Perform FORS Gold Requirements Checks using eAuditor

FORS Gold Requirements refer to the highest level of accreditation in the Fleet Operator Recognition Scheme (FORS), demonstrating a fleet operator’s commitment to excellence in safety, environmental sustainability, and operational performance.

Performing FORS Gold Requirements Checks using eAuditor ensures a comprehensive assessment of a fleet operator’s compliance with the Fleet Operator Recognition Scheme (FORS) Gold accreditation standards. This audit evaluates the operator’s commitment to advanced safety practices, environmental sustainability, and continuous performance improvement.

eAuditor serves as a digital inspection tool that simplifies the compliance verification process by providing customizable checklists, photo evidence collection, automated reports, and real-time performance tracking, helping fleet operators maintain their Gold accreditation more efficiently.

Step-by-Step Process for Performing FORS Gold Requirements Checks using eAuditor

1. Preparation Before the Audit

Purpose:

Ensure all necessary documents, personnel, and vehicles are ready for the Gold requirements assessment.

Actions:

• Log into the eAuditor app on your mobile device or computer.
• Select or create a FORS Gold Requirements Checklist Template.
• Gather supporting documents such as:
  • FORS Silver Certification
  • Environmental Impact Reports
  • Driver Training Records
  • Community Engagement Reports
  • Safety Performance Data
• Notify fleet managers and drivers about the audit schedule.

2. Performance Monitoring and Improvement Review

Purpose:

To verify that the operator tracks and improves safety, fuel efficiency, and environmental performance consistently.

Key Areas to Inspect:

• Fuel Consumption Monitoring
• CO₂ Emission Reduction Targets
• Collision Frequency Rate
• Continuous Improvement Plans

Actions in eAuditor:

• Review performance data logs from the last 12 months.
• Mark whether each target has been Met, Not Met, or In Progress.
• Attach performance reports as evidence.
• Add comments on any gaps or improvement areas.

3. Driver Development and Wellbeing Checks

Purpose:

To confirm that drivers receive advanced training and support for their well-being.

Key Training Programs to Verify:

• Advanced Safe Urban Driving (SUD)
• Mental Health Awareness Training
• First Aid Training
• Defensive Driving Courses

Actions in eAuditor:

• Verify training certificates for each driver.
• Mark training status as Completed or Not Completed.
• Attach training certificates as evidence.
• Add comments if any training is missing or expired.

4. Community Engagement and Road Safety Promotion

Purpose:

To assess the operator’s contribution to promoting road safety and supporting local communities.

Key Engagement Activities to Verify:

• Road Safety Awareness Campaigns
• School Safety Education Programs
• Community Sponsorship Initiatives
• Public Event Participation

Actions in eAuditor:

• Review evidence of community engagement activities.
• Mark each initiative as Completed or Not Completed.
• Attach photos, letters, or reports as supporting evidence.
• Add comments on future engagement plans.

5. Collision Reporting and Analysis Review

Purpose:

To verify the operator’s system for recording, analyzing, and reducing collisions.

Actions in eAuditor:

• Review the Collision Register from the last 12 months.
• Check if each incident has been fully investigated and corrective actions taken.
• Mark compliance as Compliant or Non-Compliant.
• Attach collision reports and investigation findings.
• Add comments on any unresolved cases or corrective actions needed.

6. Environmental Sustainability Checks

Purpose:

To ensure the operator implements measures to reduce environmental impact and carbon emissions.

Key Areas to Inspect:

• Use of Low-Emission or Hybrid Vehicles
• Fuel Consumption Reduction Initiatives
• Anti-Idling Policy Implementation
• Waste Recycling Programs

Actions in eAuditor:

• Review environmental policy documents.
• Mark sustainability measures as Implemented or Not Implemented.
• Attach supporting photos or reports.
• Add comments on any improvement opportunities.

7. Fleet Maintenance and Roadworthiness Verification

Purpose:

To confirm that vehicles are regularly maintained and meet safety and emissions standards.

Key Areas to Inspect:

• Preventive Maintenance Schedules
• Daily Vehicle Check Logs
• Emissions Testing Records
• Tyre Condition and Replacements

Actions in eAuditor:

• Review maintenance logs and certificates.
• Mark compliance as Compliant or Non-Compliant.
• Attach photos of vehicles or maintenance records.
• Add comments on any overdue inspections or repairs.

8. Performance Reporting and Submission Compliance

Purpose:

To confirm that the operator submits performance data to FORS as required for Gold accreditation.

Actions in eAuditor:

• Review submission logs for:
  • Fuel Efficiency Data
  • CO₂ Emissions Reduction Reports
  • Collision Frequency Reports
• Mark each report submission as Submitted On Time or Not Submitted.
• Attach submission confirmation emails or documents.
• Add comments on any outstanding reports.

9. Risk Assessment

Purpose:

To evaluate the operator’s overall risk profile based on compliance findings.

Risk Categories:

• Low Risk: Full compliance with minor recommendations
• Medium Risk: Partial compliance with corrective actions needed
• High Risk: Major non-compliance with safety or environmental standards

Actions in eAuditor:

• Assign a Risk Level to each section.
• Add comments on any corrective actions required.

10. Final Review and Sign-Off

Purpose:

To summarize the audit findings, recommend corrective actions, and generate the final compliance report.

Actions in eAuditor:

• Review all recorded data.
• Add the Auditor’s Digital Signature.
• Automatically generate the FORS Gold Compliance Report (PDF).
• Share the report with stakeholders via email.
• Store the report in the eAuditor cloud system for future reference.

Report Format Example

A standard FORS Gold Requirements Check Report generated in eAuditor includes:

• Company Name and Audit Date
• Performance Monitoring Summary
• Driver Development Findings
• Community Engagement Activities
• Collision Analysis Results
• Environmental Sustainability Review
• Risk Assessment Outcome
• Corrective Action Recommendations
• Digital Signature of the Auditor

Conclusion

Performing FORS Gold Requirements Checks using eAuditor provides a structured, transparent, and efficient way to demonstrate industry-leading safety, environmental, and operational standards. The digital platform enhances compliance accuracy, streamlines data collection, and automatically generates reports to support the FORS Gold accreditation process.