eAuditor Audits & Inspections

Ergonomic Safety Audit Checklist

Conducting an ergonomic safety audit is essential to ensure that work environments are designed to prevent musculoskeletal disorders (MSDs) and promote employee well-being.

Here’s a comprehensive checklist for an ergonomic safety audit:

Ergonomic Safety Checks

1. Workstation Layout

  • Desk Height
    • Ensure the desk height allows the forearms to be parallel to the ground.
    • Adjustable desks should accommodate both sitting and standing positions.
  • Chair
    • Verify that chairs are adjustable in height, backrest, and armrests.
    • Check for proper lumbar support and seat padding.
  • Monitor Placement
    • The top of the monitor should be at or just below eye level.
    • Ensure monitors are an arm’s length away from the user.
  • Keyboard and Mouse
    • Keyboard should be at a height where the elbows are at 90 degrees.
    • Mouse should be close to the keyboard to avoid overreaching.

2. Work Environment

  • Lighting
    • Ensure adequate lighting to reduce eye strain.
    • Position lights to avoid glare on screens.
  • Noise Levels
    • Assess noise levels and provide noise-canceling options if necessary.
  • Temperature and Ventilation
    • Check for a comfortable temperature and proper air circulation.

3. Work Practices

  • Posture
    • Encourage employees to maintain neutral body positions.
    • Monitor for slouching, leaning, or awkward postures.
  • Breaks and Movements
    • Ensure employees take regular breaks to stretch and move around.
    • Promote the use of sit-stand desks to alternate positions.
  • Task Variation
    • Rotate tasks to prevent repetitive strain injuries.
    • Design tasks to allow for varied movements.

4. Tools and Equipment

  • Ergonomic Accessories
    • Provide footrests, document holders, and wrist rests as needed.
    • Ensure ergonomic tools (e.g., ergonomic keyboards, vertical mice) are available.
  • Office Equipment
    • Check that frequently used items are within easy reach.
    • Ensure proper use and positioning of headsets, phones, and other equipment.

5. Training and Awareness

  • Employee Training
    • Conduct regular training on ergonomic best practices.
    • Provide resources on maintaining proper posture and setting up workstations.
  • Feedback and Reporting
    • Establish a system for employees to report ergonomic issues.
    • Regularly solicit feedback on workstation comfort and safety.

Ergonomic Safety Check Template (Example)

Audit ItemCompliant (Yes/No)Comments/Actions Required
Workstation Layout
Desk Height
Chair Adjustability
Monitor Placement
Keyboard and Mouse Placement
Work Environment
Adequate Lighting
Noise Levels
Temperature and Ventilation
Work Practices
Proper Posture
Regular Breaks
Task Variation
Tools and Equipment
Ergonomic Accessories
Office Equipment Positioning
Training and Awareness
Employee Training
Feedback and Reporting System

Conducting the Ergonomic Safety Audit

  1. Preparation
    • Review the ergonomic safety checklist and customize it to your workplace.
    • Inform employees about the audit and its purpose.
  2. Workstation Evaluation
    • Visit each workstation and use the checklist to assess ergonomic compliance.
    • Take notes and photos to document areas of concern.
  3. Employee Interviews
    • Talk to employees about their comfort and any ergonomic issues they face.
    • Gather feedback on existing ergonomic practices and tools.
  4. Analysis and Reporting
    • Compile the findings into a comprehensive report.
    • Highlight areas of non-compliance and provide recommendations for improvement.
  5. Implementation of Improvements
    • Address ergonomic issues by making necessary adjustments and providing ergonomic tools.
    • Schedule follow-up audits to ensure changes are effective.

Choosing the eAuditor Audits & Inspections for Ergonomic Safety Audit

Ergonomic Safety Checks

    • Customizable Checklists: Ability to create and modify ergonomic checklists.
    • Photo and Video Capture: To document issues visually.
    • Real-Time Data Entry: Input findings during the audit.
    • Offline Functionality: Conduct audits without internet access.
    • Reporting and Analytics: Generate and analyze reports.
    • Integration Capabilities: Sync with other systems like HR or facilities management software.

Setting Up the eAuditor Audits & Inspections for Ergonomic Safety Audit

  1. Create or Import Checklists
    • Use the ergonomic safety checklist provided below to create a template within the eAuditor Audits & Inspections.
    • Customize fields to match specific needs (e.g., adding unique equipment or environmental factors).
  2. Assign Roles
    • Determine who will conduct the ergonomic checks and assign them within the eAuditor Audits & Inspections.
    • Provide necessary training on using the mobile eAuditor Audits & Inspections.
  3. Schedule Audits
    • Set up recurring ergonomic safety checks to ensure regular assessment.
    • Use reminders and notifications to prompt auditors.

Ergonomic Safety Checks

Conducting the Ergonomic Safety Audit

  1. Preparation
    • Download the checklist if the audit will be conducted offline.
  2. Workstation Evaluation
    • Open the checklist in the eAuditor Audits & Inspections.
    • Perform the inspection, checking each item and entering data directly into the eAuditor Audits & Inspections.
    • Use the photo capture feature to document any issues or areas of concern.
  3. Employee Interviews
    • Talk to employees about their comfort and any ergonomic issues they face.
    • Gather feedback on existing ergonomic practices and tools.
  4. Analysis and Reporting
    • Compile the findings into a comprehensive report using the eAuditor Audits & Inspections’ reporting features.
    • Highlight areas of non-compliance and provide recommendations for improvement.
  5. Implementation of Improvements
    • Address ergonomic issues by making necessary adjustments and providing ergonomic tools.
    • Schedule follow-up audits to ensure changes are effective.

Example Using eAuditor Audits & Inspections

  1. Create Ergonomic Checklist
    • Open eAuditor Audits & Inspections and navigate to the templates section.
    • Create a new template or use a pre-existing ergonomic checklist template.
  2. Customize Fields
    • Add specific fields relevant to your workplace (e.g., monitor height, chair adjustments).
    • Include sections for photos, comments, and ratings.
  3. Conduct Audit
    • Use the eAuditor Audits & Inspections to conduct the ergonomic audit.
    • Check each item in the checklist, take photos of any issues, and add comments as needed.
  4. Generate Report
    • Once the audit is complete, use eAuditor to generate a detailed report.
    • Share the report with relevant stakeholders and assign corrective actions.
  5. Follow-Up
    • Schedule follow-up audits in eAuditor to ensure that ergonomic issues are addressed and improvements are maintained.

      By systematically reviewing these areas, you can help create a safer, more comfortable work environment that reduces the risk of injuries and enhances productivity. Regular ergonomic audits and proactive adjustments are key to maintaining optimal workplace ergonomics.


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