Supplier Factory Audit Checklist

Conducting factory audits is crucial for ensuring that suppliers meet the required standards and comply with regulations. Here’s a detailed checklist for conducting a supplier factory audit:

1. General Information:
   • Name and address of the supplier factory.
   • Contact details of factory management.
   • Date and time of the audit.
   • Names of auditors and their roles.
2. Legal Compliance:
   • Verification of business licenses, permits, and certifications.
   • Compliance with local labor laws, environmental regulations, and safety standards.
   • Documentation of any violations or legal issues.
3. Management Systems:
   • Review of the factory’s quality management system (QMS) documentation.
   • Evidence of implementation and adherence to international standards (e.g., ISO 9001).
   • Assessment of management commitment to quality and continuous improvement.
4. Facility Infrastructure:
   • Inspection of factory buildings, machinery, and equipment.
   • Verification of maintenance records and equipment calibration.
   • Assessment of production capacity and capability.
5. Workplace Health and Safety:
   • Evaluation of workplace safety practices and procedures.
   • Inspection of fire safety equipment, emergency exits, and evacuation plans.
   • Assessment of occupational health hazards and protective measures.
6. Labor Practices:
   • Review of employment contracts and working hours.
   • Verification of wages, benefits, and overtime compensation.
   • Assessment of worker health and safety training programs.
7. Environmental Impact:
   • Evaluation of environmental management practices.
   • Compliance with waste management regulations and pollution control measures.
   • Assessment of energy efficiency and resource conservation initiatives.
8. Product Quality Control:
   • Inspection of raw materials, components, and finished products.
   • Verification of product specifications and quality control procedures.
   • Assessment of product testing and inspection records.
9. Supplier Performance:
   • Evaluation of past performance, including delivery reliability and product quality.
   • Documentation of any previous non-conformities or corrective actions.
10. Social Responsibility:
    • Assessment of the factory’s commitment to ethical labor practices and social responsibility.
    • Compliance with international labor standards (e.g., ILO conventions) and ethical sourcing guidelines.
11. Documentation and Recordkeeping:
    • Review of documentation related to production processes, quality control, and supplier performance.
    • Verification of document control procedures and recordkeeping practices.
12. Non-Conformance Management:
    • Identification of any non-conformities or areas of improvement.
    • Assigning corrective actions to address non-conformities.
    • Follow-up on corrective actions to ensure resolution.
13. Final Review and Reporting:
    • Summarize audit findings and observations.
    • Provide recommendations for improvement and corrective actions.
    • Submit a comprehensive audit report to relevant stakeholders.

Supplier Factory Audit Checklist can be customized based on specific industry requirements and the scope of the audit. Regular factory audits help ensure supplier compliance and drive continuous improvement in supplier performance and product quality using Supplier Factory Audit Checklist.

Performing a supplier factory audit using eAuditor Audits & Inspections  can streamline the process, enhance efficiency, and ensure consistency in audits. Here’s how you might structure the audit process within eAuditor Audits & Inspections:

1. Download  eAuditor Audits & Inspections: Download eAuditor Audits & Inspections  from Apple or Android App store that allows for customization of supplier factory audit checklist, easy data entry, and photo documentation.
2. Login and User Authentication:
   • Users (auditors) log in with secure credentials to access the eAuditor Audits & Inspections  app.
3. Select Supplier and Factory:
   • Choose the supplier and factory to be audited from a list of registered suppliers in Supplier Factory Audit Checklist.
   • Select the type of audit to be conducted (e.g., initial assessment, routine audit, follow-up audit).
4. Checklist Navigation:
   • eAuditor Audits & Inspections  presents the audit checklist in a user-friendly format within the app that can be customized for your need.
   • eAuditor Audits & Inspections  allows auditors to navigate through different sections and checklist items easily.
5. Checklist Items:
   • Each item on the Supplier Factory Audit Checklist is presented clearly, with options to mark it as compliant, non-compliant, or not applicable and includes space for auditors to add comments or notes for each item.
   • eAuditor Audits & Inspections  allows auditors to attach photos or videos as evidence, especially for non-compliant items.
6. Real-time Data Collection:
   • eAuditor Audits & Inspections  enable auditors to capture data in real-time, including text input, photos, and audio recordings.
7. General Factory Information:
   • Capture basic information about the factory, including address, contact details, and key personnel.
8. Legal Compliance:
   • Verify business licenses, permits, and certifications.
   • Document compliance with labor laws, environmental regulations, and safety standards.
9. Management Systems Review:
   • Assess the factory’s quality management system (QMS) documentation and adherence to standards.
   • Document evidence of management commitment to quality and continuous improvement.
10. Facility Infrastructure Inspection:
    • Conduct inspections of factory buildings, machinery, and equipment.
    • Verify maintenance records and equipment calibration.
11. Workplace Health and Safety Assessment:
    • Evaluate workplace safety practices, fire safety equipment, and emergency procedures.
    • Assess occupational health hazards and protective measures.
12. Labor Practices Review:
    • Review employment contracts, working hours, wages, and benefits.
    • Evaluate worker health and safety training programs.
13. Environmental Impact Assessment:
    • Evaluate environmental management practices, waste management, and pollution control measures.
    • Assess energy efficiency and resource conservation initiatives.
14. Product Quality Control Inspection:
    • Inspect raw materials, components, and finished products.
    • Verify product specifications, quality control procedures, and testing records.
15. Social Responsibility Evaluation:
    • Assess the factory’s commitment to ethical labor practices and social responsibility.
    • Document compliance with international labor standards and ethical sourcing guidelines.
16. Document and Record Review:
    • Review documentation related to production processes, quality control, and supplier performance.
    • Verify document control procedures and recordkeeping practices.
17. Non-Conformance Management:
    • Identify non-conformities or areas of improvement.
    • Assign corrective actions to address non-conformities.
    • Follow up on corrective actions to ensure resolution.
18. Final Review and Reporting:
    • Summarize audit findings and observations.
    • Provide recommendations for improvement and corrective actions.
    • Submit a comprehensive audit report to relevant stakeholders.

By integrating these features with eAuditor Audits & Inspections , organizations can conduct supplier factory audits more efficiently, ensure consistency in audit processes, and facilitate timely corrective actions to improve supplier performance and product quality.