Vacant Property Inspection
Regular and thorough vacant property inspection is essential to maintain condition and value.
Steps to Conduct a Vacant Property Inspection
Preparation:
Schedule Regular Inspections:
Set up a routine inspection schedule (e.g., weekly, bi-weekly, monthly) depending on the property’s location and risk factors.
Gather Necessary Tools:
Ensure you have a flashlight, camera or smartphone, notepad or inspection app, basic tools, and personal safety equipment.
Exterior Inspection:
Roof and Gutters:
Check for missing or damaged shingles, leaks, and ensure gutters are clear of debris.
Walls and Foundation:
Look for cracks, signs of water damage, and any structural issues.
Windows and Doors:
Ensure all are locked and intact, with no broken glass or damaged frames. Check seals and weatherstripping.
Landscaping:
Inspect trees, shrubs, and lawn for overgrowth or damage. Ensure no vegetation is blocking access or views.
Driveways and Walkways:
Check for cracks, holes, and any potential trip hazards. Ensure they are clear of debris and snow in winter.
Interior Inspection:
Entry and Common Areas:
Look for signs of forced entry or vandalism. Check for any unusual smells or signs of pests.
Plumbing:
Run faucets, flush toilets, and check under sinks for leaks. Inspect the water heater for any issues.
Electrical Systems:
Test light switches, outlets, and ensure the circuit breaker is functioning correctly.
HVAC Systems:
Inspect and test the heating and cooling systems. Ensure filters are clean and systems are operational.
Basement and Attic:
Check for moisture, mold, pests, and structural integrity. Ensure there is proper ventilation.
Security Systems:
Test alarms, cameras, and other security measures to ensure they are functioning correctly.
Utilities and Safety Checks:
Water Supply:
Ensure there are no leaks, and the main water supply can be shut off if necessary.
Electricity:
Ensure the electrical system is safe, with no exposed wires or overloaded circuits.
Gas Supply:
If applicable, check for leaks and ensure the main gas valve can be shut off if necessary.
Fire Safety:
Check smoke detectors, carbon monoxide detectors, and fire extinguishers. Ensure all are operational and properly placed.
Documentation:
Take Photos and Videos:
Document the condition of the property with timestamped photos and videos.
Use an Inspection App:
Utilize an app to log findings, take notes, and create a detailed report. Apps like HappyCo, zInspector, or Property Inspect can be useful.
Report Issues:
Document any issues found, along with recommendations for repairs or maintenance.
Post-Inspection Actions:
Secure the Property:
Ensure all doors and windows are locked. Set alarms and secure any entry points.
Arrange for Repairs:
Schedule necessary repairs or maintenance based on the inspection findings.
Communicate with Stakeholders:
Share the inspection report with property owners, managers, or relevant parties.
Tips for Effective Vacant Property Inspections
Consistency:
Stick to the inspection schedule to catch issues early and maintain the property’s condition.
Thoroughness:
Be detailed in your inspections, as small issues can become significant problems if left unattended.
Safety:
Always prioritize your safety by using appropriate personal protective equipment and being aware of your surroundings.
Proactive Maintenance:
Address minor issues immediately to prevent them from becoming major repairs.
Conclusion
By following these steps and using the right tools, you can effectively manage and protect vacant properties, ensuring they remain in good condition and ready for future use or sale.
Choosing the eAuditor Audits & Inspections for Vacant Property Inspection
Select an eAuditor Audits & Inspections that is designed for property inspections or management.
Steps for Conducting a Vacant Property Inspection with a eAuditor Audits & Inspections
Set Up the eAuditor Audits & Inspections:
Download and Install:
Get the eAuditor Audits & Inspections from your device’s app store and install it.
Create an Account:
Set up your profile and preferences within the eAuditor Audits & Inspections.
Customize Templates:
If the eAuditor Audits & Inspections allows, customize inspection templates to match the specific needs of the property.
Prepare for the Inspection:
Gather Tools:
Ensure you have a fully charged eAuditor Audits & Inspections, and any additional tools you might need (e.g., flashlight, measuring tape).
Access:
Make sure you have access to all areas of the property and any required keys or codes.
Conduct the Inspection:
Exterior:
Use the
eAuditor Audits & Inspections
to take photos
of the roof, walls, windows, doors, and landscaping.
Document any issues
such as damage, debris, or signs of wear.
Interior:
Take photos
and notes on entry areas, common spaces, plumbing, electrical systems, HVAC, and any other significant areas.
Use the app’s features
to record details on potential issues like leaks, pest signs, or damage.
Utilities and Safety:
Log the status
of utilities, including water, electricity, and gas.
Document the condition
of safety systems like smoke detectors and alarms.
Use eAuditor Audits & Inspections
Features:
Annotations and Notes:
Add comments, highlight issues, or draw on photos within the eAuditor Audits & Inspections.
Checklist and Forms:
Complete any inspection checklists or forms provided by the eAuditor Audits & Inspections.
Real-Time Updates:
Some eAuditor Audits & Inspections allow for real-time data entry, which can be useful if the inspection is conducted by multiple people.
Compile the Report:
Generate a Report:
Most eAuditor Audits & Inspections allow you to compile the inspection data into a report format. Review the report to ensure all relevant information is included.
Include Photos and Notes:
Ensure that the report contains all necessary photos and notes for clarity.
Share the Report:
Export and Send:
Export the report in your preferred format (e.g., PDF) and share it with stakeholders such as property owners, managers, or maintenance teams.
Cloud Storage:
Some eAuditor Audits & Inspections offer cloud storage options for easy access and sharing.
Post-Inspection Actions:
Review and Address Issues:
Based on the inspection report, prioritize and arrange for any needed repairs or maintenance.
Secure the Property:
Ensure all entry points are secure and that the property is safe.
Benefits of Using a eAuditor Audits & Inspections for Vacant Property Inspections
Efficiency:
Streamlines the inspection process with digital documentation and real-time updates.
Organization:
Keeps all inspection data in one place, making it easier to manage and review.
Accuracy:
Reduces the risk of missed details with digital checklists and photo documentation.
Professional Reports:
Generates polished, professional reports that can be easily shared with stakeholders.
Conclusion
Using a eAuditor Audits & Inspections for vacant property inspections can significantly enhance the efficiency and accuracy of the process. By selecting the eAuditor Audits & Inspections and following these steps, you can ensure a comprehensive and organized inspection, helping to maintain the property’s condition and value.