Process Audit Checklist

1. Process Identification:

• Identify the process being audited, including its purpose, objectives, inputs, outputs, and key stakeholders.
• Verify that the process is adequately documented and understood by relevant personnel.

2. Process Inputs:

• Review the inputs required for the process, such as raw materials, information, resources, or instructions.
• Ensure that inputs are clearly defined, available when needed, and meet quality standards.

3. Process Activities:

• Evaluate the sequence of activities involved in the process from start to finish.
• Verify that activities are performed in accordance with documented procedures, standards, or best practices.

4. Process Controls:

• Assess the controls in place to manage and monitor the process, including checkpoints, validations, and approvals.
• Verify that controls are effective in preventing errors, deviations, or nonconformities.

5. Process Outputs:

• Review the outputs generated by the process, such as products, services, reports, or data.
• Ensure that outputs meet quality requirements, specifications, and customer expectations.

6. Process Performance Metrics:

• Evaluate key performance indicators (KPIs) or metrics used to measure process performance, such as cycle time, throughput, quality, or cost.
• Verify that performance metrics are defined, tracked, and analyzed to identify opportunities for improvement.

7. Process Variability and Stability:

• Assess the variability and stability of the process outputs over time.
• Identify sources of variation and opportunities to reduce variability through process improvement initiatives.

8. Process Documentation and Training:

• Review the documentation associated with the process, including procedures, work instructions, forms, and records.
• Verify that personnel involved in the process are adequately trained and competent to perform their roles effectively.

9. Compliance and Legal Requirements:

• Ensure that the process complies with relevant laws, regulations, standards, and industry requirements.
• Verify that necessary permits, licenses, certifications, or approvals are obtained and maintained.

10. Risk Management:

– Evaluate the risks associated with the process, including health and safety risks, environmental impacts, and business continuity risks. – Verify that risk assessments are conducted, and appropriate controls are implemented to mitigate identified risks.

11. Continuous Improvement:

– Assess the organization’s approach to continuous improvement of the process, including feedback mechanisms, root cause analysis, and corrective actions. – Identify opportunities for innovation, optimization, or automation to enhance process efficiency and effectiveness.

12. Stakeholder Communication and Feedback:

– Evaluate communication channels and feedback mechanisms used to engage stakeholders affected by the process, including customers, suppliers, and internal teams. – Verify that feedback is collected, analyzed, and acted upon to drive process improvements.

13. Audit Findings and Recommendations:

– Document audit findings, observations, and nonconformities identified during the audit. – Provide recommendations for corrective actions, improvements, or preventive measures to address identified issues and enhance process performance.

14. Follow-up and Verification:

– Track the implementation of corrective actions and improvements resulting from the audit. – Conduct follow-up audits or reviews to verify the effectiveness of corrective actions and ensure sustained process improvement.

This Process Audit Checklist can serve as a guide for conducting comprehensive process audits to assess the effectiveness, efficiency, and compliance of organizational processes.

Adjustments can be made based on the specific requirements and context of your organization’s processes.

eAuditor Audits & Inspections  for conducting process audits can streamline the auditing process and improve efficiency.

Here’s how you might structure process audit:

1. User Authentication:

• eAuditor Audits & Inspections has implemented secure login features for authorized users, such as auditors, process owners, or designated team members.

2. Audit Checklist Creation:

• eAuditor Audits & Inspections allows to use existing or design customizable Process Audit Checklist tailored to the specific processes being audited that includes pre-defined items covering process identification, inputs, activities, controls, outputs, performance metrics, documentation, compliance, risk management, continuous improvement, stakeholder communication, audit findings, and recommendations.

3. Audit Module:

• eAuditor Audits & Inspections allows users to conduct audits directly within the app, marking off Process Audit Checklist items as they are reviewed and enables photo or video capture to document audit findings, observations, and evidence.

4. Real-time Collaboration:

• eAuditor Audits & Inspections enables real-time collaboration among auditors and team members, allowing multiple users to work on the same audit simultaneously.

5. Evidence Collection:

• eAuditor Audits & Inspections provides features for capturing and attaching evidence, such as photos, videos, documents to audit findings.

6. Compliance Assessment:

• eAuditor Audits & Inspections can include options for assessing compliance with each Process Audit Checklist item, allowing auditors to indicate whether requirements are met, partially met, or not met with space for auditors to add comments or notes explaining audit findings and observations.

7. Automatic Scoring and Reporting:

• eAuditor Audits & Inspections checklist can implement automatic scoring based on audit results to calculate overall compliance scores and identify areas for improvement.
• eAuditor Audits & Inspections generates comprehensive audit reports directly from the app, including detailed findings, compliance scores, observations, evidence, and recommended actions.

8. Corrective Action Management:

• eAuditor Audits & Inspections allows auditors to create and assign corrective actions directly from the app based on audit findings.

10. Integration and Accessibility:

– eAuditor Audits & Inspections ensures compatibility with various mobile devices and operating systems for broad accessibility and can integrate with existing systems or databases for seamless data transfer and recordkeeping.

11. Updates and Support:

– eAuditor Audits & Inspections provide regular updates to the app to improve functionality, address user feedback, and align with best practices, and offers technical support and training resources for app users to maximize usability and effectiveness.

By using eAuditor Audits & Inspections tailored specifically for conducting process audits, organizations can improve the efficiency, accuracy, and effectiveness of their auditing processes, leading to enhanced process performance and compliance.