Supplier Self Assessment Form
A Supplier Self Assessment Form is a valuable tool for ensuring that your suppliers meet the necessary quality, compliance, and performance standards. Using eAuditor Audits & Inspections, this form can be customized to enable suppliers to assess themselves across various categories such as compliance with ISO 9001:2015, operational capabilities, quality management, and more.
Here’s a detailed outline of a Supplier Self Assessment Form for use with eAuditor Audits & Inspections. Supplier Self Assessment Form can be customized to fit the specific needs of your organization and industry.
Supplier Self-Assessment Form
1. Supplier Information
- 1.1 Company Details
Company Name: __________
Address: __________
Contact Person: __________
Contact Email/Phone: __________
Date of Assessment: __________
Type of Products/Services: __________
Number of Employees: __________
Annual Revenue: __________ - 1.2 Business Certifications
ISO 9001:2015 Certification: Yes No ☐
Other Certifications (e.g., ISO 14001, OHSAS 18001, etc.): __________
Expiry Date of Certifications: __________
Registered in any Supplier Networks (e.g., Supplier Ethical Data Exchange [SEDEX]): Yes No ☐
2. Quality Management System
- 2.1 Quality Policy and Objectives
Is there a documented and communicated quality policy? Yes No ☐
Are quality objectives aligned with customer requirements and reviewed regularly? Yes No ☐
Are there performance measures in place to track quality objectives? Yes No ☐ - 2.2 Document Control
Are controls and regular update of procedures and documentation in-place? Yes No ☐
Are records maintained for product traceability and customer orders? Yes No ☐ - 2.3 Internal Audits and Continual Improvement
Does the supplier perform regular internal audits of its processes? Yes No ☐
Is there a process for identifying and implementing continual improvement actions? Yes No ☐
3. Risk Management
- 3.1 Risk Identification and Mitigation
Are risks associated with production, logistics, and quality identified and assessed? Yes No ☐
Are risk mitigation strategies in place? Yes No ☐
Are corrective actions implemented in case of identified risks? Yes No ☐ - 3.2 Non-Conformity Management
Is there a documented procedure for managing non-conforming products or services? Yes No ☐
Are corrective actions taken and recorded? Yes No ☐
Is root cause analysis conducted for major non-conformities? Yes No ☐
4. Production and Process Control
- 4.1 Process Documentation
Are documents and controls in-place for manufacturing or service processes? Yes No ☐
Are work instructions available and followed? Yes No ☐
Is equipment regularly maintained and calibrated? Yes No ☐ - 4.2 Inspection and Testing
Are quality inspections and testing in-place for incoming materials? Yes No ☐
Is in-process and final inspection performed to ensure quality standards? Yes No ☐
Are testing and inspection records maintained? Yes No ☐ - 4.3 Traceability
Are raw materials, components, and products traceable through the production process? Yes No ☐
Can the supplier trace and recall defective products if required? Yes No ☐
5. Supplier Management
- 5.1 Control of Sub-suppliers
Does the supplier assess and approve sub-suppliers? Yes No ☐
Are sub-suppliers’ quality and delivery performance monitored? Yes No ☐
Is there a process for managing non-conformities from sub-suppliers? Yes No ☐ - 5.2 Supplier Selection and Evaluation
Does the supplier use a formal process to evaluate and select suppliers? Yes No ☐
Is supplier performance reviewed regularly? Yes No ☐
6. Logistics and Delivery
- 6.1 Delivery and Lead Times
Are there agreed lead times for product delivery? Yes No ☐
Does the supplier meet the required delivery schedules consistently? Yes No ☐ - 6.2 Packaging and Labelling
Is packaging sufficient to prevent damage during transit? Yes No ☐
Are products labelled accurately with necessary information (e.g., part number, batch number)? Yes No ☐
7. Environmental and Regulatory Compliance
- 7.1 Environmental Management
Does the supplier comply with applicable environmental regulations? Yes No ☐
Are there environmental objectives (e.g., waste reduction, energy efficiency)? Yes No ☐ - 7.2 Regulatory Compliance
Does the supplier comply with all relevant industry, legal, and regulatory requirements? Yes No ☐
Are there procedures in place to ensure ongoing compliance? Yes No ☐
8. Health & Safety
- 8.1 Health and Safety Management
Does the supplier have a documented health and safety policy? Yes No ☐
Are employees trained on health and safety procedures? Yes No ☐
Are health and safety risks regularly assessed and mitigated? Yes No ☐
9. Ethics and Corporate Social Responsibility
- 9.1 Ethical Standards
Does the supplier adhere to ethical business practices (e.g., fair labor, anti-corruption)? Yes No ☐
Are there measures in place to ensure social responsibility in the supply chain? Yes No ☐
Instructions for Use of Supplier Self Assessment Form in eAuditor Audits & Inspections:
- Set Up the Form: Create a new Supplier Self Assessment Form in eAuditor Audits & Inspections or use existing Supplier Self Assessment Form from the public library, inputting the questions under relevant categories.
- Add Response Types: Use checkboxes (Yes/No), text input fields, or numeric values (e.g., for delivery performance metrics).
- Attach Documentation: Suppliers can upload supporting documents (certificates, test reports) directly in eAuditor Audits & Inspections.
- Scoring and Weighting: Assign scores or importance to each section, if needed, to prioritize critical areas (e.g., quality, compliance).
- Generate Reports: After submission, you can use eAuditor Audits & Inspection’s reporting and analytics features to assess supplier performance and compliance trends.
This Supplier Self-Assessment Form ensures that your suppliers have robust systems in place for managing quality, compliance, and operational performance, aligning with your organization’s standards. You can modify or expand the sections depending on your industry and specific supplier requirements.