ISO 45001:2018 checklist with eAuditor

ISO 45001:2018 is an international standard that specifies requirements for an occupational health and safety (OH&S) management system. It provides a framework for organizations to effectively manage and improve their occupational health and safety performance, prevent work-related injuries and illnesses, and create a safe and healthy workplace for employees and other stakeholders.

Key features of ISO 45001:2018 include:

1. Risk-Based Approach: The standard emphasizes a risk-based approach to occupational health and safety management, requiring organizations to identify and assess hazards, determine risks, and implement controls to mitigate or eliminate risks to workers’ health and safety.
2. Leadership and Worker Involvement: ISO 45001 emphasizes the importance of leadership commitment to occupational health and safety, requiring top management to demonstrate leadership and actively engage in the management system. The standard also emphasizes worker participation and consultation in OH&S matters.
3. Planning and Implementation: ISO 45001 requires organizations to establish OH&S objectives and plans to achieve them. It outlines requirements for hazard identification, risk assessment, hazard control, emergency preparedness, and other elements of OH&S management.
4. Performance Evaluation: The standard requires organizations to monitor, measure, analyze, and evaluate their OH&S performance. This includes conducting regular audits, incident investigations, and management reviews to assess the effectiveness of the OH&S management system and identify opportunities for improvement.
5. Continuous Improvement: ISO 45001 emphasizes the importance of continual improvement in occupational health and safety performance. Organizations are required to take corrective and preventive actions to address nonconformities, improve OH&S performance, and enhance the effectiveness of the management system over time.

ISO 45001:2018 is intended to be applicable to organizations of all sizes and industries, providing a flexible framework that can be tailored to suit the specific needs and context of each organization. It is designed to help organizations protect the health and safety of their workers, comply with legal and regulatory requirements, and demonstrate a commitment to occupational health and safety excellence.

Using eAuditor Audits & Inspections app to perform ISO 45001:2018 compliance activities can offer several benefits, including increased efficiency, real-time data capture, improved accuracy, and enhanced accessibility. Here’s how you can utilize a mobile app for ISO 45001:2018 compliance:

1. Checklist and Audit Management: You can use eAuditor Audits & Inspections app to create and manage checklists for conducting internal audits, inspections, and assessments to ensure compliance with ISO 45001:2018 requirements. The app includes pre-built templates or customizable checklists tailored to specific audit criteria and processes.
2. Data Collection and Reporting: eAuditor Audits & Inspections allows auditors to capture data, observations, and findings in real time using their mobile devices. This can include documenting hazards, risks, nonconformities, corrective actions, and preventive measures. The app can automatically generate reports, including audit reports, incident reports, and performance dashboards, to track compliance status and monitor OH&S performance.
3. Remote Auditing and Collaboration: eAuditor Audits & Inspections enables auditors to conduct audits and inspections remotely, even in locations where internet connectivity may be limited. Auditors can collaborate with colleagues and stakeholders by sharing audit checklists, photos, and findings in real time through the app, facilitating communication and decision-making.
4. Incident Reporting and Management: You can use eAuditor Audits & Inspections app to streamline incident reporting and management processes, allowing workers to report accidents, near misses, and other incidents directly from their mobile devices. The eAuditor Audits & Inspections app can capture essential incident details, including location, date, time, nature of the incident, and individuals involved, and initiate the appropriate response and investigation procedures.

When selecting a mobile app for ISO 45001:2018 compliance, consider factors such as ease of use, customization options, offline functionality, data security, and integration capabilities with other systems and platforms used within your organization. Additionally, ensure that the app complies with relevant data protection regulations and industry standards to safeguard sensitive information.

An ISO 45001:2018 checklist should cover various aspects of the occupational health and safety (OH&S) management system to ensure compliance with the standard’s requirements.

Below is a comprehensive checklist covering the key clauses and elements of ISO 45001:2018:

1. Leadership and Worker Participation:
   • Top management commitment to OH&S.
   • Establishment and communication of OH&S policy.
   • Allocation of roles, responsibilities, and authorities for OH&S.
   • Encouragement of worker participation and consultation in OH&S matters.
2. OH&S Policy and Planning:
   • Development and maintenance of an OH&S policy.
   • Identification of OH&S hazards and assessment of risks.
   • Establishment of OH&S objectives and plans to achieve them.
   • Implementation of controls to mitigate or eliminate hazards and risks.
   • Emergency preparedness and response planning.
3. Support and Resources:
   • Provision of resources necessary for the implementation and maintenance of the OH&S management system.
   • Competence, training, and awareness programs for workers involved in OH&S activities.
   • Communication of relevant OH&S information to workers and other interested parties.
   • Documentation and control of OH&S information and records.
4. Operation and Control:
   • Implementation of controls to manage OH&S risks and hazards.
   • Management of change processes to address OH&S implications.
   • Procurement and contractor management to ensure OH&S requirements are met.
   • Monitoring and measurement of OH&S performance and effectiveness of controls.
   • Incident investigation and corrective/preventive action processes.
5. Performance Evaluation:
   • Conducting internal audits to assess compliance and effectiveness of the OH&S management system.
   • Regular management reviews to evaluate OH&S performance, identify opportunities for improvement, and ensure alignment with organizational objectives.
   • Monitoring, measuring, and reporting on OH&S performance indicators.
6. Continual Improvement:
   • Identification of opportunities for improvement through audits, incident investigations, and other processes.
   • Implementation of corrective and preventive actions to address nonconformities and improve OH&S performance.
   • Continual review and enhancement of the OH&S management system to achieve better results over time.
7. Legal and Other Requirements:
   • Identification and compliance with applicable legal and other requirements related to OH&S.
   • Regular review of regulatory changes and updates to ensure ongoing compliance.

This checklist should be adapted and customized to suit the specific needs, activities, and context of the organization. It serves as a tool for assessing compliance with ISO 45001:2018 requirements and guiding the implementation and maintenance of an effective OH&S management system. Additionally, organizations may choose to integrate their own internal requirements or industry-specific considerations into the checklist as needed.

Performing ISO 45001:2018 compliance inspections using eAuditor Audits & Inspections app can greatly streamline the process and enhance efficiency. Here’s a step-by-step guide on how to effectively conduct ISO 45001:2018 compliance inspections using eAuditor Audits & Inspections app:

1. Select a Suitable Mobile App: Choose eAuditor Audits & Inspections app that is specifically designed for conducting compliance inspections and is compatible with ISO 45001:2018 requirements. It has rich features such as customizable checklists,  photo capture capabilities, and reporting tools.
2. Customize Inspection Checklist: Customize the inspection checklist within eAuditor Audits & Inspections app to align with the requirements of ISO 45001:2018 and the specific needs of your organization. Include items related to hazard identification, risk assessment, control measures, legal compliance, and other relevant OH&S aspects.
3. Schedule Inspections: Use the eAuditor Audits & Inspections app to schedule and plan compliance inspections based on organizational priorities, regulatory requirements, and risk assessments. Assign inspectors or audit teams to specific inspection tasks and set deadlines for completing inspections.
4. Conduct Inspections: Conduct inspections using the eAuditor Audits & Inspections app by following the customized checklist. Use the app to record observations, findings, and corrective actions in real time. Take photos or videos of any identified hazards or nonconformities to provide visual evidence.
5. Document Inspection Results: Document inspection results directly within the eAuditor Audits & Inspections app, including details such as inspection date, time, location, inspector(s) involved, and findings. Use the app to categorize findings based on severity and prioritize corrective actions accordingly.
6. Initiate Corrective Actions: If any nonconformities or deficiencies are identified during the inspection, use the eAuditor Audits & Inspections app to initiate corrective actions immediately. Assign responsible individuals or teams to address the nonconformities and set deadlines for completion.
7. Generate Inspection Reports: Utilize the reporting tools within the eAuditor Audits & Inspections app to generate comprehensive inspection reports. Include details such as inspection findings, corrective actions taken, follow-up actions required, and overall compliance status. Customizing the report format to meet the needs of different stakeholders is available as a upgrade.
8. Review and Approval: Review inspection reports eAuditor Audits & Inspections app and obtain necessary approvals from management or other relevant stakeholders.
9. Continuous Improvement: Use insights gained from eAuditor Audits & Inspections inspection reports to identify opportunities for improvement in the OH&S management system. Continuously review and refine inspection procedures, checklists, and corrective action processes to enhance effectiveness and ensure ongoing compliance with ISO 45001:2018.
10. Training and Awareness: Provide training and awareness programs to inspectors and other personnel involved in compliance inspections to ensure they understand ISO 45001:2018 requirements and their roles in maintaining compliance. Utilize the mobile app to deliver training materials and quizzes to enhance knowledge and understanding.

By following these steps and leveraging the capabilities of eAuditor Audits & Inspections app, organizations can effectively conduct ISO 45001:2018 compliance inspections, identify areas for improvement, and maintain a safe and healthy work environment for employees.