Electrical Certificate of Compliance Form

Creating an Electrical Certificate of Compliance (ECOC) form using eAuditor Audits & Inspections involves several steps to ensure that the form captures all necessary details for electrical safety and compliance checks. Here’s a step-by-step guide to creating this form:

1. Sign Up and Log In to eAuditor Audits & Inspections

• If you haven’t already, sign up for an eAuditor Audits & Inspections account.
• Log in to your account.

2. Create a New Template

• Navigate to “Templates” on the eAuditor Audits & Inspections dashboard.
• Click “Create New Template.”
• Choose to start from scratch or modify an existing electrical inspection template from the eAuditor Audits & Inspections library.

3. Add Key Sections and Items

To cover all aspects of electrical compliance, your form should include the following sections:

1. General Information

• Inspector’s Name: Text Field
• Inspection Date: Date Field
• Property Address: Text Field
• Client Name: Text Field
• Certificate Number: Text Field (for tracking purposes)
• Inspection Type: Multiple Choice (e.g., Initial Inspection, Follow-up, etc.)

2. Electrical System Overview

• Main Service Panel:
  • Panel Condition: Multiple Choice (Good, Fair, Poor, Needs Repair)
  • Panel Capacity: Text Field
  • Circuit Breaker Condition: Multiple Choice (Good, Fair, Poor)
  • Photos of Service Panel: Photo Field
• Wiring System:
  • Wiring Type: Multiple Choice (Copper, Aluminum, etc.)
  • Condition of Wiring: Multiple Choice (Good, Fair, Poor, Needs Repair)
  • Photos of Wiring Issues: Photo Field

3. Inspection of Specific Components

• Outlets and Switches:
  • Condition of Outlets: Multiple Choice (Good, Fair, Poor, Needs Repair)
  • Condition of Switches: Multiple Choice (Good, Fair, Poor, Needs Repair)
  • GFCI Functionality: Checkbox (Pass, Fail)
  • Photos of Outlets/Switches: Photo Field
• Lighting Fixtures:
  • Condition of Fixtures: Multiple Choice (Good, Fair, Poor)
  • Proper Grounding: Checkbox (Yes, No)
  • Photos of Fixtures: Photo Field
• Smoke Detectors:
  • Location and Functionality: Checkbox (All Detectors Functional, Needs Attention)
  • Battery Condition: Checkbox (Good, Needs Replacement)
  • Photos of Smoke Detectors: Photo Field

4. Safety Compliance Checks

• Earthing and Bonding:
  • Condition of Earthing: Multiple Choice (Good, Needs Repair)
  • Bonding of Gas Pipes/Water Pipes: Checkbox (Yes, No)
  • Photos of Earthing/Bonding: Photo Field
• Overcurrent Protection Devices:
  • Condition of Fuses/Breakers: Multiple Choice (Good, Fair, Poor, Needs Replacement)
  • Trip Test Results: Text Field (Record specific test results)
• Surge Protection: Checkbox (Installed, Not Installed, Needs Installation)

5. Test Results and Measurements

• Insulation Resistance: Text Field (Record Ohms)
• Earth Loop Impedance: Text Field (Record Ohms)
• Polarity Check: Checkbox (Correct, Incorrect)
• Voltage Drop Measurement: Text Field (Record Volts)

6. Observations and Recommendations

• General Observations: Text Field (Free text for any observations)
• Required Repairs/Improvements: Text Field
• Urgency of Repairs: Multiple Choice (Immediate, Within 1 Month, Long-term)

7. Compliance Declaration

• Compliance Statement: Checkbox (Compliant, Non-compliant)
• Inspector’s Signature: Signature Field
• Client’s Signature: Signature Field
• Date of Next Inspection: Date Field

4. Customize the Form

• Scoring: If applicable, set up a scoring system to rate the overall safety and compliance of the electrical system.
• Conditional Logic: Use conditional logic to display specific fields based on previous answers. For example, if “Needs Repair” is selected, additional fields for details and photos could be shown.
• Mandatory Fields: Ensure critical fields are mandatory to prevent submission of incomplete forms.

5. Preview and Test

• Preview the Electrical Certificate of Compliance form to see how it will appear on a mobile device.
• Conduct a test inspection to verify that all fields are working as intended.

6. Deploy the Form

• Publish the Electrical Certificate of Compliance form and make it available to your inspection team.
• Assign inspections if needed.

7. Perform Inspections

• Inspectors can use the form on-site, filling out details and capturing photos as needed.
• eAuditor Audits & Inspections allows offline use, with data syncing when back online.

8. Generate Reports

• After completing the inspection, generate a report directly from the eAuditor Audits & Inspections app.
• Customize the report layout, add photos, and include any additional comments.

9. Review and Store Records

• Use eAuditor Audits & Inspections’ cloud storage and analytics features to review completed Electrical Certificate of Compliance inspections, track compliance over time, and identify trends.

Example Customization Options:

• Branding: Add your company logo to the Electrical Certificate of Compliance form and reports.
• Notifications: Set up notifications for key stakeholders when an inspection is completed or when certain issues are flagged.
• Export Options: Export reports in PDF or CSV formats for record-keeping and sharing with clients.