Condo Maintenance Checklist

Creating a condo maintenance checklist using eAuditor Audits & Inspections is an excellent way to ensure that all necessary tasks are consistently completed to keep the property in top condition. Here’s a comprehensive template you can use:

1. General Information

• Inspector/Maintenance Staff Name
• Date & Time of Inspection
• Property Address
• Unit Number (if applicable)
• Maintenance Type (Routine, Preventative, Emergency)

2. Exterior Maintenance

• Building Structure
  • Inspect exterior walls for cracks, water damage, or peeling paint.
  • Check the condition of the roof (shingles, leaks, flashing).
  • Inspect gutters and downspouts for clogs or damage.
  • Examine balconies for structural integrity, and check railings.
  • Ensure proper drainage around the foundation.
• Landscaping
  • Mow lawns and trim hedges.
  • Remove weeds from flower beds and walkways.
  • Inspect and repair irrigation systems.
  • Check trees for dead branches and trim as needed.
• Parking Area
  • Inspect the condition of the parking lot (potholes, cracks).
  • Ensure parking lines and signage are visible and intact.
  • Check lighting for proper operation.
  • Inspect access gates or barriers for proper functionality.
• Walkways & Driveways
  • Inspect walkways and driveways for cracks or uneven surfaces.
  • Remove debris, snow, or ice from pathways.
  • Check lighting along walkways.

3. Interior Common Areas Maintenance

• Lobby
  • Vacuum and clean floors.
  • Dust and clean furniture and fixtures.
  • Inspect and replace light bulbs as needed.
  • Ensure entrance doors are functioning properly.
• Hallways
  • Sweep, mop, or vacuum floors.
  • Clean and touch up walls and baseboards.
  • Inspect emergency exit signs for proper illumination.
  • Check and replace light bulbs as needed.
• Elevators
  • Clean elevator interior (walls, floors, buttons).
  • Test for smooth operation.
  • Ensure the inspection certificate is up-to-date.
  • Check for unusual noises or malfunctions.
• Stairwells
  • Sweep and mop stairs.
  • Check handrails for stability.
  • Ensure emergency lighting is functional.

4. Unit Interior Maintenance (if applicable)

• HVAC Systems
  • Replace air filters.
  • Inspect vents and ducts for dust buildup.
  • Check the operation of thermostats.
  • Inspect A/C unit and heating system for leaks or noise.
• Plumbing
  • Check sinks, toilets, and showers for leaks or blockages.
  • Test water pressure and temperature.
  • Inspect caulking around tubs and sinks.
• Electrical
  • Test all electrical outlets and switches.
  • Replace any burnt-out light bulbs.
  • Inspect the electrical panel for signs of wear or damage.
• Windows & Doors
  • Inspect windows for cracks or leaks.
  • Test window locks and seals.
  • Check door locks and hinges for proper operation.
• Appliances
  • Inspect kitchen appliances for proper functionality.
  • Check the condition of the refrigerator, stove, and dishwasher.
  • Test smoke and carbon monoxide detectors.

5. Safety & Security

• Fire Safety
  • Check fire extinguishers (ensure they are accessible and inspected).
  • Test smoke and carbon monoxide detectors.
  • Inspect fire alarms and sprinkler systems for proper operation.
• Emergency Exits
  • Ensure all emergency exits are unobstructed and clearly marked.
  • Test emergency lighting and exit signs.
• Security Systems
  • Test the operation of security cameras and alarms.
  • Inspect access control systems (key fobs, intercoms).
  • Check door locks and security gates.

6. Utilities Maintenance

• Water System
  • Check water heaters for leaks or corrosion.
  • Inspect water pressure in common areas and units.
  • Test water softeners or filtration systems.
• Electrical System
  • Inspect the main electrical panel for signs of wear.
  • Test backup generators or emergency power supplies.
  • Ensure all meters are accessible and readable.
• Gas System
  • Inspect gas lines for leaks.
  • Test shut-off valves for proper operation.
  • Check the condition of gas meters.

7. Pest Control

• Inspect for signs of pest activity (rodents, insects).
• Check and refill pest traps as necessary.
• Schedule professional pest control services if required.

8. Trash & Waste Management

• Ensure trash and recycling bins are accessible and not overflowing.
• Clean trash rooms and areas regularly.
• Inspect waste disposal areas for cleanliness and order.

9. Other Maintenance Tasks

• Pool/Hot Tub (if applicable)
  • Test water quality (pH, chlorine levels).
  • Inspect pool equipment (pumps, filters) for proper operation.
  • Clean pool and surrounding area.
• Gym & Recreation Areas
  • Clean and sanitize equipment.
  • Inspect equipment for damage or wear.
  • Check for proper ventilation and lighting.

10. Comments/Recommendations

• Notes on any maintenance issues observed.
• Recommended repairs or upgrades.
• Follow-up actions required.

11. Sign-off

• Maintenance staff signature
• Date of completion
• Supervisor’s signature (if applicable)

Setting Up Condo Maintenance Checklist in eAuditor Audits & Inspections:

1. Create a Condo Maintenance Checklist Template or use existing Condo Maintenance Checklist: Use eAuditor Audits & Inspections’ Condo Maintenance Checklist template builder to organize the checklist categories.
2. Add Photos: Attach photos to any issues that need to be addressed.
3. Schedule Inspections: Set up routine maintenance schedules in eAuditor Audits & Inspections to ensure regular inspections.
4. Automate Actions: Assign tasks to maintenance staff directly from eAuditor Audits & Inspections based on inspection results.
5. Generate Reports: Customize report formats for easy sharing with condo management or maintenance teams.