Electrical Certificate of Compliance Form
Creating an Electrical Certificate of Compliance (ECOC) form using eAuditor Audits & Inspections involves several steps to ensure that the form captures all necessary details for electrical safety and compliance checks. Here’s a step-by-step guide to creating this form:
1. Sign Up and Log In to eAuditor Audits & Inspections
- If you haven’t already, sign up for an eAuditor Audits & Inspections account.
- Log in to your account.
2. Create a New Template
- Navigate to “Templates” on the eAuditor Audits & Inspections dashboard.
- Click “Create New Template.”
- Choose to start from scratch or modify an existing electrical inspection template from the eAuditor Audits & Inspections library.
3. Add Key Sections and Items
To cover all aspects of electrical compliance, your form should include the following sections:
1. General Information
- Inspector’s Name: Text Field
- Inspection Date: Date Field
- Property Address: Text Field
- Client Name: Text Field
- Certificate Number: Text Field (for tracking purposes)
- Inspection Type: Multiple Choice (e.g., Initial Inspection, Follow-up, etc.)
2. Electrical System Overview
- Main Service Panel:
- Panel Condition: Multiple Choice (Good, Fair, Poor, Needs Repair)
- Panel Capacity: Text Field
- Circuit Breaker Condition: Multiple Choice (Good, Fair, Poor)
- Photos of Service Panel: Photo Field
- Wiring System:
- Wiring Type: Multiple Choice (Copper, Aluminum, etc.)
- Condition of Wiring: Multiple Choice (Good, Fair, Poor, Needs Repair)
- Photos of Wiring Issues: Photo Field
3. Inspection of Specific Components
- Outlets and Switches:
- Condition of Outlets: Multiple Choice (Good, Fair, Poor, Needs Repair)
- Condition of Switches: Multiple Choice (Good, Fair, Poor, Needs Repair)
- GFCI Functionality: Checkbox (Pass, Fail)
- Photos of Outlets/Switches: Photo Field
- Lighting Fixtures:
- Condition of Fixtures: Multiple Choice (Good, Fair, Poor)
- Proper Grounding: Checkbox (Yes, No)
- Photos of Fixtures: Photo Field
- Smoke Detectors:
- Location and Functionality: Checkbox (All Detectors Functional, Needs Attention)
- Battery Condition: Checkbox (Good, Needs Replacement)
- Photos of Smoke Detectors: Photo Field
4. Safety Compliance Checks
- Earthing and Bonding:
- Condition of Earthing: Multiple Choice (Good, Needs Repair)
- Bonding of Gas Pipes/Water Pipes: Checkbox (Yes, No)
- Photos of Earthing/Bonding: Photo Field
- Overcurrent Protection Devices:
- Condition of Fuses/Breakers: Multiple Choice (Good, Fair, Poor, Needs Replacement)
- Trip Test Results: Text Field (Record specific test results)
- Surge Protection: Checkbox (Installed, Not Installed, Needs Installation)
5. Test Results and Measurements
- Insulation Resistance: Text Field (Record Ohms)
- Earth Loop Impedance: Text Field (Record Ohms)
- Polarity Check: Checkbox (Correct, Incorrect)
- Voltage Drop Measurement: Text Field (Record Volts)
6. Observations and Recommendations
- General Observations: Text Field (Free text for any observations)
- Required Repairs/Improvements: Text Field
- Urgency of Repairs: Multiple Choice (Immediate, Within 1 Month, Long-term)
7. Compliance Declaration
- Compliance Statement: Checkbox (Compliant, Non-compliant)
- Inspector’s Signature: Signature Field
- Client’s Signature: Signature Field
- Date of Next Inspection: Date Field
4. Customize the Form
- Scoring: If applicable, set up a scoring system to rate the overall safety and compliance of the electrical system.
- Conditional Logic: Use conditional logic to display specific fields based on previous answers. For example, if “Needs Repair” is selected, additional fields for details and photos could be shown.
- Mandatory Fields: Ensure critical fields are mandatory to prevent submission of incomplete forms.
5. Preview and Test
- Preview the Electrical Certificate of Compliance form to see how it will appear on a mobile device.
- Conduct a test inspection to verify that all fields are working as intended.
6. Deploy the Form
- Publish the Electrical Certificate of Compliance form and make it available to your inspection team.
- Assign inspections if needed.
7. Perform Inspections
- Inspectors can use the form on-site, filling out details and capturing photos as needed.
8. Generate Reports
- After completing the inspection, generate a report directly from the eAuditor Audits & Inspections app.
- Customize the report layout, add photos, and include any additional comments.
9. Review and Store Records
- Use eAuditor Audits & Inspections’ cloud storage and analytics features to review completed Electrical Certificate of Compliance inspections, track compliance over time, and identify trends.
Example Customization Options:
- Branding: Add your company logo to the Electrical Certificate of Compliance form and reports.
- Notifications: Set up notifications for key stakeholders when an inspection is completed or when certain issues are flagged.
- Export Options: Export reports in PDF or CSV formats for record-keeping and sharing with clients.