Perform Monthly Accident & Incident Audit using eAuditor
A Monthly Accident & Incident Audit is a systematic review of workplace accidents, near misses, and safety incidents conducted every month. It helps identify trends, root causes, and areas for improvement to enhance workplace safety and compliance with health and safety regulations.
Performing a Monthly Accident & Incident Audit using eAuditor ensures a systematic evaluation of workplace accidents, near misses, and safety incidents. This audit helps organizations identify hazards, analyze trends, ensure compliance, and implement corrective actions to prevent future occurrences and improve workplace safety.
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Preparing for the Monthly Accident & Incident Audit
Objective:
To review and assess workplace accidents, incidents, and near misses, ensuring compliance with safety protocols and identifying areas for improvement.
1.1 Define the Scope & Key Areas of Assessment
- Incident Reports – Review all documented accidents, near misses, and injuries.
- Root Cause Analysis – Identify patterns or causes of incidents.
- Corrective Actions – Evaluate implemented safety measures.
- Regulatory Compliance – Ensure adherence to workplace safety regulations.
- Workplace Hazards – Assess potential risks in the environment.
1.2 Develop a Monthly Accident & Incident Audit Checklist in eAuditor
Create a detailed checklist in eAuditor covering:
- Incident Report Completeness – Ensure proper documentation of all incidents.
- Injury & Damage Records – Verify details of affected individuals and property.
- Safety Protocol Compliance – Assess whether safety measures were followed.
- Preventive Actions – Check if previous recommendations were implemented.
- Emergency Response Effectiveness – Review how incidents were handled.
1.3 Gather Relevant Documentation
- Collect incident reports, injury logs, and past audit records.
- Review safety policies, training records, and compliance guidelines.
- Inspect equipment maintenance logs and hazard reports.
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Conducting the Monthly Accident & Incident Audit
Objective:
To analyze past incidents, assess workplace safety, and ensure proper preventive measures are in place.
2.1 Review Incident Reports & Documentation
- Ensure all accidents and near misses are properly recorded.
- Check for missing or incomplete details in reports.
- Verify if incidents were reported promptly.
2.2 Identify Common Causes & Trends
- Look for patterns in reported incidents (e.g., frequent slip-and-fall cases, equipment-related injuries, or specific hazard zones).
- Determine if certain departments or locations have higher incident rates.
2.3 Assess Corrective & Preventive Actions
- Verify if corrective measures were taken after incidents.
- Check whether safety recommendations from previous audits were implemented.
- Evaluate the effectiveness of workplace hazard controls.
2.4 Evaluate Compliance with Safety Regulations
- Ensure adherence to Occupational Health & Safety (OHS) standards.
- Check if employees follow workplace safety protocols.
- Confirm that required safety training is conducted regularly.
2.5 Inspect Workplace for Hazards
- Identify physical, chemical, or ergonomic risks that may cause incidents.
- Review emergency exits, fire safety measures, and protective equipment availability.
- Check if hazard signs and safety instructions are clearly displayed.
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Documentation & Reporting
Objective:
To generate a comprehensive report outlining audit findings and necessary corrective actions.
3.1 Generate an eAuditor Report
- Document audit findings, incident trends, and compliance gaps.
- Attach photos and notes for evidence.
- Assign corrective tasks to responsible personnel.
3.2 Implement Corrective Actions
- Ensure immediate fixes for high-risk safety hazards.
- Schedule additional safety training for employees if needed.
- Improve incident reporting and hazard prevention measures.
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Continuous Improvement & Follow-ups
Objective:
To create a proactive safety culture and prevent recurring incidents.
4.1 Schedule Regular Audits
- Conduct monthly reviews to track improvements.
- Update safety policies based on audit insights.
4.2 Strengthen Safety Training Programs
- Provide ongoing education on workplace safety.
- Train employees on proper incident reporting and risk management.
4.3 Monitor the Effectiveness of Corrective Actions
- Follow up on previous audit recommendations.
- Adjust preventive measures based on new safety trends.
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Summary
A Monthly Accident & Incident Audit using eAuditor helps organizations analyze past incidents, identify risks, and enhance workplace safety.
By conducting regular audits, businesses can:
- Reduce workplace injuries and safety hazards.
- Improve incident reporting and response procedures.
- Ensure compliance with health and safety regulations.
- Create a safer, more proactive work environment.
Regular audits foster a culture of safety awareness and continuous improvement in workplace accident prevention.