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Perform MSDS Checklist – COSHH using eAuditor

A Material Safety Data Sheet (MSDS), (MSDS Checklist) now referred to as a Safety Data Sheet (SDS) in many countries, is a detailed document that provides essential information about a chemical substance or mixture. It is designed to inform users about the properties, hazards, and safe handling practices for the material. MSDS/SDSs are a critical component of workplace safety, particularly in industries that use hazardous substances.

COSHH (Control of Substances Hazardous to Health) is a set of UK regulations designed to protect workers from health risks posed by exposure to hazardous substances in the workplace. These regulations require employers to assess, control, and prevent the risks associated with hazardous substances, ensuring a safe working environment.

Using eAuditor to perform an MSDS Checklist – COSHH assessment is a smart way to streamline workplace safety processes. eAuditor is a mobile inspection app that enables you to conduct, document, and store safety audits digitally. Below is a step-by-step guide to performing an MSDS Checklist – COSHH using eAuditor:

1. Set Up the Checklist in eAuditor

1. Create or Download a Template:

   • Search for an MSDS Checklist – COSHH template in the eAuditor template library.
   • Alternatively, customize your own template to include relevant sections for MSDS compliance and COSHH risk assessments.

2. Customize the Template (if needed):

   • Add fields for the following:
     • Identification of substances.
     • COSHH-specific hazard classification (e.g., irritants, corrosives, carcinogens).
     • First-aid measures and emergency protocols.
     • Handling, storage, and disposal practices.
     • Personal protective equipment (PPE) requirements.
     • Monitoring and health surveillance needs.

2. Gather Required Information

• Ensure you have access to the MSDS of each substance to be audited.
• Collect details on the substances used in the workplace, including where and how they are stored, handled, and disposed of.

3. Perform the MSDS Checklist Audit

1. Open eAuditor:
   • Launch the app and select your MSDS – COSHH checklist template.
2. Audit Each Substance:
   • For each substance in the workplace, assess the following:
     • MSDS Availability: Ensure the MSDS is up-to-date and readily accessible.
     • Identification and Labeling: Confirm proper labeling and identification of the substance.
     • Hazardous Properties: Review hazards listed on the MSDS and COSHH classifications.
     • Storage and Handling: Check if substances are stored correctly and handled safely.
     • Exposure Controls: Verify the use of proper PPE and exposure control measures.
     • First-Aid Measures: Ensure workers know what to do in case of exposure or spills.
     • Training: Confirm that employees are trained in handling hazardous substances.
3. Document Observations:
   • Use eAuditor to attach photos, videos, and notes for evidence.
   • Mark items as compliant, non-compliant, or needing attention.
4. Rate and Report Risks:
   • Assign risk levels based on the COSHH risk assessment process.
   • Provide recommendations to mitigate risks.

4. Review and Generate Reports

• Generate a Report:
  • Once the audit is complete, use eAuditor to generate a detailed report.
  • The report should include:
    • Audit findings.
    • Compliance status for each substance.
    • Observations and photos.
    • Recommended corrective actions.
• Share the Report:
  • Share the report with relevant stakeholders (e.g., safety officers, managers) for review and action.

5. Take Corrective Actions

• Address non-compliances or hazards identified in the audit.
• Implement recommended control measures (e.g., improved storage, additional PPE, updated training).
• Update the MSDS and COSHH documentation as needed.

6. Monitor and Update Regularly

• Schedule regular audits using eAuditor to ensure ongoing compliance with COSHH and MSDS requirements.
• Keep records of all completed audits and actions taken to improve safety.

By using eAuditor, you can ensure your MSDS Checklist – COSHH process is efficient, compliant, and well-documented, fostering a safer workplace environment.

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