Supplier Audit Checklist

Conducting supplier audits is essential for ensuring that suppliers meet quality standards, comply with regulations, and maintain ethical practices. Here is a summary of the key elements that should be included in a supplier audit checklist:

Management Involvement

• Is a senior manager responsible for quality at the supplier’s facility?
• Does the supplier’s senior management routinely review the quality system for effectiveness?
• Are quality system reviews planned and scheduled?

Quality System

• Does the supplier have a quality system manual?
• Is the quality manual approved by management?
• Is the supplier’s quality system certified?
• Is the quality manual available to all employees?
• Does the supplier have procedures for quality planning, internal audits, and other quality processes?

Document Control

• Does the supplier have procedures for controlling documents, specifications, and drawings?
• Are controlled documents identified to prevent unauthorized or obsolete copies?

Purchasing and Supplier Management

• Does the supplier have a system to ensure purchased materials and components meet requirements?
• Does the supplier evaluate and select suppliers based on their ability to meet requirements?

Production and Service Provision

• Does the supplier have procedures to ensure proper identification and traceability of products?
• Does the supplier have a system to control production processes and service provision?

Monitoring and Measurement

• Does the supplier have procedures to monitor and measure product characteristics?
• Does the supplier calibrate and maintain its inspection, measuring, and test equipment?

Environmental, Health, and Safety

• Does the supplier have an emergency action plan that is posted and accessible?
• Are exits and aisles free of obstacles that could cause trips or falls?
• Does the supplier provide appropriate personal protective equipment to employees?

Risk Management

• Does the supplier’s document system include a risk/aspect/hazard register?
• Is risk management used as part of the supplier’s tender review and contract review processes?

The specific questions and scoring system may vary, but this supplier audit checklist covers the key areas typically assessed during a comprehensive supplier audit.

Utilizing eAuditor Audits & Inspections for conducting supplier audits can greatly enhance efficiency and accuracy in the auditing process:

1. Supplier Profile Management:
   • eAuditor Audits & Inspections allows users to create and maintain profiles for each supplier, including contact information, location, product/service offerings, and audit history.
2. Audit Checklist Creation:
   •  eAuditor Audits & Inspections  provides customizable supplier audit checklist templates based specific audit requirements.
   • eAuditor Audits & Inspections allow users to select or create supplier audit checklist items covering various aspects such as quality management systems, production processes, environmental practices, and compliance with regulatory standards.
3. Scheduled Audits:
   • eAuditor Audits & Inspections allows admin users to schedule audits based on predefined intervals, supplier performance metrics, or specific dates.
   • eAuditor Audits & Inspections  sends reminders to auditors when audits are due.
4. Checklist Items and Data Input:
   • eAuditor Audits & Inspections enables auditors to input audit data directly into the app, including responses to supplier audit checklist items, observations, comments, and photo documentation and provides options for attaching documents, certificates, or other evidence related to audit findings.
5. GPS Integration:
   • eAuditor Audits & Inspections can incorporate GPS functionality to tag the location of audits, providing a geospatial context for audit findings and supplier assessments.
6. Risk Assessment and Scoring:
   • eAuditor Audits & Inspections can allow auditors to assign risk scores to audit findings based on severity and likelihood of occurrence and calculate overall supplier risk scores based on aggregated audit data.
7. Notification and Alerts:
   • eAuditor Audits & Inspections can send notifications and alerts to auditors and relevant stakeholders for upcoming audits, overdue tasks.
8. Reporting and Documentation:
   • eAuditor Audits & Inspections can generate comprehensive audit reports summarizing findings, observations, risk assessment and provides options for exporting reports in various formats (e.g., PDF) for sharing with stakeholders, or customers.
9. Supplier Communication and Collaboration:
   • eAuditor Audits & Inspections can facilitate communication between auditors and suppliers through in-app messaging, document sharing, and collaborative action planning.
10. Security and Compliance:
    • eAuditor Audits & Inspections has implemented robust security measures to protect sensitive audit data and ensure compliance with data privacy regulations.

By utilizing user-friendly and feature-rich eAuditor Audits & Inspections for supplier audit checklist, organizations can streamline the auditing process, improve supplier performance, and mitigate supply chain risks.