Perform Logistics Audit using eAuditor
Logistics Audit is a systematic evaluation of a company’s logistics processes, including transportation, inventory management, warehousing, supply chain operations, and compliance, to assess efficiency, accuracy, cost-effectiveness, and adherence to organizational standards.
Performing Logistics Audit using eAuditor ensures a thorough evaluation of logistics operations, including transportation, inventory management, warehousing, and supply chain processes, while maintaining efficiency, accuracy, and compliance with organizational standards.
eAuditor serves as a digital inspection tool that enhances logistics audits by offering customizable checklists, photo evidence collection, real-time reporting, and automated report generation, making the audit process more transparent, standardized, and efficient.
Step-by-Step Process for Performing Logistics Audit using eAuditor
Preparation Before the Audit
Purpose:
To ensure the audit process is well-structured and all necessary resources are ready.
Actions:
- Log into the eAuditor app on your mobile device or tablet.
- Select or create a Logistics Audit Checklist Template.
- Gather necessary information, such as logistics policies, delivery schedules, and inventory records.
- Notify relevant departments about the audit schedule.
Documentation and Compliance Review
Purpose:
To verify that logistics operations comply with company policies and legal regulations.
Actions in eAuditor:
- Review logistics documentation, including delivery logs, invoices, and inventory records.
- Check compliance with transport regulations, health and safety policies, and customs documentation.
- Mark compliance status as Compliant, Non-Compliant, or Needs Improvement.
- Attach supporting documents or photos for evidence.
Inventory Management Audit
Purpose:
To assess inventory storage, tracking, and control processes.
Key Areas to Inspect:
- Stock Accuracy: Physical stock vs. recorded stock
- Stock Rotation: Use of FIFO or LIFO methods
- Storage Conditions: Temperature control, shelf labeling
- Damaged or Expired Goods: Proper segregation and disposal
Actions in eAuditor:
- Record stock discrepancies.
- Attach photos of storage areas.
- Add comments on stock control procedures.
Warehouse Operations Inspection
Purpose:
To evaluate the efficiency and safety of warehouse operations.
Key Areas to Inspect:
- Storage Layout: Proper arrangement and accessibility
- Equipment Condition: Forklifts, pallet jacks
- Housekeeping: Cleanliness and organization
- Fire Safety: Fire extinguishers, emergency exits
Actions in eAuditor:
- Mark warehouse conditions as Pass or Fail.
- Attach photos with annotations for unsafe areas.
- Add notes for corrective actions required.
Transportation and Fleet Inspection
Purpose:
To ensure vehicles are well-maintained, roadworthy, and compliant with regulations.
Key Areas to Inspect:
- Vehicle Condition: Tyres, lights, brakes
- Maintenance Records: Oil changes, repairs
- Driver Logs: Hours of service, trip reports
- Delivery Timeliness: On-time delivery records
Actions in eAuditor:
- Select Pass or Fail for each vehicle component.
- Upload photos of vehicle conditions.
- Add comments on any delays or mechanical issues.
Supplier Performance Assessment
Purpose:
To evaluate the performance of logistics partners and suppliers.
Key Areas to Inspect:
- On-time Deliveries
- Quality of Goods Received
- Communication and Responsiveness
- Contract Compliance
Actions in eAuditor:
- Rate supplier performance using score fields.
- Add comments on any delivery delays or quality issues.
- Recommend whether to continue, review, or terminate the supplier contract.
Cost Analysis and Efficiency Review
Purpose:
To assess logistics expenses and operational efficiency.
Actions in eAuditor:
- Review freight charges, storage costs, and handling fees.
- Identify any cost overruns or inefficiencies.
- Add comments on potential cost-saving opportunities.
- Suggest process improvements for better resource utilization.
Risk Assessment
Purpose:
To identify risks that may affect logistics operations.
Key Areas to Assess:
- Security of Goods in Transit
- Loss or Damage of Goods
- Health and Safety Hazards
- Supply Chain Disruptions
Actions in eAuditor:
- List identified risks.
- Attach photos of security breaches or unsafe conditions.
- Recommend risk mitigation actions such as additional security measures or staff training.
Final Review and Sign-Off
Purpose:
To summarize findings, recommend corrective actions, and generate the audit report.
Actions in eAuditor:
- Review all recorded data and observations.
- Add the Auditor’s Digital Signature.
- Generate the Logistics Audit Report (PDF) automatically.
- Share the report with stakeholders via email.
- Store the report in the eAuditor cloud system.
Report Format Example
A standard Logistics Audit Report generated in eAuditor includes:
- Company Name and Audit Date
- Logistics Documentation Review
- Inventory Audit Findings
- Warehouse Operations Results
- Transportation Inspection Summary
- Supplier Performance Ratings
- Cost Analysis Overview
- Risk Assessment Results
- Corrective Action Recommendations
- Digital Signature of the Auditor
Conclusion
Performing Logistics Audits using eAuditor ensures a structured, transparent, and efficient evaluation of logistics operations. The digital platform enables seamless data collection, compliance verification, and instant report generation, helping businesses optimize logistics performance, reduce risks, and maintain regulatory compliance.