Perform AA COVID Checks using eAuditor
AA COVID Checks are routine or situational inspections, screenings, or verification procedures implemented by or for an organization/entity referred to as “AA,” aimed at ensuring compliance with COVID-19 health and safety protocols. These checks are designed to minimize virus transmission risk and ensure safe operation or gathering.
Performing AA COVID Checks using eAuditor ensures a thorough evaluation of COVID-19-related health, safety, and compliance protocols across designated areas, assets, or personnel, while maintaining operational continuity and adherence to public health standards.
eAuditor empowers teams to perform consistent and well-documented checks through digital templates, automated workflows, and centralized data collection. These checks help organizations mitigate the spread of the virus, demonstrate regulatory compliance, and protect the well-being of both personnel and the public.
-
Purpose of AA COVID Checks
AA COVID Checks are designed to:
- Prevent COVID-19 transmission through proactive, systematic checks.
- Ensure compliance with internal policies and external public health regulations.
- Provide protection for employees, visitors, and operational areas by enforcing safety protocols.
- Facilitate accurate record-keeping and traceability for future reference, audits, or incident investigations.
-
Preparation and Setup in eAuditor
-
Define the Scope of the Checks
- Establish whether “AA” refers to Area Assessment, Asset Assessment, Authorised Agent, or a specific organization such as American Airlines.
- Identify relevant locations (e.g., entry gates, operational zones, workspaces) and individuals (e.g., employees, visitors, service staff) to be included in the inspection scope.
-
Create or Customize a COVID Check Template
Use eAuditor’s drag-and-drop template builder or adapt an existing COVID-19 inspection form to align with organizational requirements. A well-structured template may include:
- Health Screening Section
- Checklist for symptoms (e.g., cough, fever, fatigue, loss of taste/smell)
- Temperature recording field
- Disclosure of recent contact with COVID-positive individuals
- Vaccination and Testing Verification
- Confirmation of vaccination status
- Booster dose records (if policy mandates)
- Recent negative COVID-19 test result submission
- PPE and Sanitization Compliance
- Checks for availability and accessibility of personal protective equipment
- Visual confirmation of proper PPE usage
- Inventory of sanitization supplies and their replenishment status
- Workplace and Area-Specific Protocols
- Enforcement of social distancing through markings and barriers
- Room or area capacity checks
- Verification of routine disinfection of high-touch surfaces
- Signage and Communication
- Inspection of visibility and clarity of COVID-19-related signage
- Availability of informational materials (e.g., infographics, guidelines)
- Language appropriateness for diverse staff and visitor demographics
- Visitor and Contact Tracing Logs
- Documentation of visitor sign-ins
- QR code system checks (if implemented)
- Availability and accuracy of emergency contact information
- Incident Reporting
- Log form for any suspected COVID-19 cases
- Immediate isolation and escalation procedures
- Details of follow-up actions taken, including disinfection and contact notifications
III. Assign Users and Schedule Checks
- Identify responsible team members or departments for conducting and reviewing the checks.
- Schedule the inspections based on shift patterns, daily requirements, or specific triggers (e.g., after a reported case or event).
-
Conducting the AA COVID Check Using eAuditor
-
Launch the Inspection Process
- Open the eAuditor mobile or web platform.
- Select the relevant AA COVID Check template based on area or department.
- Start the inspection either on-site or remotely where applicable.
- Input Inspection Data
- Record real-time data for each checklist item, including:
- Health symptom declarations and temperature readings
- PPE compliance observations
- Sanitization processes and cleaning logs
- Capacity checks and distancing compliance
- Use eAuditor’s built-in fields to:
- Select predefined answers (Yes/No/NA)
- Add numerical readings (e.g., temperatures)
- Enter notes with specific observations
III. Attach Supporting Evidence
- Capture photos or videos within the app to verify compliance or highlight non-conformance.
- Upload relevant documents such as test results or vaccination cards.
- Use the annotation feature to draw attention to specific issues in photographs.
- Flag Non-Compliances and Assign Actions
- Mark any deviations from protocol as Non-Compliant within the template.
- Trigger Corrective Actions directly through eAuditor:
- Assign the task to a specific team or individual
- Set priority levels and due dates
- Monitor resolution through a built-in status tracker
- Post-Check Activities
- Generate Inspection Reports Automatically
- Upon completion, eAuditor automatically generates detailed reports in PDF or web-based formats.
- Reports contain:
- Inspector details and timestamps
- Check responses with photos and comments
- Summary of compliant vs. non-compliant items
- Action items and completion status
- Reports can be configured for automatic distribution via email to designated stakeholders.
- Analyze Trends and Safety Performance
- Access the eAuditor Analytics Dashboard to monitor:
- Historical compliance rates
- Frequent problem areas (e.g., missing PPE, signage issues)
- Action resolution timelines
- Filter data by location, time period, inspector, or specific checklist item to obtain granular insights.
III. Secure Record Storage and Accessibility
- All data is securely stored in eAuditor’s cloud environment.
- Records can be exported for backup, or shared with auditors, regulators, or internal teams.
- Facilitates fast retrieval in the event of a positive case investigation or legal inquiry.
Summary
AA COVID Checks using eAuditor offer a reliable and standardized process for managing COVID-19 safety protocols. Whether related to area assessments, asset inspections, or authorized agent compliance, these checks help organizations reduce transmission risks, document preventive actions, and respond swiftly to health concerns. With built-in reporting, evidence collection, and corrective workflows, eAuditor enables real-time oversight and simplifies compliance management, supporting workplace safety and operational continuity in a structured and traceable manner.