Perform SWMS Form using eAuditor

A SWMS Form (Safe Work Method Statement) is a document used in workplaces to outline the specific steps and safety measures for performing high-risk tasks. It identifies potential hazards, evaluates risks, and details control measures to ensure worker safety during the execution of the task.

Performing a SWMS (Safe Work Method Statement) Form using eAuditor ensures that high-risk tasks are carried out safely by documenting hazards, risk controls, and safety procedures. Here’s how you can perform a SWMS inspection using eAuditor:

Steps to Perform SWMS Form Using eAuditor

1. Set Up or Download a SWMS Form Template

• Use eAuditor’s pre-built SWMS template or create a custom one that fits the specific tasks and hazards in your workplace.
• Include key sections such as task description, hazard identification, risk assessment, control measures, PPE requirements, and emergency procedures.

2. Fill in the Task Description

• Start by describing the task or job. Be specific about each step in the process.
• Use eAuditor’s text fields to add clear, concise instructions for the task.

3. Identify Potential Hazards

• Document all possible hazards associated with the task (e.g., machinery, chemicals, electrical hazards, working at height).
• Use checkboxes or custom fields in eAuditor to record each identified hazard.

4. Assess the Risk for Each Hazard

• Evaluate the likelihood and severity of each identified hazard. Use a risk matrix in eAuditor or assigning a risk rating (e.g., low, medium, high).
• Determine the risk level for each hazard and document it.

5. Define Control Measures

• Outline the control measures and precautions for each identified hazard (e.g., using PPE, machine safeguards, ventilation).
• Include detailed instructions on how to minimize or eliminate the risks.
• Use eAuditor’s checklists or dropdown fields to specify the control measures for each hazard.

6. List Required PPE

• Specify the PPE required for the task, such as gloves, helmets, safety glasses, etc.
• Document the correct use of PPE and any other safety gear required to complete the task safely.

7. Detail Emergency Procedures

• Provide emergency response instructions in case of an accident or unsafe situation (e.g., first aid, evacuation procedures).
• Include any emergency contact numbers or steps to follow in eAuditor’s dedicated section for emergency procedures.

8. Assign Responsibilities

• Clearly define the roles and responsibilities of workers, supervisors, and safety officers during the task.
• Document any required supervision or monitoring that needs to be in place for safe task completion.

9. Review and Approve SWMS

• Ensure that the all stakeholders review SWMS (e.g., supervisors, safety officers) before work begins.
• Use eAuditor’s signature feature for workers and supervisors to sign off on the SWMS, acknowledging that they understand and will follow the document.

10. Monitor Compliance and Corrective Actions

• After the task begins, use eAuditor to monitor adherence to the SWMS.
• Record any deviations or safety violations and create corrective actions for improvement.

11. Generate and Share Reports

• Once the SWMS form is completed, use eAuditor to generate a detailed report of the inspection, including all hazards, control measures, and safety procedures.
• Share the report with workers, supervisors, or safety officers to ensure compliance and review safety measures.

12. Schedule Regular Reviews

• Set up a schedule in eAuditor to review and update the SWMS regularly, ensuring it stays relevant to any changes in the task, equipment, or work environment.

By using eAuditor to perform a SWMS Form, you ensure that all high-risk tasks are conducted in a safe manner, with proper documentation of hazards, control measures, PPE, and emergency protocols. It also helps track compliance and improve safety practices in the workplace.