Perform Property Inspection using eAuditor

A Property Inspection is a systematic evaluation of a building, structure, or premises to assess its physical condition, safety standards, and compliance with regulations. It involves a visual and functional assessment of various components to identify defects, maintenance needs, and potential hazards.

Performing Property Inspection using eAuditor ensures a thorough assessment of a property’s condition, safety, and regulatory compliance through a structured digital process. This inspection helps property owners, facility managers, and inspectors systematically evaluate both internal and external features, identify issues, and maintain health, safety, and environmental standards.

eAuditor provides customizable digital checklists, real-time data capture, photo evidence collection, and automated report generation, making the inspection process more accurate, efficient, and transparent.

Step-by-Step Process for Performing Property Inspection using eAuditor

1. Preparation Before the Inspection

Purpose:
To gather all necessary tools, documents, and information before starting the inspection.

Actions:

• Log into the eAuditor app on a mobile device or tablet.
• Select or create the Property Inspection Checklist Template.
• Input Property Details, including:
  • Property Address
  • Property Type (Residential, Commercial, or Industrial)
  • Inspection Type (Routine, Pre-Purchase, Pre-Lease, or Compliance Check)
  • Inspector’s Name
  • Date and Time
• Ensure tools like flashlights, moisture meters, and camera phones are available.

2. External Property Inspection

Purpose:
To assess the property’s exterior condition and structural integrity.

Key Areas to Inspect:

• Roof Condition
• Walls and Paintwork
• Windows and Doors
• Gutters and Drains
• Driveways and Pathways
• Fences and Gates
• Garden or Landscaping Areas

Actions in eAuditor:

• Walk around the property, inspecting each component.
• Mark each item as Pass, Fail, or Needs Attention.
• Attach photos of cracks, leaks, or damages.
• Add comments on required repairs.

3. Structural Integrity Check

Purpose:
To evaluate the strength and stability of the property’s structure.

Key Areas to Inspect:

• Walls (Cracks, Dampness)
• Ceilings
• Floors
• Windows and Door Frames

Actions in eAuditor:

• Check for visible cracks or water damage.
• Mark items as Good Condition, Minor Defects, or Major Defects.
• Attach photos of structural issues.
• Add comments describing the severity of defects.

4. Electrical System Inspection

Purpose:
To verify the safety and functionality of the property’s electrical systems.

Key Areas to Inspect:

• Electrical Panels
• Power Outlets
• Light Fixtures
• Smoke Detectors
• Carbon Monoxide Detectors

Actions in eAuditor:

• Test outlets and switches.
• Check for exposed wires or faulty equipment.
• Mark defective items.
• Attach photos of issues.
• Add comments for urgent repairs.

5. Plumbing and Water Supply Inspection

Purpose:
To assess the plumbing system and water supply condition.

Key Areas to Inspect:

• Taps and Water Pipes
• Toilets and Sinks
• Water Pressure
• Leaks or Corrosion
• Water Heaters

Actions in eAuditor:

• Test all water fixtures.
• Check for leaks and low water pressure.
• Mark faulty items.
• Attach photos of leaks.
• Add comments on parts needing repairs.

6. Fire Safety Inspection

Purpose:
To ensure the property meets fire safety standards.

Key Areas to Inspect:

• Smoke Detectors
• Fire Extinguishers
• Fire Alarms
• Emergency Lighting
• Fire Exit Doors

Actions in eAuditor:

• Test alarms and smoke detectors.
• Check the presence of fire extinguishers.
• Mark missing or faulty equipment.
• Attach photos of safety violations.
• Add comments on safety improvement needs.

7. Interior Condition Inspection

Purpose:
To evaluate the internal fixtures, fittings, and surfaces.

Key Areas to Inspect:

• Walls and Ceilings
• Flooring
• Kitchen Units
• Bathroom Fixtures
• Windows and Blinds

Actions in eAuditor:

• Inspect each room individually.
• Mark items as Satisfactory, Minor Damage, or Major Damage.
• Attach photos of worn-out fixtures or damages.
• Add comments recommending repairs.

8. HVAC System Inspection

Purpose:
To assess the functionality of heating, ventilation, and air conditioning systems.

Key Areas to Inspect:

• Air Conditioning Units
• Heating Systems
• Ventilation Ducts
• Thermostat Controls

Actions in eAuditor:

• Test the systems for performance.
• Mark units as Operational or Non-Operational.
• Attach photos of defective equipment.
• Add comments for servicing or replacement needs.

9. Safety and Compliance Check

Purpose:
To verify compliance with health, safety, and environmental regulations.

Key Areas to Inspect:

• Fire Safety Equipment
• Gas Leaks Detection
• Asbestos Presence
• Trip Hazards
• Mould and Dampness

Actions in eAuditor:

• Identify safety risks.
• Mark items as Low Risk, Medium Risk, or High Risk.
• Attach photos of hazards.
• Add comments recommending corrective actions.

10. Final Review and Report Submission

Purpose:
To summarize inspection findings and share the report with stakeholders.

Actions in eAuditor:

• Review all inspection points.
• Assign the overall Property Status: Safe, Needs Maintenance, or Unsafe.
• Add the Inspector’s Digital Signature.
• Automatically generate a Property Inspection Report (PDF).
• Share the report via email.
• Store reports securely in the eAuditor cloud system.

Conclusion

Performing Property Inspection using eAuditor significantly improves the efficiency, accuracy, and consistency of property evaluations. The platform helps inspectors quickly identify defects, document visual evidence, and generate detailed digital reports on the spot.

With eAuditor’s cloud-based system, property owners and managers can easily access inspection records, schedule follow-up actions, and maintain regulatory compliance. The digital inspection process minimizes paperwork, reduces human errors, and ensures that all areas of the property are assessed thoroughly and consistently.