Contractor Management Checklist

Contractor Management Checklist using eAuditor Audits & Inspections (or any safety and quality inspection tool) helps you monitor compliance, safety, and performance when managing contractors. Here’s a template outline you could use to create a comprehensive Contractor Management Checklist:

Contractor Management Checklist

General Information

1. Date of Inspection:
2. Inspector’s Name:
3. Contractor Company Name:
4. Contractor Representative:
5. Contractor’s Task/Scope of Work:
6. Location of Work:

Pre-Contractor Work Compliance

1. Contractor Induction Completed?
   ☐ Yes ☐ No
   (Has the contractor received site-specific safety induction, including emergency procedures?)
2. Contractor License/Certification Valid?
   ☐ Yes ☐ No
   (Have licenses and certifications been verified and are up to date?)
3. Risk Assessment/Method Statement (RAMS) Provided?
   ☐ Yes ☐ No
   (Has the contractor submitted a Risk Assessment or Method Statement for the work?)
4. Insurance Policies Valid?
   ☐ Yes ☐ No
   (Has the contractor provided valid insurance documents, including liability coverage?)
5. Permits to Work Approved?
   ☐ Yes ☐ No
   (Are the necessary permits to work in place and approved?)
6. Tools and Equipment Verified?
   ☐ Yes ☐ No
   (Are the contractor’s tools and equipment inspected and certified safe for use?)

Safety and Health Management

1. Personal Protective Equipment (PPE) Provided and Worn?
   ☐ Yes ☐ No
   (Are all contractors using appropriate PPE according to site regulations?)
2. First Aid and Emergency Contacts Known?
   ☐ Yes ☐ No
   (Do contractors know the location of first aid kits and emergency contacts?)
3. Hazardous Substances Control Plan Followed?
   ☐ Yes ☐ No
   (Are there procedures in place for handling hazardous substances if required?)
4. Fire Safety Compliance?
   ☐ Yes ☐ No
   (Are fire exits, extinguishers, and alarms accessible and known by the contractor?)
5. COVID-19 or Other Health Protocols Followed?
   ☐ Yes ☐ No
   (Are health protocols such as hand sanitizing, mask usage, or social distancing being followed if applicable?)

Worksite Conduct and Monitoring

1. Worksite Inspection Conducted?
   ☐ Yes ☐ No
   (Has a regular worksite inspection been conducted for safety and hazards?)
2. Contractor Supervision in Place?
   ☐ Yes ☐ No
   (Is there proper supervision of the contractor’s work and adherence to safety standards?)
3. Sign-in/Sign-out System Followed?
   ☐ Yes ☐ No
   (Is there a system in place for tracking contractor attendance and presence on site?)
4. Contractor Behavior Appropriate?
   ☐ Yes ☐ No
   (Is the contractor behaving professionally and complying with site rules?)

Post-Work Evaluation

1. Completion of Job/Site Clean-Up?
   ☐ Yes ☐ No
   (Has the worksite been restored to a clean and safe condition after work completion?)
2. Feedback on Contractor Performance?
   ☐ Satisfactory ☐ Unsatisfactory
   (Was the work completed on time, within scope, and without any major incidents?)
3. Incident Reports Submitted (if any)?
   ☐ Yes ☐ No
   (If any incidents occurred, were they properly reported and documented?)
4. Final Inspection of Work Completed?
   ☐ Yes ☐ No
   (Has the final inspection of the contractor’s work been conducted to confirm it meets quality and safety standards?)

Signature Section

1. Contractor’s Representative Signature:
2. Inspector’s Signature:
3. Date of Completion:

Additional Notes/Comments:

This checklist can be customized and digitized using eAuditor Audits & Inspection’s tools to add automatic scoring, reminders, and data tracking. Let me know if you’d like to dive deeper into any specific aspect or if you need help creating specific inspection fields.