Perform FORS Silver Requirements Check using eAuditor
FORS Silver Requirements refer to the Fleet Operator Recognition Scheme (FORS) accreditation standards at the Silver level, which focus on improving road safety, environmental protection, and operational efficiency for commercial fleet operators.
Performing FORS Silver Requirements Check using eAuditor ensures a systematic assessment of a fleet operator’s compliance with the Fleet Operator Recognition Scheme (FORS) Silver accreditation standards, focusing on vehicle safety, environmental performance, driver training, and operational risk management. This check helps fleet operators meet industry best practices and contractual obligations, particularly in the construction, logistics, and transport sectors.
eAuditor serves as a digital inspection tool that simplifies the FORS Silver compliance check by offering customizable checklists, photo evidence collection, real-time reporting, and automated audit reports, making the assessment more consistent, accurate, and efficient.
Step-by-Step Process for Performing FORS Silver Requirements Check using eAuditor
Preparation Before the Audit
Purpose:
To ensure all necessary documents, vehicles, and personnel are ready for the compliance check.
Actions:
- Log into the eAuditor app on your mobile device or tablet.
- Select or create a FORS Silver Requirements Checklist Template.
- Gather required documents such as:
- FORS Bronze Certification
- Vehicle Maintenance Records
- Driver Training Certificates
- Collision and Incident Reports
- Fuel Consumption Logs
- Inform drivers, fleet managers, and other relevant staff about the audit schedule.
Management Policies and Procedures Review
Purpose:
To verify that the operator’s policies and procedures align with FORS Silver standards.
Key Areas to Inspect:
- Road Risk Policy
- Environmental Policy
- Anti-Idling Policy
- Vulnerable Road User Safety Policy
- Collision Reporting Procedures
Actions in eAuditor:
- Review each policy for compliance with FORS Silver requirements.
- Mark each policy as Compliant, Non-Compliant, or Needs Improvement.
- Attach policy documents as supporting evidence.
- Add comments on any gaps or improvements needed.
Vehicle Safety Equipment Inspection
Purpose:
To ensure all vehicles are equipped with mandatory safety equipment to protect vulnerable road users.
Key Equipment to Inspect:
- Nearside Blind Spot Cameras
- Audible Left-Turn Warning System
- Class V and Class VI Mirrors
- Side Underrun Protection (Side Guards)
- Rear Warning Signage for Cyclists and Pedestrians
Actions in eAuditor:
- Physically inspect each vehicle for the required safety equipment.
- Mark equipment as Installed or Not Installed.
- Attach photos of vehicle safety features.
- Add comments on any missing or defective equipment.
Driver Training and Development Check
Purpose:
To confirm that drivers have received appropriate training on vulnerable road user safety and fuel-efficient driving.
Key Training Programs to Verify:
- Safe Urban Driving (SUD) Training
- Vulnerable Road User Training (VRU)
- CPC Hours Completion
- Eco-Driving and Fuel Efficiency Training
Actions in eAuditor:
- Review driver training certificates.
- Mark each training as Completed or Not Completed.
- Attach copies of certificates for evidence.
- Add comments on any missing training or expired certifications.
Collision Reporting and Analysis Review
Purpose:
To ensure the operator has a system in place to report, investigate, and prevent collisions.
Actions in eAuditor:
- Review the Collision Register for the last 12 months.
- Verify if all incidents were properly reported, investigated, and closed with corrective actions.
- Mark compliance as Compliant or Non-Compliant.
- Attach supporting incident reports.
- Add comments on any missing or incomplete records.
Fuel Efficiency and Environmental Performance Check
Purpose:
To confirm that the operator monitors fuel consumption and implements measures to reduce emissions.
Key Areas to Inspect:
- Fuel Consumption Monitoring System
- Anti-Idling Measures
- Eco-Driving Training Records
- Use of Low-Emission Vehicles (if applicable)
- COâ‚‚ Emission Reduction Targets
Actions in eAuditor:
- Review fuel logs and monitoring systems.
- Mark whether fuel usage data is Recorded Regularly or not.
- Attach fuel consumption records.
- Add comments on any missing data or improvement opportunities.
Vehicle Maintenance and Roadworthiness Inspection
Purpose:
To ensure that vehicles are regularly maintained and meet road safety standards.
Key Areas to Inspect:
- Preventive Maintenance Schedules
- Daily Vehicle Checks Logs
- MOT Certificates
- Tyre Conditions and Replacements
Actions in eAuditor:
- Review maintenance records and logs.
- Mark compliance as Compliant or Non-Compliant.
- Attach service records or photos of vehicles.
- Add comments on any overdue maintenance or defects.
Performance Monitoring and Data Collection
Purpose:
To verify that the operator collects and monitors data on fuel efficiency, collisions, and driver performance.
Actions in eAuditor:
- Review performance data logs.
- Mark each data category as Regularly Monitored or Not Monitored.
- Attach supporting performance reports.
- Add comments on data trends and improvement plans.
Risk Assessment
Purpose:
To evaluate the overall risk level of the operator’s fleet based on compliance findings.
Risk Categories:
- Low Risk: Full compliance with minor recommendations
- Medium Risk: Partial compliance with some improvements needed
- High Risk: Major non-compliance with safety or environmental standards
Actions in eAuditor:
- Assign a Risk Level to each section.
- Add comments on corrective actions required.
Final Review and Sign-Off
Purpose:
To summarize audit findings, recommend corrective actions, and generate the final audit report.
Actions in eAuditor:
- Review all recorded data.
- Add the Auditor’s Digital Signature.
- Automatically generate the FORS Silver Compliance Report (PDF).
- Share the report with stakeholders via email.
- Store the report in the eAuditor cloud system for future reference.
Report Format Example
A standard FORS Silver Requirements Check Report generated in eAuditor includes:
- Company Name and Audit Date
- Policies and Procedures Review Summary
- Vehicle Safety Equipment Findings
- Driver Training Records Verification
- Collision Reporting Review
- Fuel Efficiency Performance Summary
- Maintenance Inspection Results
- Risk Assessment Outcome
- Corrective Action Recommendations
- Digital Signature of the Auditor
Conclusion
Performing FORS Silver Requirements Check using eAuditor helps fleet operators demonstrate their commitment to road safety, environmental responsibility, and operational excellence. The digital platform simplifies compliance checks, enhances data accuracy, and generates professional reports that support the FORS Silver accreditation process.