Perform PrimusGFS – FSMS Assessment using eAuditor
PrimusGFS Checklist – FSMS (Global Food Safety Initiative – Food Safety Management System) is a food safety certification program designed to help food producers meet industry standards for food safety, quality, and compliance. It is a global, risk-based standard that focuses on ensuring the safety and integrity of food products from farm to table.
Performing a PrimusGFS – FSMS (Food Safety Management System) Assessment using eAuditor ensures a structured evaluation of food safety practices, regulatory compliance, and continuous improvement efforts across your agricultural or food processing operation.
Performing PrimusGFS – FSMS Assessment using eAuditor ensures a thorough evaluation of food safety management systems while maintaining compliance, traceability, and operational control across all production stages.
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Create or Customize the eAuditor Template Based on PrimusGFS FSMS Criteria
Start by creating an inspection template aligned with the PrimusGFS General Regulations and Food Safety Management System requirements. The template should include:
- Documentation Control
- Review policies and procedures for completeness, version control, and accessibility.
- Verify that critical documents (HACCP plans, SOPs, monitoring logs) are reviewed and updated regularly.
- Recordkeeping System
- Confirm that records for training, maintenance, inspections, traceability, and corrective actions are properly maintained.
- Check if records are legible, signed, and available when required.
- Internal and External Audits
- Assess if internal audits are being conducted as per the schedule.
- Review documentation of third-party audits and any resulting corrective actions.
- Corrective and Preventive Actions (CAPA)
- Check that identified issues are logged, investigated, and corrected.
- Ensure implementation of preventive measures to avoid recurrence.
- Management Review
- Verify that management reviews are scheduled, documented, and result in action plans to improve the FSMS.
- Confirm the participation of key personnel in these reviews.
- Supplier Management and Approved Supplier Program
- Assess procedures for approving and monitoring suppliers based on food safety risks.
- Verify availability of supplier certifications (e.g., COAs, third-party audit reports).
- Training and Competency
- Check training records to ensure all employees have been trained in food safety, hygiene, and their specific roles.
- Confirm for performance and tracking of refresher trainings.
- Customer Complaints and Feedback Handling
- Assess the system for receiving, investigating, and responding to customer complaints.
- Evaluate if complaints trigger necessary corrective actions.
- Food Defense and Security
- Review physical and procedural controls to prevent intentional contamination.
- Confirm implementation of access control, visitor policies, and emergency protocols.
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Conduct the FSMS Assessment in eAuditor
Use the customized PrimusGFS FSMS checklist during a walk-through or document audit:
- Access the eAuditor mobile or desktop platform.
- Navigate section by section, filling in inspection responses:
- Mark compliant/non-compliant.
- Add comments for context or clarification.
- Use conditional logic to trigger follow-up questions where issues are found.
- Capture photos of documentation, signage, equipment, or non-compliance items.
- Attach relevant files (e.g., certificates, logs) directly to inspection responses.
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Assign Actions and Generate Reports
- Corrective Actions
- For each non-compliance, assign a responsible person with a deadline.
- Track CAPAs directly in eAuditor with automatic status updates and reminders.
- Generate Instant Reports
- Download or auto-share branded reports upon assessment completion.
- Include inspection scores, a summary of findings, and photographic evidence.
- Analyze Trends Over Time
- Use eAuditor analytics to track audit scores, recurring issues, and CAPA response time.
- Visualize improvements or degradation across facilities or teams.
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Ensure Ongoing FSMS Monitoring
- Schedule Recurring Assessments
- Set up automated reminders for weekly/monthly/quarterly FSMS checks.
- Use versioned templates to reflect updates to PrimusGFS standards.
- Integrate With Other Audits
- Combine with GMP, GAP, and HACCP checklists in eAuditor for a holistic compliance program.
- Link audit findings to training or maintenance logs for traceability.
Summary:
Use eAuditor to conduct PrimusGFS – FSMS assessments with checklists covering documentation, audits, CAPAs, training, supplier management, and food defense. The platform enhances transparency, traceability, and continuous improvement, ensuring alignment with global food safety standards.