eAuditor Audits & Inspections

Audit Supplier Checklist

Creating a comprehensive Audit Supplier Checklist using eAuditor Audits & Inspections (a mobile inspection platform) will help ensure that suppliers meet your company’s standards, whether for quality, safety, compliance, or performance. Below is a step-by-step guide and key points to include in your Audit Supplier Checklist:

Audit Supplier Checklist

1. Basic Information Section

This section should capture general supplier details:

  • Supplier Name
  • Supplier Address
  • Contact Details (Phone, Email)
  • Date of Audit
  • Auditor Name
  • Supplier Representative Name

2. Pre-Audit Information

  • Purpose of the Audit: e.g., initial assessment, follow-up, annual review
  • Audit Scope: e.g., quality control, compliance, or financial health
  • Audit Criteria: Standards you are auditing against, such as ISO 9001, industry-specific standards, or internal quality guidelines

3. Supplier Documentation and Certification

  • Are all relevant certifications valid (e.g., ISO, FDA, CE)?
  • Are the documents (permits, licenses) up to date?
  • Is the supplier compliant with legal and regulatory requirements?

4. Quality Management System

  • Is there a documented quality management system?
  • Does supplier document and follow up corrective actions properly?
  • Are there regular internal audits to maintain quality standards?
  • Does supplier system align with customer requirements?

5. Production Capabilities

  • Does the supplier have sufficient production capacity?
  • Are machines and technology up to date and well maintained?
  • Does the supplier have a contingency plan for capacity overloads?
  • Does supplier maintain standard work processes and document them?

6. Material Handling and Storage

  • Are raw materials and finished goods stored properly?
  • Are materials appropriately labeled (e.g., hazardous materials)?
  • Is there a FIFO (First In, First Out) system in place for inventory management?

7. Supplier Performance Monitoring

  • Are there KPIs (Key Performance Indicators) in place to monitor supplier performance?
  • Has the supplier consistently met delivery deadlines?
  • Are defect rates within acceptable limits?
  • How often does the supplier review and analyze performance data?

8. Safety and Environmental Compliance

  • Are there safety protocols and emergency procedures in place?
  • Is the facility compliant with environmental regulations?
  • Does the supplier handle waste management and hazardous materials properly?
  • Are workers trained in health and safety protocols?

Audit Supplier Checklist

9. Supply Chain and Logistics

  • Does the supplier have a reliable logistics network in place?
  • Are lead times within acceptable ranges?
  • Does the supplier use trusted third-party logistics providers?

10. Product Quality Control

  • Is there a quality control process for raw materials, in-process items, and finished goods?
  • Are inspection points clearly identified in the production process?
  • How often are quality checks conducted?
  • Are rejected materials or products handled appropriately?

11. Traceability

  • Can the supplier trace their materials or products back through the supply chain?
  • Is batch or lot traceability documented?
  • Are there systems in place to recall products if necessary?

12. Ethical Practices

  • Does the supplier have a code of conduct for workers?
  • Are they compliant with labor laws (e.g., working hours, minimum wage)?
  • Are there policies against child labor, forced labor, and worker exploitation?

13. Audit Findings Summary

  • List of major non-conformances identified
  • List of minor non-conformances identified
  • Opportunities for improvement

14. Corrective Actions

  • Does supplier document and assign corrective actions clearly and does site assign it to responsible individuals?
  • Are follow-up deadlines for corrective actions established?
  • Are corrective actions being tracked through completion?

15. Supplier Acknowledgment

  • Signature of supplier representative
  • Signature of auditor

How to Set Audit Supplier Checklist Up in eAuditor Audits & Inspections:

Audit Supplier Checklist

  1. Create a New Template or use existing Audit Supplier Checklist: In eAuditor Audits & Inspections, create a new Audit Supplier Checklist or audit form.
  2. Add Sections: Use the above Audit Supplier Checklist as a guide for each section.
  3. Form Fields:
    • Use text fields for basic information (e.g., name, date).
    • Add multiple-choice questions for Yes/No compliance checks.
    • Use free-text fields for comments and notes.
    • Attach photos or documents (e.g., certification copies) where applicable.
  4. Automate Scoring: Assign scores or weightings to different sections (e.g., Quality Management could carry more weight than storage practices).
  5. Include Signatures: At the end of the form, add a section for digital signatures from both the auditor and supplier representative.
  6. Reporting: Once the audit is completed, you can generate automatic reports through eAuditor Audits & Inspections for easy sharing and tracking.

 


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