Truck Driver Log

A Truck Driver Log is a record of a truck driver’s activities and hours on the road, typically required for compliance with federal or local regulations, such as the Hours of Service (HOS) rules in the U.S. These logs track driving hours, breaks, rest periods, and vehicle checks to ensure safety and compliance.

Truck Driver Log Key Components

1. Driver Information

• Name: Full name of the driver.
• Driver’s License Number: Including the state of issuance.
• Company Name: The name of the company the driver is working for.
• Truck Number: Identification number of the truck being driven.

2. Log Date and Time

• Date: The date for which the log is being maintained.
• Time Zone: The time zone in which the log is recorded, typically the driver’s home terminal time zone.

3. Daily Activities

• On-Duty Hours: Time spent on tasks other than driving, such as loading/unloading, vehicle inspections, and administrative tasks.
• Driving Hours: Time spent actually driving the truck.
• Off-Duty Hours: Time when the driver is relieved from work and all responsibilities for performing work.
• Sleeper Berth: Time spent resting in the sleeper berth.

4. Total Hours

• On-Duty Time: Sum of driving and on-duty (not driving) hours.
• Total Off-Duty Time: Sum of off-duty and sleeper berth hours.

5. Mileage

• Start and End Odometer Readings: Record of the odometer at the start and end of the shift.
• Total Miles Driven: Calculated from the odometer readings.

6. Location

• Start Location: Where the driver starts their shift.
• End Location: Where the driver ends their shift.
• Intermediate Stops: Locations of any stops made during the shift.

7. Signature

• Driver’s Signature: Signature to certify the accuracy of the log for the day.

Example of a Truck Driver Log Template

——————————————-
Date: __/__/____ | Driver: ___________ |
Truck #: ________ | License #: ________ |
——————————————-

Time | Activity | Location |
——-|—————–|—————-|
00:00 | Off-Duty | |
02:00 | Sleeper Berth | Rest Area |
08:00 | On-Duty | Start Location |
08:30 | Driving | Highway 60 |
12:00 | On-Duty (Not Driving) | Loading Dock |
13:00 | Driving | Highway 40 |
17:00 | On-Duty | Delivery Point |
18:00 | Off-Duty | |
——————————————-

Total Miles Driven: _____ |
Odometer Start: _________ |
Odometer End: ___________ |
——————————————-

Total Hours On-Duty: ____ |
Total Hours Driving: ____ |
Hours Off-Duty: ____ |
Total Hours Sleeper Berth: ____ |
——————————————-

Driver’s Signature: __________________ |

Key Features of a Truck Driver Log eAuditor Audits & Inspections

1. User Authentication

• Driver Login: Secure login for drivers to access their logs.
• Multiple Profiles: Support for multiple drivers if using shared devices.

2. Automatic Data Recording

• Driving Time: Automatically records driving time when the vehicle is in motion.
• Duty Status Changes: Easily switch between Off-Duty, Sleeper Berth, Driving, and On-Duty (Not Driving) statuses.
• Location Tracking: Uses GPS to log start and stop locations.

3. Manual Data Entry

• Odometer Readings: Enter start and end odometer readings.
• Manual Status Changes: Manually change duty status if needed.
• Notes and Annotations: Add notes or annotations for specific entries.

4. Compliance and Alerts

• Hours of Service (HOS) Compliance: Tracks hours to ensure compliance with HOS regulations.
• Alerts and Notifications: Sends alerts for upcoming breaks, potential violations, and required rest periods.

5. Data Synchronization and Reporting

• Real-Time Sync: Syncs data with a central server for real-time updates and reporting.
• Report Generation: Generates daily, weekly, and monthly reports.
• Data Export: Export logs in required formats (e.g., PDF, CSV) for regulatory compliance.

6. Additional Features

• Fuel Tracking: Log fuel stops and expenses.
• Vehicle Inspection Reports (DVIR): Digital vehicle inspection reports to ensure vehicle safety.
• Support and Help: Access to support resources and tutorials.

Example of Using a eAuditor Audits & Inspections for Truck Driver Logs

Step-by-Step Guide

eAuditor Audits & Inspections is a popular inspection app that can be adapted for various purposes, including truck driver logs. To use eAuditor Audits & Inspections for logging your truck driving activities, follow these steps:

1. Download and Install eAuditor Audits & Inspections

• Go to the eAuditor Audits & Inspections website or download the app from the App Store (iOS) or Google Play (Android).
• Sign up for an account, or log in if you already have one.

2. Create a Truck Driver Log Template

eAuditor Audits & Inspections lets you create custom forms and templates for different tasks. To create a truck driver log:

• Go to the eAuditor Audits & Inspections dashboard.
• Click on “Templates” and choose to create a new template.
• Add the necessary fields such as:
  • Driver Information: Name, License number.
  • Vehicle Information: Truck ID, registration number, mileage, etc.
  • Driving Hours: Start time, end time, total hours.
  • Breaks and Rest Periods: Times when you took breaks.
  • Fuel Information: Amount, date, location of refueling.
  • Delivery Information: Pickup and delivery points, goods being transported.
  • Maintenance Check: Any pre-trip or post-trip vehicle inspections.

3. Record Log Entries

Once your template is ready, you can start logging daily activities by filling out the fields with the information you need. eAuditor Audits & Inspections allows you to:

• Record notes with timestamps.
• Capture photos of documents or vehicle conditions.
• Attach documents like fuel receipts or maintenance reports.

4. Sync & Backup

eAuditor Audits & Inspections saves all the data digitally, and you can sync logs with cloud storage to back up the logs and access them later. This can also make sharing logs with your employer or compliance officers much easier.

5. Generate Reports

After completing your logs, eAuditor Audits & Inspections allows you to generate and export reports as PDFs or CSV files. These reports can be printed or emailed to whoever needs to review them.

6. Access Analytics (Optional)

eAuditor Audits & Inspections has built-in analytics if you want to monitor driving patterns, fuel consumption, or vehicle performance. You can use the data from the logs to identify trends and areas for improvement.

Tips:

• Always make sure your logs are accurate and up to date to avoid any compliance issues.
• Familiarize yourself with the specific regulations for truck driving logs (e.g., Hours of Service regulations in your country).
• Utilize automated reminders in the app to ensure timely entries (e.g., breaks, vehicle checks).

Compliance and Best Practices

Compliance with Regulations

• Hours of Service (HOS): Ensure the eAuditor Audits & Inspections is set up to track hours according to FMCSA or other relevant regulations.
• Regular Audits: Perform regular audits of electronic logs to ensure compliance.
• Training: Provide training for drivers on how to use the eAuditor Audits & Inspections effectively.

Best Practices

• Consistent Use: Encourage drivers to use the eAuditor Audits & Inspections consistently and accurately.
• Regular Updates: Keep the eAuditor Audits & Inspections updated to benefit from the latest features and compliance updates.
• Open Communication: Maintain open communication between drivers and fleet managers regarding any issues with the eAuditor Audits & Inspections or logs.