Perform Procurement of Goods Inspection using eAuditor
Procurement of Goods is the process of acquiring physical products or materials from external suppliers to meet an organization’s operational needs. It involves identifying needs, selecting suppliers, negotiating terms, and ensuring timely delivery.
Performing Procurement of Goods Inspection using eAuditor ensures a systematic evaluation of the quality, quantity, and compliance of goods received from suppliers. This process helps organizations maintain quality standards, verify supplier performance, and prevent delivery discrepancies.
Using eAuditor, the procurement inspection becomes more efficient through digital checklists, photo documentation, automated reporting, and corrective action tracking.
Purpose of Procurement of Goods Inspection using eAuditor
The main objectives of performing procurement of goods inspection using eAuditor are to:
- Verify that goods received match purchase order specifications
- Ensure the quantity and quality of goods meet organizational standards
- Identify and report damaged, missing, or non-compliant items
- Streamline inspection documentation with digital forms
- Assign and track corrective actions for supplier discrepancies
- Maintain digital records for future audits and supplier evaluation
Step-by-Step Process for Performing Procurement of Goods Inspection using eAuditor
Prepare the eAuditor Procurement Inspection Template
Set up the inspection checklist by:
- Logging into your eAuditor account
- Downloading or customizing a Procurement of Goods Inspection Template
- Defining key sections, such as:
- Purchase Order Information
- Goods Received Details
- Quality Inspection
- Quantity Verification
- Documentation Check
- Defect Reporting
- Corrective Actions
Purchase Order Information
Record basic details of the procurement order, including:
- Purchase order number
- Supplier name
- Delivery date
- Inspector’s name
- Delivery location
Input these details directly into eAuditor to standardize each inspection.
Goods Received Details
Document the goods received by listing:
- Product name and description
- Item codes or batch numbers
- Quantity delivered
- Packaging condition
Attach photos of the goods and packaging using eAuditor’s photo capture feature.
Quality Inspection
Assess the goods’ quality by checking:
- Product specifications
- Physical condition (Damage, expiration dates, defects)
- Labeling and branding compliance
- Packaging integrity
Mark each item as Pass, Fail, or N/A, and attach photos of any defects.
Quantity Verification
Verify that the delivered quantity matches the purchase order by:
- Counting items
- Checking units of measurement
- Confirming batch or lot numbers
Log any shortages or excess items in eAuditor.
Documentation Review
Ensure the following documents are received and accurate:
- Delivery notes
- Certificates of conformity
- Warranty documents
- Safety data sheets (if applicable)
Mark documents as Available, Missing, or Incorrect, and upload photos if necessary.
Defect Reporting and Corrective Actions
If non-compliant goods are found:
- Describe the issue in detail
- Assign Corrective Actions to suppliers or internal teams
- Set priority levels and due dates
- Attach photos as supporting evidence
Track the status of corrective actions in real time using eAuditor.
Sign-Off and Report Submission
After completing the inspection:
- Add final comments
- Sign off with a digital signature
- Submit the inspection report
eAuditor automatically generates a PDF report and stores it securely in the cloud for audit purposes and future supplier evaluations.
Conclusion
Performing Procurement of Goods Inspection using eAuditor helps organizations ensure that goods received meet quality standards, comply with purchase orders, and support operational requirements. The digital platform improves efficiency, transparency, and accountability by offering real-time reporting, photo documentation, and corrective action tracking.