Policy and Guidelines Compliance

1. Create Custom Checklists Aligned with Policies

• Customizable Templates: You can create custom audit templates that align with your company’s policies, industry regulations, or best practices. For example, if you’re in healthcare, you can create checklists based on HIPAA compliance or workplace safety policies like OSHA.
• Standardization: By using templates, you can standardize how audits are conducted, ensuring consistency in how policies are applied across locations or departments.

2. Conduct Regular Audits

• Scheduled Audits: eAuditor Audits & Inspections allows you to schedule audits at regular intervals, which ensures compliance and monitoring. This is crucial for catching non-compliance issues early.
• Mobile Audits: Auditors can use mobile devices to conduct inspections in the field, ensuring that audits are consistent and prompt, regardless of location.

3. Real-Time Data Collection

• Instant Feedback: During audits, collect the data in real-time. Flag any non-compliance with policies or guidelines immediately for correction.
• Photo and Video Evidence: eAuditor Audits & Inspections allows auditors to capture photos and videos directly within the app, making it easy to provide visual proof of compliance or non-compliance.

4. Automated Reports and Analytics

• Automated Reporting: eAuditor Audits & Inspections automatically generates reports after completion of audit. Share these reports with relevant stakeholders or compliance officers.
• Analytics Dashboards: eAuditor Audits & Inspection’s dashboards provide insights into compliance trends. For example, you can see violation of the policies most often or which departments may require additional training.

5. Track Corrective Actions

• Actionable Insights: When non-compliance is detected, eAuditor Audits & Inspections allows you to assign corrective actions. Auditors or managers can follow up to ensure the issue is resolved within a given timeframe.
• Issue Tracking: Logs All issues, and tracks their resolution over time, helping organizations maintain accountability.

6. Compliance Documentation

• Centralized Record-Keeping: All audit reports and evidence are stored in eAuditor Audits & Inspections’ cloud-based system, ensuring that compliance documentation is readily available for internal reviews or external audits.
• Audit Trails: eAuditor Audits & Inspections maintains a detailed audit trail for each inspection, including who conducted the audit, the date, and any corrective actions taken. This ensures accountability and transparency.

7. Compliance with External Regulations

• Industry-Specific Templates: eAuditor Audits & Inspections offers templates for various industries (e.g., food safety, healthcare, manufacturing). These templates ensure that the guidelines set forth by regulatory bodies like FDA, ISO, or EPA are followed.
• Certification Audits: If your organization undergoes external audits for certification (like ISO 9001), eAuditor Audits & Inspections can help track your compliance readiness.

8. Training and Awareness

• In-app Training: eAuditor Audits & Inspections allows companies to include guidelines or policy summaries in the audit templates, serving as a reminder or training tool for employees while conducting audits.
• Continuous Improvement: Audit data can be used to identify trends in non-compliance, which in turn can guide employee training and policy updates to prevent recurring issues.

9. Integrations and Automation

• Integration with Other Systems: eAuditor Audits & Inspections can integrate with other compliance management systems or tools like Jira, Slack, or SAP, making it easy to automate workflows and manage policy violations.
• Workflow Automation: Automatically trigger alerts or corrective actions when certain audit criteria are not met, ensuring immediate response to non-compliance.

Best Practices for Using eAuditor Audits & Inspections for Policy Compliance

1. Regularly Update Templates: Ensure audit templates are updated whenever there is a change in company policy, industry regulations, or safety guidelines.
2. Train Staff on Compliance: Ensure that everyone using eAuditor Audits & Inspections understands the company policies and how the audit process works.
3. Leverage Data for Continuous Improvement: Use the audit data and trends to drive process improvements and reduce future policy violations.

By implementing eAuditor Audits & Inspections for policy and guidelines compliance, you can create a more structured, efficient, and accountable process for maintaining adherence to internal and external standards.