extinguisher’s condition, including any problems detected.
• Photos & Notes: Visual evidence of issues like damaged seals, uncharged extinguishers, or obstructed access.
• Corrective Actions: A list of assigned tasks to fix identified issues and ensure compliance.

Export & Share Reports

• Export the report in PDF, Word, or CSV format for easy sharing with management, safety teams, or regulatory bodies.
• Automatically send reports to the relevant personnel (e.g., safety officers, fire equipment vendors).
• Schedule follow-up inspections to ensure all issues are resolved and fire extinguishers remain compliant.

5. Ongoing Monitoring & Preventive Maintenance

For continuous improvement:

• Schedule Recurring Inspections: Set up annual or more frequent fire extinguisher inspections in eAuditor to ensure long-term safety compliance.
• Review Historical Data: Analyze past inspection reports to identify patterns or recurring issues with extinguishers.
• Track Equipment Lifespan: Monitor when fire extinguishers are due for servicing or replacement.

Final Thoughts

Using eAuditor for Annual Fire Extinguisher Inspections ensures that:

• All fire extinguishers are properly inspected, maintained, and ready for use in emergencies.
• Safety compliance is met, reducing the risk of fines and improving workplace safety.
• Inspection data is stored and easily accessible for future reference or audits.

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