Near Miss Log

Creating a Near Miss Log using eAuditor Audits & Inspections is an effective way to manage and track safety incidents in the workplace. A Near Miss Log helps record instances where accidents almost happened, allowing you to take corrective actions before actual incidents occur. Below is a step-by-step guide on how to create and manage a Near Miss Log using eAuditor Audits & Inspections.

Step 1: Create a Near Miss Log Report Template or use existing template

1. Login to eAuditor Audits & Inspections: Open eAuditor Audits & Inspections and log in to your account.
2. Create a New Template or use from existing Near Miss Log public template:
   • Go to the “Templates” section.
   • Click on “Create Template” and choose “Blank Template.”
   • Name the template, e.g., “Near Miss Report.”
3. Add Template Fields:
   • Date & Time: Add a field to record the date and time of the near miss.
   • Location: Include a field to specify the location where the near miss occurred.
   • Description of the Incident: Add a text field for a detailed description of the near miss.
   • Persons Involved: Include fields to record the names of those involved.
   • Type of Near Miss: Create a dropdown or multiple-choice list for categories (e.g., slip, trip, fall, equipment malfunction).
   • Cause of the Near Miss: Add a field for identifying the cause (e.g., human error, equipment failure).
   • Immediate Actions Taken: Include a section to describe any immediate actions taken to prevent an accident.
   • Recommendations: Add a field for recommended corrective actions.
   • Photo Evidence: Add a section for uploading photos related to the near miss.
   • Signature: Include a section for the person reporting to sign off.
4. Save the Template: Once all fields are added, save the template.

Step 2: Logging a Near Miss Incident

1. Access the Template: Open eAuditor Audits & Inspections and access the Near Miss Report template you created.
2. Fill Out the Report: Complete the report by entering all relevant details about the near miss. Attach any photos or documents as evidence.
3. Submit the Report: Once all information is filled out, submit the report. It will be saved in iAuditor for future reference.

Step 3: Review and Analyze Near Miss Reports

1. Regular Review: Periodically review the submitted near miss reports to identify patterns or recurring issues.
2. Analysis: Use eAuditor Audits & Inspections’s analytics tools to track trends over time, identify high-risk areas, and determine the effectiveness of corrective actions.
3. Take Action: Implement corrective measures based on the analysis to prevent future incidents.

Step 4: Generate Reports

1. Generate PDF Reports: Use eAuditor Audits & Inspections’s reporting feature to generate PDF reports of near miss incidents for meetings or audits.
2. Share with Stakeholders: Distribute these reports to relevant stakeholders to ensure awareness and discuss preventive measures.

Step 5: Continuous Improvement

1. Update the Template: Modify the Near Miss Report template as needed based on feedback and evolving safety requirements.
2. Train Employees: Ensure all employees are trained on how to report near misses using eAuditor Audits & Inspections.