Perform Visitor Induction Inspection using eAuditor

A Visitor Induction Inspection is a process that ensures visitors are informed about the health, safety, and security procedures of a workplace or site before they enter. This is crucial to ensure that visitors understand potential hazards, emergency protocols, and the safe use of equipment or areas within the facility.

Using eAuditor for a Visitor Induction Inspection streamlines the process and ensures that visitors are informed of safety protocols efficiently. Here’s how to conduct the inspection:

Steps to Perform a Visitor Induction Inspection Using eAuditor

1. Create a Visitor Induction Template:

   • Open eAuditor and design a custom induction template with key sections:

     • Visitor Information: Name, company, date, purpose of visit, and location.

     • Workplace Hazards: Highlight potential hazards in the area (e.g., machinery, chemicals).

     • Personal Protective Equipment (PPE): Specify required PPE (e.g., hard hats, gloves).

     • Emergency Procedures: Evacuation routes, emergency exits, assembly points.

     • Safety Signage: Identify key safety signs in the area.

     • Restricted Areas: Mark areas off-limits or dangerous for visitors.

     • Health and Safety Policies: Smoking policies, safety behavior expectations.

     • Incident Reporting: How visitors can report hazards or incidents.

     • Acknowledgment and Sign-In: Visitor’s understanding of safety procedures.

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2. Checklist Components:

   • Include specific tasks such as:
     • Confirm that the visitor is aware of all workplace hazards.
     • Ensure the visitor is equipped with and instructed on using the correct PPE.
     • Review emergency evacuation procedures, exits, and assembly points.
     • Point out any restricted or dangerous areas and explain access limitations.
     • Inform the visitor about how to report safety hazards and incidents.
     • Ensure the visitor acknowledges the induction and signs the form.

3. Conduct the Induction:

   • Perform the induction with the visitor using eAuditor on your mobile device or tablet.
   • As you go through the checklist, log the following:
     • Mark each task as completed.
     • Attach photos (e.g., PPE provided, safety signage, emergency exits).
     • Add comments on any additional instructions or visitor-specific requirements.
     • Ensure the visitor signs the form within eAuditor to confirm their understanding.

4. Provide PPE and Instructions:

   • Verify that the visitor is wearing the correct PPE and understands how to use it.
   • Record this in eAuditor, and ensure the visitor is made aware of specific site hazards.

5. Generate and Share Reports:

   • After completing the induction, use eAuditor to generate a report summarizing the inspection.
     • Include all findings, photos, and signed acknowledgments.
     • Highlight any special instructions or areas of concern for the visitor.
   • Share the report with relevant personnel (e.g., safety officers or HR).

6. Schedule Follow-ups:

   • If needed, use eAuditor to schedule future visits, re-inductions, or additional safety briefings.

7. Archive and Store Records:

   • Store the completed visitor induction reports for compliance and future reference.

Benefits of Using eAuditor for Visitor Induction:

• Efficiency: Conduct inductions on-site using mobile devices with digital checklists.

• Documentation: Attach photos, signatures, and comments for a comprehensive record.

• Compliance: Ensure every visitor undergoes the necessary safety briefings.

• Accountability: Track completed inductions and follow-ups to maintain safety standards.