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Perform Food Manufacturing SOP Inspection using eAuditor

A Food Manufacturing SOP (Standard Operating Procedure) is a detailed, step-by-step document that outlines the processes, safety protocols, and quality standards required for food production. These SOPs ensure consistency, regulatory compliance, food safety, and operational efficiency in a food manufacturing facility.

eAuditor is a powerful digital inspection tool that helps food manufacturers ensure compliance with Standard Operating Procedures (SOPs) by digitizing checklists, automating reports, and tracking corrective actions. It enhances efficiency, accuracy, and real-time compliance monitoring in food safety and quality control.

Step-by-Step Guide to Conducting a Food Manufacturing SOP Inspection Using eAuditor

1. Set Up Your eAuditor Account & Inspection Template
2. Create or Access an eAuditor Account

• Sign up or log in to eAuditor through a web browser or mobile app (iOS/Android).
• Set up your organization’s workspace, adding relevant team members who will conduct inspections.

1. Choose or Create a Food Manufacturing SOP Inspection Template

eAuditor offers pre-built templates in its library, or you can create a custom inspection checklist based on your food manufacturing SOPs. Key areas to include:

1. Facility Cleanliness & Sanitation – Checking floors, walls, ceilings, and equipment for cleanliness.
2. Personal Hygiene Compliance – Ensuring staff follow SOPs for handwashing, protective gear, and hygiene rules.
3. Raw Material Handling – Inspection of ingredients for proper storage, labeling, and quality checks.
4. Processing & Production SOP Compliance – Checking adherence to food safety standards (e.g., HACCP, GMP).
5. Equipment Maintenance & Calibration – Ensuring machines are regularly inspected and maintained.
6. Packaging & Labeling Compliance – Verifying that labeling meets regulatory requirements.
7. Pest Control Measures – Ensuring effective pest management in storage and processing areas.
8. Temperature & Storage Conditions – Checking refrigeration, freezing, and dry storage areas.
9. Waste Management & Disposal – Reviewing proper handling and disposal of food waste.
10. Regulatory Compliance – Ensuring compliance with food safety laws (e.g., FDA, ISO 22000, HACCP, GMP).

1. • Customize the Inspection Template

• Add dropdowns, checkboxes, scoring systems, and signature fields for approval.
• Set up automated alerts for non-compliance issues.
• Enable photo and video capture for better documentation.

2. Conduct the Food Manufacturing SOP Inspection

   • Begin the Inspection on a Mobile Device or Tablet

• Open eAuditor and select the appropriate inspection template.
• Choose the area or process to inspect (e.g., production line, storage area, equipment maintenance).
• Follow the checklist, marking compliant, non-compliant, or N/A for each item.

1. • Capture Photos, Videos & Notes

• Take real-time photos/videos to document findings.
• Add annotations to highlight non-compliant areas.
• Use the voice-to-text feature to take quick notes.

1. • Apply Scoring System

• Assign scores to different sections to determine overall compliance.
• Use pass/fail criteria or percentage-based grading for quick assessment.

3. Identify & Document Issues

   • Mark Non-Conformances & Violations

• If a step fails SOP compliance, flag it as a non-conformance.
• Categorize issues by severity (Critical, Major, Minor).
• Provide a detailed description of the non-compliance.

1. • Assign Corrective Actions

• Assign tasks to responsible team members with due dates.
• Include instructions for corrective actions to resolve the issue.
• Set up automated notifications to remind teams about pending issues.

1. • Attach Supporting Documents

• Upload test results, maintenance logs, supplier documents, or safety certificates.
• Link previous inspection reports for comparison and trend analysis.

4. Generate & Share Inspection Reports

   • Auto-Generate Reports

• Once the inspection is completed, eAuditor automatically generates a report with:
  • Inspection summary (date, inspector name, facility, checklist used).
  • Compliance scores & percentage of pass/fail items.
  • Photos, notes, and flagged issues.
  • Assigned corrective actions with deadlines.

1. • Export & Share Reports

• Export reports as PDF, Word, CSV, or Excel files.
• Share reports via email, cloud storage (Google Drive, OneDrive), or internal networks.
• Send reports to quality control managers, regulatory authorities, or external auditors.

5. Track Corrective Actions & Ensure Continuous Improvement

   • Monitor the Progress of Corrective Actions

• Use eAuditor’s dashboard to track pending corrective actions.
• Assign follow-up inspections to verify issue resolution.
• Set up alerts for overdue corrective actions.

1. • Schedule Recurring Inspections

• Automate weekly, monthly, or quarterly SOP inspections.
• Set up reminders for upcoming inspections to ensure consistency.

1. • Analyze Trends & Improve Processes

• Use eAuditor analytics to identify recurring compliance issues.
• Compare inspection trends over time to enhance food safety procedures.
• Modify SOPs based on historical data and audit findings.

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