Daily Care Home Audit

Conducting a daily care home audit using eAuditor Audits & Inspections is an efficient way to maintain quality standards and compliance in a care home setting. eAuditor Audits & Inspections provides a digital platform that allows you to create checklists, conduct audits, and generate reports on mobile devices, streamlining the process and ensuring consistent standards.

Here’s how to set up and conduct a daily care home audit using eAuditor Audits & Inspections:

1. Create or Customize a Care Home Audit Template

• Log in to eAuditor Audits & Inspections and create a new template or search for pre-existing care home audit templates in the eAuditor Audits & Inspections template library.
• Customize the audit checklist to suit your care home’s specific needs. Common sections to include are:
  • Health and safety checks (cleanliness, fire safety equipment, etc.)
  • Medication management (storage, administration, and documentation)
  • Resident care (well-being, mobility aids, personal care items)
  • Staffing and training (staff ratios, qualifications, ongoing training)
  • Infection control (sanitization, PPE usage)
  • Facility maintenance (furniture, equipment checks, and repairs)

2. Assign Audits to Staff

• Assign daily audits to specific staff members or teams responsible for the care home’s different departments (e.g., housekeeping, nursing, management).
• Set up automatic reminders so audits are performed consistently without delays.

3. Conduct the Audit

• Use a mobile device or tablet to perform the audit within the care home.
• Go through each section of the audit template and mark responses (pass/fail, safe/unsafe, etc.).
• Take photos or videos of any issues that need further attention, such as broken equipment or cleanliness concerns, and add comments where necessary.
• eAuditor Audits & Inspections supports the use of annotations on photos for clarity.

4. Flag Issues and Create Actions

• Use eAuditor Audits & Inspections’ Action Assignments to immediately assign tasks to responsible staff members when issues are found.
• Set deadlines for each action and monitor the progress through the app.

5. Review and Generate Reports

• After completing the audit, generate a comprehensive report. eAuditor Audits & Inspections offers various formats, including PDF and Excel.
• You can customize reports to include sections like the audit summary, action items, photographic evidence, and scoring.
• Schedule automatic report generation to ensure that managers and stakeholders receive updates regularly.

6. Analyze Data and Track Trends

• Utilize eAuditor Audits & Inspections’ analytics to track trends over time, such as recurring issues in specific areas (e.g., cleanliness or resident care).
• You can set benchmarks and track performance against those metrics.

7. Ensure Compliance

• Ensure the care home meets all legal and regulatory requirements by keeping the audit checklist updated with the latest care standards, including CQC (Care Quality Commission) regulations or other relevant national bodies.

Benefits of Using eAuditor Audits & Inspections for Care Home Audits

• Efficiency: Reduces time spent on paperwork and administrative tasks.
• Real-time collaboration: Staff can collaborate in real-time and act quickly on any flagged issues.
• Compliance tracking: Ensures ongoing adherence to care standards and regulations.
• Data centralization: All audit data, reports, and photos are stored digitally and can be accessed by authorized users.

By using eAuditor Audits & Inspections for daily care home audits, you can ensure consistent monitoring and swift action to maintain high care standards.