Perform Internal OHSMS Audit (AS/NZS4801:2001) using eAuditor
An Internal OHSMS Audit (AS/NZS4801:2001) is an internal review process designed to evaluate an organization’s Occupational Health and Safety Management System (OHSMS) for compliance with the Australian/New Zealand standard AS/NZS 4801:2001. This audit ensures that the organization is meeting its safety and health obligations, identifying hazards, assessing risks, and implementing effective safety measures to protect employees and other stakeholders.
Performing an Internal OHSMS Audit (AS/NZS 4801:2001) using eAuditor helps evaluate your organization’s Occupational Health and Safety Management System (OHSMS) for compliance with the AS/NZS 4801:2001 standard. This ensures that all safety policies, procedures, and practices align with safety standards, identify hazards, and assess risks effectively.
Performing an Internal OHSMS Audit (AS/NZS 4801:2001) using eAuditor ensures a structured and comprehensive review of your OHSMS, highlighting areas of strength, non-conformities, and improvement opportunities to maintain a safe work environment.
Steps for Performing Internal OHSMS Audit (AS/NZS 4801:2001) using eAuditor:
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Create or Customize a Checklist in eAuditor
Start by creating a checklist specific to the AS/NZS 4801:2001 standard. Ensure that the checklist includes the following areas for review:
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OHSMS Documentation and Compliance:
- Verify that OHSMS policies, procedures, and documentation are complete and aligned with AS/NZS 4801:2001 standards.
- Ensure well -documentation of procedures for hazard identification, risk assessment, and control measures.
- Check for compliance with legal and regulatory requirements related to workplace safety.
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Management Commitment and Employee Involvement:
- Assess the role of top management in OHSMS, including leadership and resource allocation for safety programs.
- Evaluate employee involvement in health and safety activities, such as reporting hazards and participating in safety training.
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Risk Assessment and Hazard Identification:
- Verify that the organization has a process for identifying hazards and assessing risks.
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Conduct risk assessments regularly and implement control measures to mitigate identified risks.
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Incident Reporting and Investigation:
- Check that there are clear procedures for reporting and investigating incidents, near misses, and accidents.
- Take corrective and preventive actions promptly and effectively after incidents occur.
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Training and Competence:
- Review training programs and records to ensure that employees are adequately trained in safety procedures, hazard identification, and emergency protocols.
- Verify that employees have the necessary qualifications and competency to perform their tasks safely.
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Safety Performance Monitoring:
- Evaluate tracking of safety performance, including the use of safety metrics, audits, and inspections.
- Conduct safety audits regularly and address the findings through corrective actions.
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Conduct the Audit Using eAuditor
- On-Site Inspection:
- Use mobile devices to perform on-site audits and assessments in real time.
- Evaluate the physical work environment, identifying hazards and assessing risk controls.
- Conduct interviews with employees to gauge their awareness and involvement in the OHSMS.
- Take photos of any non-compliance or hazards identified during the audit for documentation.
- Assess Documentation:
- Review OHSMS-related documents, including safety policies, risk assessments, training records, and incident reports.
- Check that all documentation is current, complete, and properly filed.
- Record Findings:
- Use eAuditor to document all observations and findings. This includes checking off items in your checklist, adding notes, photos, and attaching relevant files.
- Identify non-conformities or gaps in the system and classify them as major, minor, or observations.
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Assign Corrective Actions
- For any non-compliance or gaps identified during the audit:
- Assign corrective actions to relevant departments or personnel through eAuditor.
- Set deadlines for the completion of corrective actions and specify any resources or additional support needed.
- Track Progress: Monitor the progress of corrective actions through eAuditor, ensuring that each action is addressed before the due date.
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Generate and Review Reports
- Generate Audit Reports: Once the audit is completed, generate a detailed report that includes:
- The audit findings, including any non-conformities or areas of improvement.
- Corrective actions and their status (completed, in progress, or pending).
- Recommendations for improvement and next steps.
- Analyze Results: Review trends and patterns across audits to identify recurring issues and improve safety measures.
- Use the reporting features in eAuditor to generate charts and graphs to visually represent your audit data.
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Continuous Improvement
- Follow-Up: Conduct follow-up audits to ensure that corrective actions have been implemented effectively.
- Ongoing Monitoring: Schedule regular audits to continuously monitor OHSMS compliance and identify any new risks or areas for improvement.
Summary:
Using eAuditor for an Internal OHSMS Audit (AS/NZS 4801:2001) ensures a thorough review of your organization’s health and safety management system. It helps identify compliance gaps, improve safety practices, and ensure continuous improvement in employee health and well-being.