Perform 6S Audit using eAuditor

A 6S Audit is a workplace inspection process to evaluate and to ensure the effective implementation of the 6S methodology: Sort, Set in Order, Shine, Standardize, Sustain, and Safety. The 6S system is a workplace organization and housekeeping method aimed at improving efficiency, reducing waste, and ensuring safety.

To perform a 6S Audit using eAuditor, follow these steps to ensure that your workplace is organized, clean, safe, and efficient.

1. Set Up a 6S Audit Template in eAuditor

1. Create or Download a Template:

   • Open eAuditor and search for a 6S Audit template, or create a custom template based on your workplace’s needs.
   • Include sections for each of the 6S components: Sort, Set in Order, Shine, Standardize, Sustain, and Safety.

2. Customize the Template:

   • Add checklist items to evaluate each of the 6S principles. For example:

     • Sort: “Are all unnecessary items removed from the workspace?”

     • Set in Order: “Is everything organized and easy to find?”

     • Shine: “Are all areas clean and well-maintained?”

     • Standardize: “Are standard procedures in place and followed?”

     • Sustain: “Is there a system for maintaining improvements?”

     • Safety: “Are safety protocols in place and followed?”

   • Include options for ratings such as “Compliant,” “Needs Improvement,” and “Non-compliant.”
   • Allow space for comments and photo attachments to document findings.

2. Conduct the 6S Audit

1. Prepare for the Audit:

   • Make sure the relevant personnel (supervisors, safety officers, or team leads) are available for the audit.
   • Walk through the areas being audited and have the eAuditor app ready on your mobile device.

2. Open eAuditor and Start the Audit:

   • Launch eAuditor and open your 6S Audit template.
   • Navigate through each section to assess the 6S components:

     • Sort: Inspect removal of unnecessary items and the workspace is clutter-free.

     • Set in Order: Evaluate whether tools, materials, and equipment are organized and easily accessible.

     • Shine: Check if the work areas are clean and maintenance of equipments.

     • Standardize: Confirm that standard operating procedures are in place for maintaining the organization.

     • Sustain: Evaluate if the practices are being consistently followed and if there’s a system to sustain improvements.

     • Safety: Review safety practices, ensuring compliance with safety protocols and absence of hazards.

3. Document Findings:

   • As you inspect each area, document the status of each checklist item in the eAuditor app.
   • Take photos of areas that require improvement or any safety hazards.
   • Add comments to explain specific observations, especially if issues need attention.

3. Assign Corrective Actions

1. Identify Issues:

   • For non-compliant areas with 6S standards (e.g., cluttered spaces, safety hazards), document the issues clearly in eAuditor.

2. Assign Action Items:

   • Create corrective actions for each identified issue. Include the responsible individual(s) and set deadlines for resolution.

3. Track Actions:

   • Use eAuditor’s task management feature to track the progress of each corrective action.
   • Follow up on assigned tasks and ensure that issues are addressed.

4. Generate and Share the 6S Audit Report

1. Generate the Report:

   • Once the audit is complete, generate a comprehensive report summarizing the audit findings. Include ratings, photos, comments, and corrective actions.

2. Share the Report:

   • Share the audit report with relevant stakeholders (e.g., team leads, safety officers, and management) to ensure everyone is informed and aware of the next steps.

5. Schedule Follow-Up Audits

1. Schedule Future Audits:

   • Use eAuditor’s scheduling feature to plan regular 6S audits (e.g., monthly, quarterly).
   • Ensure the review of corrective actions and improvements over time.

Key Benefits of Using eAuditor for 6S Audits:

• Efficient Documentation: Capture audit details, photos, and notes on your mobile device.

• Real-Time Collaboration: Assign and track corrective actions as soon as identification of issues.

• Accountability: Keep track of tasks assigned to individuals and monitor their progress.

• Continuous Improvement: Regular audits help maintain and improve the 6S system.

• Compliance: Ensure your workplace meets organizational and safety standards.

Summary:

1. Set up or download a 6S Audit template in eAuditor.
2. Conduct the audit, evaluating each of the 6S components (Sort, Set in Order, Shine, Standardize, Sustain, Safety).
3. Document findings, assign corrective actions, and track progress.
4. Generate and share the audit report.
5. Schedule follow-up audits for continuous improvement.

By using eAuditor for 6S Audits, you can maintain a more organized, safe, and efficient workplace, ensuring that the 6S methodology is consistently applied.